SNL/New Mexico (NM), Kirtland Air Force Base (KAFB)

Yes

Yes

Sandia Research Park (Buildings 10500, 10510,10520, and the International Programs Building ), Albuquerque, NM

Yes

Yes

Advanced Materials Lab at the University of New Mexico, Albuquerque, NM

Yes

Yes

SNL/California (CA)

Yes

Yes

SNL/Washington D.C. Office

No

Yes

Tonopah Test Range (TTR), Nevada

Yes

Yes

SNL Carlsbad Office, NM

Yes

Yes

Waste Isolation Pilot Project (WIPP), Carlsbad, NM

No

Yes1

DOE Nevada Test Site (NTS)

No

Yes

Pantex/Weapons Evaluation Test Lab, Texas

Yes

Yes

Yucca Mountain Project, Nevada

No

Yes

Kauai Test Facility (KTF), U.S. Navy Pacific Missile Range Facility, Hawaii

Yes

Yes

Atmospheric Radiation Measurement Facility, Alaska

No

Yes1

Foreign work sites

No

No

SNL Center of Integrated Nano-Technologies (CINT)

Yes

Yes

Summerlin Office Complex (Buildings 1, 2 & 3; 1281, 1271 & 1251
Town Center Dr, Las Vegas, Nevada

Yes

Yes

Kansas City Plant (KCP)

No

Yes

Kodiak Launch Complex (KLC)

No

Yes1

Following Work-Site Requirements

Members of the Workforce

Follow the work-site requirements on non-Sandia-controlled premises as directed in Table 2, Work-Site Requirements.

Premises controlled by DOE contractor with an approved Integrated Safety Management System (ISMS) Program, including SNL's ISMS Program.

Follow the DOE-approved Worker Safety and Health Program Plan (WSHPP) and ISMS of the organization responsible for directing, planning, and executing the offsite work-activity.
Use SNL's primary hazard screening (PHS) to identify the following:

• Host site-specific and planned work activity hazards and risks
• Applicable host site-specific and planned work activity safety and health requirements
• Applicable SNL safety and health requirements
• Applicable host site DOE directives

Note: This requirement is further defined in MN471018, Work Planning and Control Manual.
The host shall negotiate and develop work procedures with the host organization responsible for directing the work or for the non-Sandia-controlled premises. A management-approved written agreement defining the ES&H arrangements must ensure the following:

• Applicable host site-specific requirements and processes are identified, integrated, and applied.
• SNL’s safety and health requirements and processes are appropriately identified, integrated, and applied.

Note: These work procedures shall be agreed upon by both the responsible Sandia manager and the appropriate representative of the host site organization. These work procedures shall define the following:

• Any required safety and health services for a planned work activity
• Who provides safety and health services to individuals involved in the work activity

The site's Prime Contractor can aid in identifying these requirements. For further assistance, contact Management Systems and Support Center.

Premises not controlled by a DOE contractor (and no ISMS exists, e.g., a university facility)

Follow SNL's ISMS Program. Use SNL's primary hazard screening (PHS) to identify the following:

• Host site-specific and planned work activity hazards and risks
• Applicable host site-specific and planned work activity safety and health requirements
• Applicable SNL safety and health requirements

Note: This requirement is further defined in MN471018, Work Planning and Control Manual.
Negotiate and implement work procedures with the host organization responsible for directing the work or for the non-Sandia-controlled premises. Such work procedures shall ensure the following:

• Applicable host site-specific requirements and processes are identified, integrated, and applied.
• SNL’s safety and health requirements and processes are appropriately identified, integrated, and applied.

Note: These work procedures shall be agreed upon by both the responsible Sandia manager and the appropriate representative of the host site organization.  These work procedures shall define the following:

• Any required safety and health services for a planned work activity
• Who provides safety and health services to individuals involved in the work activity

Premises used for telecommuting(e.g., home)

Follow safety requirements specified in:

• HR100.3.2, Initiate and Terminate Telecommuting.
• “Office Ergonomics” in ESH100.2.IH.21, Control Ergonomics Hazards

External directives

DE-AC04-94AL85000, Management and Operating Contract Between Sandia Corporation and DOE

Establish the contractual basis for compliance with laws and directives.

DOE and Sandia management

Corporate policy

CPS400.1, Environment, Safety and Health Policy Statement Requirement

Define Sandia's ES&H policy.

