Pre-Employment_Instructions

Step 2: Accept Your Offer

If you have received an official job offer from Sandia you are now ready to begin this step. We look forward to welcoming you to a rewarding internship at Sandia. To accept your offer, which is conditional upon meeting several requirements, please carefully follow the steps below.

To avoid delays, submit all materials to Sandia as soon as possible using the contact information to the right. The Student Intern Programs office must receive all forms related to your Step 2 offer acceptance at least two weeks prior to your tentative start date.

1. Review your job offer letter and establish a tentative start date with your hiring manager.

Your official job offer is provided via email which includes the name of your hiring manager. You will need to contact him or her to determine a tentative start date. If you don’t have your manager’s contact information, you may acquire it by using the Sandia employee locator.

Refer to the 2017 New Hire Sign-in Schedule (PDF, 214kB) or the 2018 New Hire Sign-in Schedule (PDF, 88kB) for a list of possible start dates. You must choose a date on the list as no other dates are available.

2. Read the employee handbook.

Download Sandia's Employee Handbook (PDF, 9.6 MB).

Please note that intern benefits do not match those of regular employees. Learn more about your benefits as an intern.

3. Complete, sign, and submit ALL pages of the following four forms per the instructions below:

 

Submit completed and signed forms

Submit your completed and signed forms via one of the methods below. If using email, be aware that you may be putting personal information at risk.

By mail
Student Intern Programs Hiring
Sandia National Laboratories
P.O. Box 5800
Albuquerque, NM 87185-1497

By scanning and email
studenthiring@sandia.gov

By fax
(505) 284-5950

4. Defense Biometric Identification System (DBIDS) for Kirtland Air Force Base (KAFB) access:

DBIDS is used at KAFB entry points to confirm authorization for base access. Your manager, or an assigned delegate from their organization, will contact you in regards to completion of the DBIDS forms. It is important that you complete and return the required DBIDS forms to your manager, or the assigned delegate, immediately upon request.

Note: Non-U.S. citizens do not need to complete the Criminal Background Check Information Form or the Visitor Pass Request Form as this will be completed through a separate process.

5. Review initial steps to apply for a Department of Energy (DOE) security clearance, if requested.

If a DOE security clearance is required for the position and is initiated by your hiring manager during the hire process, Sandia's Personnel Security Clearance Office will contact you via e-mail to complete additional steps. If you receive a request, follow the instructions carefully to avoid any delays in the clearance investigation:

(Further guidance for the steps below will be provided in the email notification from SNL Personnel Security.)

  • Complete a drug screening (see Step 5 below for more details).
  • Schedule an enrollment appointment at a USAccess Credentialing Center.
    • If the nearest USAccess Credentialing Center is more than 30 miles from your residence, contact Student Intern Programs to determine if you are eligible for travel reimbursement.
  • Complete and submit the SF86 Questionnaire for National Security Positions via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Refer to the guide for completing the SF86  (PDF, 97 kB) in preparation to complete the form.

6. Schedule a drug screening analysis.

ALL pre-employment candidates must complete a drug screening analysis and the Candidate Medical Examination Record Instructions.

If the nearest drug screening facility is more than 30 miles from your residence, contact Student Intern Programs to determine if you are eligible for travel reimbursement.


Instructions to Complete a Drug Screening
:

  • Review the Job Candidate Instructions for Drug Screening Analysis (PDF, 330 kB) detailing the timeframe when a drug screening must be completed and the process.
    • If your hiring manager initiates a DOE security clearance, a second drug test may be required to meet DOE policy requirements. Sandia's Personal Security will contact you if an additional drug test is required.
  • Sandia Medical will contact you to schedule your drug test once you provide all offer acceptance forms.
    • You will need to provide your name and tentative start date.

Local applicants:

If currently under 18 years of age:

  • Your parent or guardian must complete the Medical Consent form (PDF, 33 kB).
  • Bring the completed form to the Medical Health Services Center during your appointment.

Non-Local applicants:

  • You will receive a medical packet via FedEx with documents required to complete your drug test off-site.
  • Review and complete the Candidate Medical Examination Record Instructions (PDF, 121 kB)
    • Mail the completed form to the Medical Director (address below).  

Medical Director
Sandia National Laboratories
P.O. Box 5800, MS 1019
Albuquerque, NM 87185

7. Learn about relocation benefits.

If you accept the job offer and are approved for relocation benefits based upon your submittal of the Student Intern Relocation Benefits Request form (PDF, 198 kB), you will be contacted by TRC Global Mobility to initiate and discuss the reimbursement process. At your request, TRC (1-800-783-5337) will provide a pre-decision consultation about these benefits.

8. Review additional resources.

Connect with our student intern community: 

Once you have officially accepted your student intern offer, you may request to join the Sandia Labs Students NM Facebook (FB) group.

Before you arrive you can use this group to start connecting with other interns from around the country—or even from your own school. The FB group can also help connect you to the Sandia New Mexico Intern Community and share information on events.

If your Facebook account name does not match your application, please notify the SNL NM FB Administrator.

Please follow Sandia’s social media guidelines when posting.

Learn more about intern housing options:

You may view Intern Housing Resources for more information about local apartment complexes, alternative housing, online assistance, furniture rentals, and help in seeking a roommate.