Hiring a New Employee

Sandia Hiring Policies

Sandia’s process for hiring a new employee – which includes the steps listed directly above – is governed by our Human Resources policies. 

As a manager, you will partner with Sandia’s talent acquisition professionals to hire a range of employee types:

• Non-represented employees (including limited term employees (LTE), postdoctoral appointees, Truman Fellowship, John Von Neumann Fellowship, Jill Hruby Fellowship)
• Represented employees (including LTE)
• Faculty (university sabbatical or summer faculty)
• Student interns
• Recurrent employees
• Management (team lead or above) 

If you are unsure of the type of employee you need, review the Manager’s Guide: Workforce Type Options or contact HR Solutions.  

Job Requisitions and Posting

After you receive approval to hire a new employee, you will work with Sandia talent acquisition to post a requisition for the job. This includes determining the job title, level, and minimum/desired qualifications.

You will need to complete a job requisition within PeopleSoft; once processed, the job is posted for internal/external job seekers. Contact HR Solutions if you need help or have questions.

Sourcing and Advertising

Sandia uses several online sites to post jobs and advertise our open positions including Indeed, LinkedIn, and Glassdoor. We also use a job aggregator called Direct Employers, which sends our jobs to other job posting sites to enable the broadest distribution.

Further, jobs may be posted to several academic sites, including the American Institute of Physics (AIP) and Postdoc Jobs.

Tracking and Screening Applicants

Sandia uses two systems to track and screen job applicants:

• We use a tool called Yello to capture prospective employees’ information before they submit a formal application. This helps us directly market Sandia jobs and convert prospects into applicants.
• We hold applications and resumes in PeopleSoft.

Check out this HR Solutions article to learn more about tracking a job applicant within the hiring process, assigning interest in, or rejecting an applicant. 

Interviewing Applicants

As we identify individuals who may be a fit for a position, you or your talent acquisition partner will notify them about the interview process. 

The Interview Resource Center will equip Sandia interviewers with the tools necessary for successful interviews.

You may point your interview candidates to the Interviewing Instructions page as a resource to prepare for their interviews.

Reference Checks and Pre-Employment Reviews

Sandia typically conducts reference checks and will notify an applicant before contacting references. 

In some cases, additional reviews may be required (for example, a counterintelligence review).

Making an Offer

Once an applicant is approved for a job offer, a number of steps come into play:

• After consultation with a Sandia talent acquisition professional, the hiring manager extends a verbal offer to the applicant. 
• HR Solutions creates and sends a job offer letter and offer packet to the applicant. Be sure to let the applicant know to contact HR Solutions with any questions at this point (rather than you). 
• Once an applicant accepts the job offer, HR Solutions will contact you with next steps, including establishing a start date. At the same time, applicants receive an email with a link to the Sandia pre-employment instructions website where they will find instructions, checklists, and many resources about their benefits and joining Sandia.

Sandia also offers a comprehensive onboarding program for new hires, beginning with their job acceptance. 

Relocation

In some cases, new hires may be eligible for a relocation financial allowance for related expenses. Also, Sandia works with a range of providers to assist with relocation logistics. 

Learn more through HR Solutions.

Contacts and Resources

• Staffing Partners
• Student Intern Programs
• HR Recruiting Contact Information
• Supported Schools & Recruiting Teams Contact Information