Pre-Employment_Instructions

Step 1: Complete Your Application

If Sandia has notified you that you are being considered for student employment, please complete the required steps below within 10 business days. An official offer of employment cannot be processed until all required documentation has been received and verification of eligibility has been completed. To avoid delays, please scan or email any requested materials as soon as possible. Delays in submitting the required materials will slow the hiring process. The hiring process may even be cancelled if a response is not received. Please note that the time period for a normal hiring process can range from 4 to 6 weeks.

1. Complete, sign, and submit the Pre-Employment Background Review form to Security electronically:

Please expect a generic email from mft@sandia.gov This email will provide you with a username, password, and link to access the electronic inbox where you will finish creating your account.

INSTRUCTIONS:

  1. Review PEBR instructions (1st page of the PEBR form).
  2. Complete the PEBR.
  3. Ensure you have signed all areas indicated (by hand or electronically). If you use an electronic signature, it must be printable and reproducible.
  4. Upload the PEBR to your computer.
  5. In the RMFT tool, create a “New” package.
  6. Send to: snl:SIPPEBR 
    • NOTE: You must manually enter snl:SIPPEBR in the “To” address bar. DO NOT simply click “Reply” or send the PEBR to student hiring. DELAYS WILL OCCUR IF NOT SUBMITTED CORRECTLY.
  7. Upload the completed PEBR by clicking the “Add” button.
  8. Click the “Send” button to complete your submittal of the PEBR.

If you have not received an e-mail within 24 hours or for technical assistance with the RMFT electronic inbox, please contact your Student Intern Programs representative.

Forms are to be completed and submitted electronically. You must sign all required pages (by hand or electronically). If you use an electronic signature, it must be printable and reproducible.

As a national laboratory funded by a U.S. government agency, we are subject to federal laws regarding illegal drug use. Marijuana use, including for medicinal purposes, is a violation of federal law, even in places where it does not violate state law. Illegal use of a controlled substance within the last 12 months will automatically disqualify candidates from consideration for employment or for a Department of Energy security clearance.

2. Submit the following forms to Student Intern Programs:

  • Student Intern Programs Information Request form (PDF, 197 KB)
  • Unofficial transcripts
    • If your transcript does not reflect your current in-progress coursework, email a class schedule reflecting the number of units you are currently taking.
    • If you are applying for a summer internship position and have not yet registered for the spring term immediately preceding the internship, please follow up with a class schedule once you are registered.
  • COI Applicant Questionnaire (PDF, 76 KB) — This form is required only if you have been employed by the military or the federal government in the past. Otherwise, do not complete this form.
  • Student Intern Relocation Benefit Request, if applicable (PDF, 198 KB) — You may be eligible to receive relocation benefits from Sandia if your academic/school address and permanent address are both located greater than 50 miles from the Sandia work site location. If you would like to apply for relocation benefits, please complete, sign, and return this form.

Return forms to Student Intern Programs by using one of the methods below:

By scanning and e-mail
ca_sip@sandia.gov

By Mail
Attn: Student Intern Programs
Sandia National Laboratories
P.O. Box 969 MS: 9260
Livermore, CA 94551-0969

Please be sure to save and submit all forms as separate attachments in your email.

3. Request official transcripts.

High School, undergraduate and graduate students must request and send official transcripts from their current schools verifying full-time student status. Official transcripts from any previously attended colleges where a degree(s) was awarded must also be sent. 

If you are applying for a summer internship position, a transcript verifying completion of the fall term prior to the internship will be required for compensation purposes. If the fall term is still in progress, wait to submit official transcripts until grades are posted, otherwise you will be asked to resubmit an official transcript reflecting completion of the fall term.

Official electronic transcripts can be sent directly from the school(s) by email or in sealed envelopes.

Please send official transcripts by using one of the methods below:

Directly from school electronically to
ca_sip@sandia.gov

By Mail
Attn: Student Intern Programs
Sandia National Laboratories
P.O. Box 969  MS: 9260
Livermore, CA  94551-0969