Required Forms

Military Liaison
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Please note: The forms listed below are required for enrollment in our courses. If you already accessed these forms from the Pre-Course Information page and submitted them, you do not need to re-submit.

Forms and Instructions

Medical Devices (MedPED)

If you possess a MedPED device, please reach out to the Military Liaison’s Office Administrative Assistant (OAA) for further information. It is essential that your MedPED device receives approval from Sandia National Labs at least 30 days prior to the start date of your class.

Base Access

  • Kirtland AFB mandates that your badge includes Defense Biometric Identification System (DBIDs) for base access.
  • For Individuals who do not possess a HSPD-12 or an DoD badge, it is necessary to complete a DBIDS Form and submit it to the ML OAA 36 hrs. prior to the start date of your class.
  • For those holding a DOE HSPD-12, please ensure that DBIDS is loaded onto your DOE badge.
  • The DBIDS office is located on the first floor of the IPOC building and operates from 7:15 a.m. to 2:00 p.m., Monday through Friday. Should you require assistance, please contact the office at (505) 845-7227.
  • Please note that these requirements do not apply to DoD badge holders.

DOE Verification Form (HSPD-12 holders only)

  • DOE Clearance Verification Form
  • All attendees must possess the appropriate clearance level to attend the course. Complete the attached DOE Clearance Verification Form and submit to ml_tr@sandia.gov. 
  • Please visit the SNL IPOC badge office to obtain a pin for accessing Tech Area 1.
  • Note: This is not required if you already possess an established SNL PIN on your DOE badge; however, it is highly recommended that you stop by the IPOC to verify that your current PIN is still active.

Badge Request Process: 

Badge Request Paperwork (Badge request form or DOE 5631.20 form) is received, badge request is submitted by Military Liaison (ML), and the Sandia badge office approves.  The process is not started until ML receives the request.

Badge Request Form (non-HSPD-12 holders)

If you have access to DISS

  • Ensure you are read into CNWDI.
  • (For visitors/students) Complete the attached Sandia Badge Request form and submit it to the Military Liaison’s Office two weeks prior to class start date. You may submit the form via:
    • Fax: 505-844-3377
    • Email: ml_tr@sandia.gov (preferred method)
      • Please use password-protected email or SAFE for submission.
  • Please ensure that the start and end dates align with those on the Clearance submitted through the Defense Information System for Security (DISS).
  • It is crucial that the clearance is submitted in DISS before returning this completed form to avoid any issues with obtaining your badge.
  • Additionally, kindly inform your security POC of the following when submitting your clearance through DISS:
    • Use the correct SMO code for Sandia National Labs. Call OAA, if needed.
    • The request must include the dates of the visit, the technical POC (i.e., the SNL host of the meeting), and the purpose.
    • This visit requires RD/CNWDI which must reflect in DISS in the “ACCESS TAB”.
    • Note that ‘interim’ DoD clearances are not accepted. The visit must be in an active state for us to be able to process.
    • We need the individual on the visit, their clearance level, and for RD CNWDI to be in the “ACCESS TAB” and showing active.
  • Submit the Sandia Badge Request form to ML using one of the methods listed under “How to submit forms”

If you don’t have access to DISS or you have an Interim Clearance

Submit a DOE Form 5631.20 to BOTH Incoming Visit and ml_tr e-mails:

How to Submit Forms

  • Fax to 505-844-3377
  • E-Mail to ml_tr@sandia.gov (if issues with PII, e-mail the form without your Social Security Number (SSN) and follow-up with a phone call, 505-844-6334).
  • E-Mail your form using the DoD SAFE program
  • Password protect the form.  Send form and password separately.