Congratulations on your job offer! We look forward to welcoming you to a rewarding career at Sandia soon. To accept your offer, please follow the steps below.
1. Review your job offer letter, discuss any questions, and establish a desired start date with your hiring manager.
Refer to the 2018 New Hire Sign-in Schedule (PDF, 100 KB) for a list of possible start dates.
(NOTE: If you are transitioning from a Sandia temporary position to a Sandia regular position, the effective date will be on a Friday; the specific date will be provided to you by your staffing representative.)
2. Review the employee handbook.
Download Sandia's Employee Handbook (PDF, 9.6 MB).
3. Complete, sign, and submit the following forms to your HR staffing representative:
- Employment Acceptance form (PDF) — Complete both pages of this form.
- Affirmative Action Program form (PDF, 111 kB)
- Commitment to Pursue a DOE Security Clearance form (PDF, 87 kB)
- Employee Proprietary Information and Innovation Agreement form (PDF, 34 kB)
- Pre-employment Background Review (PEBR) form that was sent electronically to you with your offer package
Forms are to be completed and submitted electronically through the RMFT tool. You must sign all required pages (by hand or electronically). If you use an electronic signature, it must be printable and reproducible.
As a national laboratory funded by a U.S. government agency, we are subject to federal laws regarding illegal drug use. Marijuana use, including for medicinal purposes, is a violation of federal law, even in places where it does not violate state law. Illegal use of a controlled substance within the last 12 months will automatically disqualify candidates from consideration for employment or for a Department of Energy security clearance.
4. Defense Biometric Identification System (DBIDS) for Kirtland Air Force Base (KAFB) access:
DBIDS is used at KAFB entry points to confirm authorization for base access. Your manager, or an assigned delegate from their organization, will contact you regarding completion of the DBIDS forms. It is important that you complete and return the required DBIDS forms to your manager, or the assigned delegate, immediately upon request.
5. Take initial steps for a DOE security clearance investigation, if requested.
Sandia's Personnel Security Clearance Office will ask you to complete the steps below if notified by your new manager that you will need a Department of Energy (DOE) security clearance. If you receive an emailed request, please take these steps as soon as possible to avoid any delays in your clearance investigation:
- Complete a drug test (see Step 6 below for more details).
- Submit electronic fingerprints, following the instructions you receive.
- Complete and submit the SF86 Questionnaire for National Security Positions electronically, once you receive a link to this form from the Personnel Security Clearance Office. Refer to this guide (PDF, 97 kB) for completing SF86.
6. Schedule a drug screening analysis as soon as possible.
- Local candidates: Refer to the Medical Examination Record Instructions for Candidates (PDF, 121 kB).
- Out-of-area candidates: Refer to the Job Candidate Instructions for Drug Screening Analysis (PDF, 330 kB), and review the Medical Examination Record Instructions for Candidates (PDF, 121 kB).
7. Learn about relocation benefits.
If desired, contact TRC Global Mobility at (800) 783-5337 regarding relocation benefits. At your request, TRC will provide a pre-decision consultation to discuss any applicable relocation benefits. If you accept the job offer and you are eligible for travel reimbursement, TRC will contact you to begin setting up the relocation process within five days of Sandia’s receipt of your Employment Acceptance form and other required forms.
New Employee Relocation Benefits Overview
Relocation benefits, available to new employees that meet certain requirements, are handled by TRC Global Mobility (1-800-783-5337). Benefits can include the following:
- Relocation allowance of $1,000 for miscellaneous relocation expenses
- House hunting trip reimbursement for up to 8 days and 7 nights for potential employees and their spouse (if applicable)
- Household goods move of up to 20,000 pounds
- Household goods storage of up to 60 days
- Shipping of a second vehicle (if any)
- Pre-departure reimbursement in your former location for up to 5 days
- Temporary living reimbursement for 30 days (less days used for house hunting and/or pre departure)
- Travel reimbursement for your move; travel requirements apply
At least four weeks lead time is needed to coordinate your move. Note that some relocation reimbursements are considered taxable income and are subject to supplemental wage withholding.