Sandia National Laboratories sponsors and processes U.S. DOE Security Clearances for contractor personnel working on an authorized contract requiring access to classified information.
Clearance Office Functions
Contractor Clearance Tools
Contractor Pre-Processing Background Review Certification
Sandia Contracting Companies are required to conduct and provide certification of background reviews on contractor personnel applying for a DOE security clearance. Background reviews include personal reference checks, law enforcement record checks, credit checks, employment checks, and education checks. SF 2730-CIV, Contractor Pre-Processing Background Review Certification Form is required when requesting an initial clearance and clearance reinstate for an individual. The contract company is responsible for completing and submitting this form to the sponsoring Sandia organization for submittal with the clearance request paperwork.
Required Form: SF 2730-CIV, Contractor Pre-Processing Background Review Certification Form
Clearance File Change
To request a change to your clearance file with DOE (i.e., incorrect SSN, incorrect DOB) please complete an SF 2730 CCR-Clearance File Change Request Form and submit it to the appropriate distribution list located at the bottom of the form. You will also need to provide supporting documentation for the requested clearance file change (i.e., birth certificate, court order, social security card, etc.).
Required Form: SF 2730-CCR, Clearance File Change Request Form
If a clearance is in process and is no longer required please send a notification to firstname.lastname@example.org with the individual's name and the intent to withdraw the clearance. Note: if the individual will need their uncleared badge, please provide this information in the email notification.
The Secretary of Energy issued a determination that all Sandia and contractor personnel holding a DOE Q or L clearance are subject to random, as well as for-cause drug testing. As part of this requirement, the Secretary of Energy has required that 30 percent of all employees and contractors be randomly tested each year. Additionally, all applicants for these positions (including those that do not require clearances, such as truck drivers) will be tested before final selection into the position, or for current contractor employees, before a security clearance is granted.
DOE National Nuclear Security Administration Personnel Security Division will withhold issuing a new security clearance until the application for the clearance is supported by a "negative" federal drug screening test performed in accordance with Department of Health and Human Service guidelines.
DOE Personnel Security Reporting Requirements
Personnel applying for or granted a security clearance are responsible for reporting various items listed in the DOE & Sandia Reporting Requirements Matrix to Sandia. Personnel are encouraged and expected to report any information that raises doubts as to whether another employee's continued eligibility for access to classified information is clearly consistent with the national security. The following items must be reported to the Sandia Personnel Security Office:
Data Report on Spouse/Cohabitant
A cohabitant is a person who lives with the individual in a spouse-like relationship or with a similar bond of affection, but is not the individual's legal spouse, child, or other relative (in-laws, mother, father, brother, sister, etc.). Report marriages or cohabitation (in a spouse-like relationship) in sufficient time to meet the 45 working day DOE notification requirement.
Note: For Foreign National Spouse/Cohabitants please ensure that the following information is included with your submission (it may be included on a separate page if you desire):
- Is the partner a spouse or cohabitant?
- Spouse/cohabitant's country(ies) of citizenship.
- If the spouse/cohabitant has used other names, list the dates (month and year) that other names were used.
- If the spouse/cohabitant was not born in the U.S., include the date, city and state that the U.S. Citizenship or Alien Registration was issued.
This form must be submitted whether or not your spouse or cohabitant possesses a security clearance.
DOE 56313, Data Report on Spouse/Cohabitant
|Within 45 working days of marriage or cohabitation, security clearance applicants and holders must provide 1 copy of DOE F 5631.34, Data Report on Spouse/Cohabitant Form to the Sandia Personnel Security Clearance Office.
|Name Change (i.e., Divorce)
||SF-2730-NCB, Name Change Request Form
Orally within 2 work days of occurrence, and in writing within the next 3 work days of the legal name change, members of the workforce must provide SF 2730-NCB, Name Change Request Form to the Sandia Personnel Security Office.
|Name Change (i.e., Marriage)
||Within 45 working days of marriage or cohabitation, security clearance applicants and holders must provide one copy of DOE F 5631.34, Data Report on Spouse/Cohabitant Form to the Sandia Personnel Security Office.
Change in Citizenship
Reporting a change in citizenship is applicable when:
- A current U.S. Citizen changes citizenship, or is acquiring dual citizenship.
- A foreign citizen changes citizenship
|SF-2730-CCR, Clearance File Change Request Form
Orally within 2 work days of the occurrence, and in writing within the next 3 work days to Sandia Personnel Security Office.
|Foreign Nationals & Dual Citizens
SF 2730-CCR, Clearance File Change Request Form
Orally within 2 work days of the occurrence, and in writing within the next 3 work days to Sandia Personnel Security Foreign Interactions Office.
(NM) & (TTR) Foreign Interactions
(CA) Foreign Interactions