Publications

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In March 2021, a functional area drill was held at the Remote Sensing Laboratory–Nellis that focused on using CBRNResponder and the Digital Field Monitoring (DFM) tablets for sample hotline operations and the new paper Sample Control Forms (SCFs) for sample collection. Participants included staff trained and billeted as sample control specialists and Consequence Management Response Team (CMRT) field monitoring personnel. Teams were able to successfully gather and transfer samples to the sample control hotline staff through the manual process, though there were several noted areas for improvement. In July and October 2021, two additional functional area drills were held at Sandia National Laboratories that focused on field sample collection and custody transfer at the sample control hotline for the Consequence Management (CM) Radiological Assistance Program (RAP) program. The overarching goal of the drills was to evaluate the current CM process for sample collection, sample drop off, and sample control using the CBRNResponder mobile and web-based applications. The July 2021 drill had an additional focus to have a subset of samples analyzed by the local analytical laboratory, Radiation Protection Sample Diagnostics (RPSD) laboratory, to evaluate the Laboratory Access portal on CBRNResponder. All three drills were able to accomplish their objectives however, there were several issues noted (Observations: 25 Urgent, 29 Important, and 22 Improvement Opportunities). The observations were prioritized according to their impact on the mission as well as categorized to align with the programmatic functional area required to address the issue. This report provides additional detail on each observation for skillset/program leads and software developers to consider for future improvement or mandatory efforts.

In 2021, functional area drills were held that focused on field sample collection and custody transfer at the sample control hotline for the Radiological Assistance Program (RAP) Consequence Management (CM) program. The overarching goal of these drills were to evaluate the current CM processes using the CBRNResponder mobile and web-based applications. There were several needs identified to improve CM processes and to stream/transfer data across multiple devices with and without internet: (1) A sample check-in process is needed to streamline current processes to reduce errors and create efficiencies, (2) the sample check-in application needs to be deployed as a mobile application and on the browser versions when on-line, and (3) the sample check-in process needs to function in an environment with internet connections and also in a standalone mode when internet is not available.

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The Federal Radiological Monitoring and Assessment Center (FRMAC) relies on accurate and defensible analytical laboratory data to support its mission. FRMAC Laboratory Analysis personnel are responsible for (1) receiving samples, (2) managing samples, and (3) providing data quality assurance. Currently, the RadResponder software application does not meet all these needs. With some modifications, RadResponder could meet the needs for sample receiving functions, but it does not meet the needs of sample management and data quality assurance functions. The FRMAC Laboratory Analysis team has discussed and reviewed the following options moving forward: Option 1: Make minor revisions to RadResponder to improve sample receiving capability, purchase and configure a commercial laboratory information management system (LIMS) to perform sample management and data quality assurance, and build an interface between RadResponder and the commercial-off-the-shelf LIMS. Option 2: Make major revisions to RadResponder for all FRMAC Laboratory Analysis functions to support required sample management and data quality assurance activities. Option 3: Create a custom-built LIMS system to interface with RadResponder. Note: All three options will require the development of a Laboratory Analysis web portal and will require funding for ongoing maintenance and training. The FRMAC Laboratory Analysis team highly recommends Option 1 as the best and most efficient path forward. Commercial-off-the-shelf LIMS products have been proven successful in the laboratory community for decades. Option 1 leverages these proven technologies and takes advantage of RadResponder's current strengths.

On August 15th thru 17th, 2017 the Federal Radiological Monitoring and Assessment Center (FRMAC) Laboratory Analysis division, the FRMAC Fly Away Laboratory (FAL), the FRMAC Assessment division, and the Mobile Environmental Response Laboratory (MERL) held a training and capstone event for staff from the Environmental Protection Agency (EPA), Remote Sensing Laboratory (RSL), Lawrence Livermore National Laboratory (LLNL), and Sandia National Laboratories (SNL). LAB-100, "Sample Control Training", LAB-200 "QA Specialist Training", and LAB-300 "Laboratory Analysis Manager Training" was given the first two days of the event. The purpose of the training and capstone event was to meet training requirements for billeted FRMAC Lab Analysis staff from RSL, LLNL, and SNL as well as raise awareness of the FRMAC Lab Analysis process with EPA staff as part of a Federal Emergency Management Agency — Nuclear Incident Response Team (FEMA-NIRT) laboratory standardization project. An objective of the standardization project was to help improve the transition of operations from DOE to EPA during a response. To do this effectively, detailed knowledge of the FRMAC Lab Analysis process by the EPA is needed. This training provided a good opportunity for this knowledge transfer. A capstone was held after the two-day training event to allow participants to practice the skills they learned in a realistic scenario. A scenario that was previously developed for a quarterly Consequence Management drill (i.e. Dark Phoenix) was used as the basis for the capstone, with laboratory analysis focused injects used to drive the exercise play. Each position within the FRMAC Lab Analysis Division exercised to specific objectives and helped to uncover gaps in the established processes. The lessons learned during this capstone are broken out in the following categories: Sample Control, In-Situ Gamma Spectroscopy, Analysis Request Forms (ARF), Shipping, QA/QC, Fly Away Laboratory (FAL), and Management.