All Members of the Workforce

Corporate process requirements

Integrated Safety Management System (ISMS) Description

Define the strategy for achieving policy objectives.

DOE and Sandia management

ES&H Procedures

Describe general ES&H requirements, instructions, and responsibilities.

All Members of the Workforce

Business unit information

ES&H technical work documents (TWDs) (see ESH100.2.GEN.3, Develop and Use Technical Work Documents  for more information)

Identify hazards specific to work activities and provide instructions for mitigating those hazards.

SNL Members of the Workforce who perform the activity

ES&H program documents (as necessary)

Define the scope, objectives, requirements, interfaces, and roles and responsibilities for specific ES&H programs.

Program owners and subject matter experts (SMEs)

Knowing and Meeting ES&H Responsibilities

Members of the Workforce

Are accountable for knowing and meeting ES&H responsibilities, and for working safely.
Note: Responsibility can be delegated. Accountability cannot be delegated, but it can be shared.

Recognizing ES&H Rights

Members of the Workforce

Have the right, without reprisal, to:

• Refrain from participating in operations and activity-level work they believe to be unsafe.
  Report operations or conditions they believe to be unsafe or noncompliant to the appropriate manager, Sandia delegated representative (SDR), or the Non-Emergency hotline. Anyone reporting an ES&H concern (see ESH100.4.RPT.1, Report ES&H Concerns and Suggestions for Improvement for more information) or suspending an operation at SNL is assured of protection from reprimand, retaliation, or duress. As discussed in ESH100.4.RPT.1, reports may be anonymous.
• Adhere to the reporting requirements for emergencies and non-emergencies as cited in ESH100.3.1, Prepare for and Manage Emergencies, and ESH100.4.RPT.1.
• Suspend operations they observe to be unsafe or noncompliant.
• Access the following publications:
• DOE safety and health publications
• SNL safety and health programs
• Applicable standards, controls, and procedures
• DOE safety and health poster informing the worker of relevant rights and responsibilities. Refer to ESH100.4.RPT.1.
• Limited information on any OSHA Form 300 log subject to the Freedom of Information Act requirements and restrictions
• DOE Form 5484.3, which contains the name of the injured or ill worker 
• Receive notification of monitoring results that indicate the worker was exposed to hazardous materials or agents.
• Observe monitoring or measuring of hazardous materials or agents and obtain the results from the monitoring of their own exposure.
• Have a representative authorized by workers accompany DOE personnel, for matters involving safety and health, during the physical inspection of the workplace for the purpose of aiding the inspection. If no authorized representative is available, workers have the right to talk directly to DOE personnel regarding matters of safety and health.
• Request and receive results of inspections that involve safety and health and accident investigations.
• Exercise and participate in these rights on official company time.
• Report job-related fatalities, injuries, illnesses, incidents, and hazards; and make recommendations about appropriate ways to control those hazards. See ESH100.4.RPT.1 for examples and additional information.
• Involve workers and their elected representatives in the development of the worker safety and health program goals, objectives, and performance measures, and in the identification, analysis, and control of hazards in the workplace.

Using Due Diligence

Members of the Workforce

In daily work, and as part of feedback and continuous improvement; use due diligence and common sense in evaluating the application of the roles, responsibilities, accountabilities, and authorities R2A2) of this document to their work, and, if needed, recommending changes to the requirements listed in this document.

Fulfilling R2A2

Members of the Workforce

• Implement ES&H controls and perform ES&H requirements as a condition of employment at SNL.
• Provide facility, activity, or process expertise input to the work planning and control (WP&C) process.

Members of the Workforce who are16 years of age or over, but under 18 years of age (minors)

• Not perform specific activities or occupations identified in “Management Responsibility for Minors.”
• Know the work or activity restrictions for minors and how these are applicable to their work assignment.
• Stop work (or refraining from performing work) that involves the performance of prohibited activities or occupations.

Planning Work

Members of the Workforce

• Know the scope of the work they are to perform and how their tasks affect the work of others.
• Plan work based on a thorough understanding of the mission and work to be accomplished, incorporating safety awareness, protective health practices, environmental management, pollution prevention, and long-term stewardship of resources.
• Keep capabilities/proficiency and training/qualifications current, including completing required training for assigned tasks at work locations.
• Know if the scope of the work includes Cooperative Research and Development Agreement (CRADA). This agreement requires a written statement of work and related supporting documentation, negotiation of the CRADA terms and conditions, and review and approval of the project by DOE.
• Communicate work activities to cognizant space owners.
• Know if the scope of the work includes onsite or offsite transportation of hazardous material. Members of the Workforce must comply with requirements in SCM100.3.19, Move Non-Waste Hazardous Material Onsite and Offsite.

Identifying and Analyzing Hazards

Members of the Workforce

• Know the space for which they are responsible or in which they are working.
• Know the hazards involved in the space.
• Know the hazards of the activities in which they are involved.
• Identify the hazards and unsafe conditions, environmental concerns associated with their work.

Controlling Hazards

Members of the Workforce

• Participate in the development and implementation of appropriate work controls that address activity and space hazards and that are consistent with requirements in the ES&H Procedures set.

• Implement controls as work is performed to prevent injuries, exposures to hazardous materials, and releases of materials that could be hazardous to the environment.

• Be alert to any uncontrolled, unidentified, unanalyzed hazards or unplanned conditions.
• Suggest and implement controls to minimize or eliminate the risk of physical harm.

Performing Work

Members of the Workforce

• Perform the work in accordance with customer expectations and SNL requirements to achieve the highest quality while protecting others, Members of the Workforce, the environment, and our nation’s security.
• Work safely, taking care not to endanger themselves or others.
• Evaluate, monitor, and manage work risk with effective ES&H processes.
• Operate only that equipment for which Members of the Workforce are qualified and authorized.
• Comply with Sandia ES&H Corporate policy, processes, and procedures, and related ES&H and process requirements contained in the manuals and supplements (GN and MN documents).
• Determine instances in which work is not in accordance with controls/ requirements and taking action to correct.
• Comply with all activity- and facility-related technical work documents, see ESH100.2.GEN.3, Develop and Use Technical Work Documents, and propose revisions to procedures where necessary to work safely.
• Become familiar with and following any site-specific ES&H requirements when participating in activities at sites other than where they are normally based.
• Cease a work activity and/or issue a Stop Work Order, if imminent ES&H danger exists or if hazard controls are not appropriate for the hazard associated with the activity or space.
• Respond to emergency situations, alarms, or occurrences in an appropriate manner.
• Adhere to instructions/procedures and/or location/facility/site warning signs and postings.
• Prevent work-related injuries, illness and incidents.

Providing Feedback and Improving

Members of the Workforce

• Continually improve our work performance by assisting in the establishment of ES&H goals, objectives, targets, and milestones, and meeting those milestones.
• Identify/communicate/report ES&H concerns, unsafe conditions, lessons learned, suggested improvements, or preferred practices to appropriate management or ES&H personnel.
• Follow processes and procedures within their organizations for correcting issues identified through internal and external assessment processes, occurrences, and occupational injuries and illnesses.

Note: For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities.

Suspending and Resuming Work

Members of the Workforce

• Indicate concerns to the person(s) performing the work.
• If a concern(s) isn't alleviated by explanation or other means provided by the person(s) performing the work, tell the person(s) to suspend the work activity until that person’s manager or that contractor’s Sandia delegating representative (SDR) directs them to restart their work.
• Whether the work continues or not, inform the following Members of the Workforce so they can take appropriate follow-up action:
• Appropriate manager
• ES&H coordinator
• Sandia delegated representative (SDR)
• Space/equipment owner
• If one of the individuals listed above cannot be contacted immediately, call the non-emergency hotline to report the concern (SNL/NM 844-6515, SNL/CA 294-3724). Provide detailed feedback in activity-level post-work review documentation following MN471018, Work Planning and Control Manual.
• Follow ESH100.4.RPT.3, Report Occurrences.

Managers (for Sandia employees), Sandia delegating representative (SDR) (for Sandia contractor personnel)

• Do not direct suspended work to resume until the work activity or condition is assessed to determine appropriate controls, abatement, or other resolution.
• Follow requirements in MN471017, Safety Basis Manual when starting or restarting the following activities:
• Business Occupancy
• Standard Industrial Hazard
• Low-Hazard Nonnuclear
• Moderate- and High-Hazard Nonnuclear
• Accelerator
• Nuclear facilities

Fulfilling R2A2

Roving personnel and visitors

• Contact the line manager or project manager and the space owners to inform them of the need to enter space and to ask about hazards within the space.
• Meet all the requirements of the space to be visited and activities to be performed.
• Receive Sandia (or equivalent) training appropriate to the space to be visited and activities to be performed.

Note: If roving personnel or visitors are not fully trained for activity and space hazards, the roving personnel or visitors must be under the direct observation and/or oversight of Members of the Workforce knowledgeable about the space and/or activities. Roving personnel and visitors must not be permitted access to some radiological areas without appropriate training, even if escorted (see MN471016, Radiological Protection Procedures Manual, Chapter 3, “Radiological Training Program”). Contact the roving personnel, visitor’s management, or visitor point of contact (POC) and the space owner to be visited to determine any additional training requirements or sign-offs required for the activity to be performed by the roving personnel or visitors. For additional information on managing roving personnel, see General Guidelines for Roving Personnel.

Fulfilling R2A2

Researchers and Principal Investigators

• Propose new, state-of-the-art ideas for research.
• Define research goals.
• Survey literature and evaluate methodologies.
• Establish and follow experimental protocol.
• Define resource requirements.
• Plan experiments and perform them, or ensure their performance, within established controls, ES&H requirements, and according to Laboratory priorities and customer-sanctioned schedule, budget and deliverables.
• Define research/operation parameters.
• Develop and evaluate experiment plan/model.
• Design and configure systems.
• Calibrate, operate, and test apparatus and equipment.
• Conduct experiments.
• Collect, organize, analyze, interpret, and back-up research data.
• Coordinate and collaborate with internal and external research groups and facility users.
• Perform post-research review to solicit feedback to research conclusions and improve work processes.
• Document findings and disseminate and publish research and results.
• Perform safety checks.

Fulfilling R2A2

Engineers and Technologists

• Define and develop criteria for assigned project(s).
• Develop and evaluate solutions and plans
• Ensure solutions are in compliance with procedures, programs, and policies.
• Build and evaluate prototypes and/or models.
• Determine resources needed.
• Prepare specifications and reports.
• Procure equipment and monitor vendor progress.
• Conduct acceptance tests.
• Oversee the fabrication of equipment.
• Erect and test equipment.
• Construct systems.
• Participate in initial equipment operations.
• Diagnose and solve problems.
• Specify maintenance needs for systems/project.
• Maintain machine/system operations and propose upgrades/improvements.
• Communicate with and provide on-the-job training to technicians.
• Maintain design basis and drawings updated for completed changes.

Planning Work

SMEs

Assist in identifying and applying ES&H requirements for implementation.

Identifying and Analyzing Hazards

SMEs

• Provide, based on specific technical expertise, information on identification and analysis of hazards through assistance to others and direct determination.
• Assist in planning and design reviews to anticipate and control safety and health hazards that proposed facilities and operations, or major changes to existing facilities, would introduce or increase.
• Perform and document reviews of new facility and facility renovation designs (including Decontamination and Demolition (D&D) activities) in accordance with their department’s facility design review procedure.

Controlling Hazards

SMEs

• Provide, based on specific technical expertise, information on methods of hazard control.
• Provide, based on technical expertise, information when tailoring and integrating ES&H requirements and applicable facility requirements into work controls (e.g., technical work documents [TWDs], signs, etc.).
• Provide, based on specific technical expertise, information on methods of hazard control.
• Provide, based on technical expertise, information when tailoring and integrating ES&H requirements and applicable facility requirements into work controls (e.g., technical work documents [TWDs], signs, etc.).

Performing Work

SMEs

• Communicate clear information on specific activity and space hazards, their associated risks, and applicable standards for appropriate control.
• Provide decisions on specific technical questions/safety controls in their discipline or area of expertise when work restarts or stopped work is activated.

Providing Feedback and Improving

SMEs

• Assist management in conducting self-assessments and investigations.
• Provide feedback to management and working for continuous improvement.

Note: For additional responsibilities on Self-Assessment, refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities.

Fulfilling Other R2A2

SMEs

• Incorporate new or revised requirements (i.e., flowdown of requirements) from applicable ES&H regulations and applicable directives in Appendix G of the Prime Contract into current program requirements.
• Communicate to all managers and Members of the Workforce:
• Current and proposed changes (i.e., flowdown of requirements) to their ES&H Program.
• Current requirements through ES&H Corporate procedures or other requirements documents or through interim notification methods.
• Communicate proposed changes (i.e., flowdown of requirements) to their ES&H Programs and implement documents (e.g., relevant ES&H procedures) to the Nuclear Safety Management Program (SMP) Impact Coordinator in the Safety Basis Department (e.g., for the use of the Unreviewed Safety Questions [USQ] process).
• Communicate changes in SME status to the ES&H Training and Information Management Organization. For example, communicate changes when a SME leaves or is reassigned and is replaced with a new SME.
• Maintain primary hazard screening (PHS) question sets and related links to the Safety Basis Manual, ES&H Corporate Procedures set, and ES&H training courses that reflect current program requirements
• Maintain technical content for ES&H training courses that reflects current program requirements.
• Serve on ES&H Standing Committees
• Coordinate information with program peers, any associated standing ES&H committees, and the teams responsible for maintaining ES&H Corporate procedures, ISMS software modules, and ES&H courses as applicable.
• Use the Documentation of Recommendations and Tracking System (DRATS) for ES&H Evaluation Reports (ESHERS).

Note: This is applicable to all SMEs who assist line management with their ES&H responsibilities in the disciplines of Industrial Hygiene (IH), Radiation Protection (RP), Safety Engineering (SE), and Environmental Protection (EP). Refer to DRATS Operating Procedure for ESHERS.

Fulfilling R2A2

Space Owners

Have personal responsibility for housekeeping and meeting all ES&H requirements relating to their activities. (All Members of the Workforce are considered users of the space(s) they work in.)

Planning Work

Space Owners

• Document the transfer of ES&H responsibility for the space, if any, and briefing the project team and other personnel associated with the space on facility operations when the space is completely turned over to another team or organization for their use.
• Know the activities to be performed in the designated space.

Identifying and Analyzing Hazards

Space Owners

• Ensure space hazards are identified and analyzed.
• Identify and communicate any space hazards to the department managers, project participants and other personnel associated with the space prior to the start of a project phase, as well as any changes to work scope, control of hazards, conditions, or execution (e.g., field changes) during the project phase.
• Ensure integration of analysis of activity and space hazards so that work controls for individual hazards do not exacerbate other hazards.

Controlling Hazards

Space Owners

• Communicate space hazards and controls to project members, visitors, and roving personnel.
• Review activity hazards and controls to ensure activity work controls are integrated with controls for space hazards.

Performing Work

Space Owners

• Coordinate the performance of all activities, work, experiments, etc. occurring within assigned space

• Coordinate with appropriate department managers, project/activity participants to ensure all ES&H issues that impact space activities are addressed.
• Coordinate with Emergency Management to ensure that the emergency preparedness responsibilities of the space owner are addressed.

Providing Feedback and Improving

Space Owners

Communicate and report concerns to the manager responsible for the space/equipment or to the division ES&H team.
Note:  For Additional Responsibilities on Self-Assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities.

Fulfilling Other R2A2

SMEs

In addition to the above R2A2, these R2A2 also apply:

• Maintain cognizance of all activities, work, experiments, etc. occurring within assigned space.
• Coordinate with work planners to identify and analyze the hazards within the work space and the work space environment to include potential undesirable events or conditions (e.g., “what if” scenarios). 
• Select space controls necessary for the protection of workers, the public, and the environment.
• Ensure instructions are developed as necessary to complete work activities safely and efficiently, including integration of specific space hazard controls. Refer to ESH100.2.GEN.3, Develop and Use Technical Work Documents for applicability. TWDs include OPs, HASPs, JHAs, work authorization forms, authorized performers lists, laboratory notebooks, permits, etc.
• Ensure instructions identify applicable technical, safety (ES&H, Radiation Protection, Safety Basis, etc.) and other programmatic requirements (QA, Security, Emergency Management, etc.) and integrate these into instructions that govern work activities in the space.

• Ensure all TWDs are current for the activity-level work performed in the space.

• Confirm field, facility, or laboratory conditions match those specified in planning or execution document(s) and procedure(s).
• Ensure all elements of the Operating Envelope are appropriately maintained.

Fulfilling R2A2

Facilities Operations Lead

• Own responsibility for understanding the “real property” (i.e., building systems) issues of a group of specific buildings. The operations lead is a single point of contact for all facilities-related issues in a given building such as operations, maintenance, and related ES&H issues, including space occupancy and use, and facility modifications, operations and maintenance.
• Operations Leads are representatives of Sandia’s Integrated Enabling Services (IES) SMU and strive to provide the vital support for our Labs' mission success. See the Facilities Management and Operations Center (FMOC) website.
• The facilities services provided include site planning, space planning, design, acquisition of space to meet your mission requirements, building related activities necessary to keep your work place in a condition best suited to support your operation; this within the parameters and limitations of the building design basis, including maintenance, improvements, modifications, moves, mitigations of mission systems interruption, and technical engineering support.
• IES includes ES&H support, Security, Telecommunications, etc.

Note: For additional responsibilities on self-assessment refer to ESH100.4.FI.1,, Perform ES&H Line Self-Assessment Activities. For additional management surveillances responsibilities refer to GN470034, “Performing and Documenting Management Surveillances.”

Senior Managers

Ensure that required safety postings are conspicuously posted along major personnel traffic routes in common use areas of buildings.
Note: Some of the people that senior managers may enlist for assistance include building ES&H coordinators, ES&H coordinators, and Operations Leads. (Operations Leads are members of the Facilities organization.) When there is no senior manager or line manager, coordination between Facilities and the affected organization(s) is necessary to assign a building ES&H coordinator or ES&H coordinator to perform the function. Refer to R2A2 of Building ES&H Coordinators.

Site Managers

• Own responsibility for oversight, direction, and budget allocation for the infrastructure support of that site. Infrastructure support can range from ensuring that adequate utilities are available to ensuring that property is utilized appropriately. Site managers may delegate responsibilities to subsite managers.
• Own accountability for ES&H, as demonstrated by performing the following actions:
• Communicate Sandia’s ES&H policy and expectations to all Members of the Workforce at their site.
• Accept, approve, and communicate site-specific ES&H requirements and guidance at their site.
• Allocate appropriate ES&H infrastructure budget for their site.
• Report ES&H performance for their site to SNL executive management in accordance with ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities.
• Communicate health and safety requirements located in the SNL 10 CFR 851 Worker Safety and Health Program Plan (WSHPP), “Section 3.3.1” and the ES&H Corporate procedures for all on-site SNL work activities (i.e., work activities performed on Sandia-controlled premises), and for off-site work (i.e., work activities performed on non-Sandia-controlled premises).

Note:  For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities. For additional management surveillances responsibilities refer to GN470034, “Performing and Documenting Management Surveillances.”
Site managers have been identified for the sites listed in Table 1.

SNL/NM

Vice President, Infrastructure Operations and Business Management Division

SNL/CA

Vice President, California Laboratory

Tonopah Test Range (TTR)

Manager, TTR

Nevada Test Site (NTS)

Manager, Nevada Programs

Kauai Test Facility (KTF)

Site Manager, Kauai Facility & Range Support

Weapons Evaluation Test Laboratory/Amarillo

Manager, Stockpile Evaluation Department III

Waste Isolation Pilot Plant (WIPP)

Manager, Carlsbad Programs Group

Yucca Mountain Project (YMP)

Manager, YMP Management

Fulfilling R2A2

Work Planner

• Plan the activity level work as assigned, including applying the work planning and control (WP&C) process to experimental and laboratory work, testing and troubleshooting work, maintenance and modification work, production work, emergency response activities, operations work, and so forth.
• Identify and analyze the hazards with the work and the work environment; analyze those including potential undesirable events (e.g., “what if” scenarios); and select controls necessary for the protection of workers, the public, and the environment.
• Focus on eliminating, substituting, or reducing the hazards; for any remaining hazards use a hierarchy of controls (i.e. engineered controls first, administrative controls second, and PPE last).
• Develop instructions necessary to complete work activities safely and efficiently, including integration of specific hazard controls. Refer to ESH100.2.GEN.3, Develop and Use Technical Work Documents for applicability.
• Identify and integrate into the instructions applicable technical, safety (ES&H, Radiation Protection, Safety Basis, etc.) and other programmatic requirements (QA, Security, Emergency Management, etc.).
• Establish acceptance or performance criteria necessary to verify completion of the work.

Planning Work

Work Planner

• