COVID-19 Work Practices for Subcontractors

Sandia remains operational for mission essential functions to meet its national security missions during the COVID-19 pandemic. Sandia and its related subcontractors have a special responsibility to maintain staffing and working schedules to perform essential activities.

To ensure Sandia can continue to meet its national security mission by minimizing the spread of COVID-19 across the organization, Sandia has implemented COVID-19 Safe and Secure Work Practices that must be reviewed by each subcontractor employee prior to accessing a Sandia facility. As a reminder, Sandia’s subcontractors and their employees are not to enter any Sandia facilities if they are ill or exhibiting any COVID-19 symptoms.

Required Face Coverings

Masks must be worn in all public and work areas within a building (e.g., garages, hallways, snack bars, cafeterias, elevators, and restrooms). Face coverings must be worn in all face-to-face meetings and are required at security checkpoints. Security Officers may direct individuals to lower or temporarily remove their face covering to verify identity. Face coverings are also required inside government owned vehicles when other personnel are in the vehicle.

In New Mexico, unvaccinated staff need to wear masks outdoors while on-site and fully vaccinated staff do not. In California, masks are not required outdoors, regardless of vaccination status.

If a subcontractor employee with a security clearance is cited by officials for not wearing a face covering (including off-duty and off-site), the citation is reportable to DOE and information about the citation may be included in future security clearance re-investigations. See DOE and Sandia Reporting Requirements.

Face coverings with exhalation valves are strictly prohibited, as these devices do not provide source control of the virus. Exhalation valves allow the user’s breath to escape directly from the mask and defeats the intended purpose of protecting others around you.

If you have a health concern regarding face-covering usage, contact Sandia’s Medical Clinic at (505) 284-4700.

Daily Health Screening

To help prevent those who may be at risk of spreading the virus from coming on-site, , unvaccinated individuals must complete a daily health screening prior to entering any Sandia facility. There are two options for subcontractor employees to complete a daily health screening, the mobile/desktop app or an in-person screening:

Mobile or Desktop App

Unvaccinated subcontractor employees with a Sandia username or SNL ID can use Sandia’s Health Check app to complete the daily screening requirement before coming on-site. The app is available on Sandia-owned and personally-owned phones and computers and can be accessed by visiting hr.sandia.gov then clicking the "Sandia Health Check" quick link or by navigating to the following URL: https://sandiahr.custhelp.com/app/answers/detail/a_id/10158

In-Person Health Screening Locations

In certain circumstances, subcontractor employees can fulfill the daily health screening requirement via an alternate process with approval by Sandia (the subcontract Sandia Delegated Representative, Subcontracting Professional, and Sandia Medical).

Testing

If you have COVID-19 symptoms or an exposure to a confirmed or suspected COVID-19 case, you should call Sandia Medical at (505) 284-4700. They will help arrange an off-site test with TriCore Resources Labs in New Mexico and Quest Diagnostics in California.

Positive Test Reporting Requirement

Subcontractors must notify Sandia Medical and their Subcontracting Professional if they have an employee who tests positive for COVID-19 and has visited any Sandia facility in the previous 14 days:

  1. Call Sandia Medical at (505) 284-4700. The receptionist will route your notification to a provider who will take the report over the phone.
  2. Notify the Sandia Subcontracting Professional for your subcontract.

Request a Vaccine

Members of the Workforce are encouraged to obtain a vaccine through any community distribution point they can. Use VaccineFinder to find the appropriate vaccine type, appointment time and location.