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The Federal Radiological Monitoring and Assessment Center (FRMAC) relies on accurate and defensible analytical laboratory data to support its mission. Therefore, FRMAC must ensure that the environmental analytical laboratories providing analytical services maintain an ongoing capability to provide accurate analytical results to DOE. It is undeniable that the more Quality Assurance (QA) and Quality Control (QC) measures required of the laboratory, the less resources that are available for analysis of response samples. Being that QA and QC measures in general are understood to comprise a major effort related to a laboratory’s operations, requirements should only be considered if they are deemed “value-added” for the FRMAC mission. This report provides observations of areas for improvement and potential interoperability opportunities in the areas of Batch Quality Control Requirements, Written Communications, Data Review Processes, Data Reporting Processes, along with the lessons learned as they apply to items in the early phase of a response that will be critical for developing a more efficient, integrated response for future interactions between the FRMAC and EPA assets.

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From June 24th thru June 26th 2014, members of the Federal Radiological Monitoring and Assessment Center (FRMAC), FRMAC Fly Away Laboratory, and the Environmental Protection Agency (EPA) participated in a joint nuclear incident emergency response/round robin exercise at the EPA facility in Las Vegas, Nevada. The purpose of this exercise was to strengthen the interoperability relationship between the FRMAC Fly Away Laboratory (FAL) and the EPA Mobile Environmental Radiation Laboratory (MERL) stationed in Las Vegas, Nevada. The exercise was designed to allow for immediate delivery of pre-staged, spiked samples to the EPA MERL and the FAL for sample preparation and radiological analysis. Upon completion of laboratory analysis, data was reviewed and submitted back to the FRMAC via an electronic data deliverable (EDD). In order to conduct a laboratory inter-comparison study, samples were then traded between the two laboratories and re-counted. As part of the exercise, an evaluation was conducted to identify gaps and potential areas for improvements for FRMAC, FAL and EPA operations. Additionally, noteworthy practices and potential future areas of interoperability opportunities between the FRMAC, FAL and EPA were acknowledged. The exercise also provided a unique opportunity for FRMAC personnel to observe EPA sample receipt and sample preparation processes and to gain familiarity with the MERL laboratory instrumentation and radiation detection capabilities. The areas for potential improvements and interoperability from this exercise will be critical for developing a more efficient, integrated response for future interactions between the FRMAC and EPA MERL assets.

From June 9th thru June 13th 2014, members of the Federal Radiological Monitoring and Assessment Center (FRMAC), the Environmental Protection Agency (EPA) and the Department of Energy Radiological Assistance Program (DOE RAP) Region-3 participated in a joint nuclear incident emergency response exercise at the Savannah River Site (SRS) near Aiken, South Carolina. The purpose of this exercise was to strengthen the interoperability relationship between the FRMAC, RAP, and the EPA Mobile Environmental Radiation Laboratory (MERL) stationed in Montgomery, Alabama. The exercise was designed to allowed members of the DOE RAP Region-3 team to collect soil, water, vegetation and air samples from SRS and submit them through an established FRMAC hotline. Once received and processed through the hotline, FRMAC delivered the samples to the EPA MERL for sample preparation and laboratory radiological analysis. Upon completion of laboratory analysis, data was reviewed and submitted back to FRMAC via an electronic data deliverable (EDD). As part of the exercise, an evaluation was conducted to identify gaps and potential improvements in each step of the processes. Additionally, noteworthy practices and potential future areas of interoperability between FRMAC and EPA were acknowledged. The exercise also provided a unique opportunity for FRMAC personnel to observe EPA sample receipt and sample preparation processes and to gain familiarity with the MERL laboratory instrumentation and radiation detection capabilities. The observations and lessons-learned from this exercise will be critical for developing a more efficient, integrated response for future interactions between the FRMAC and EPA assets.

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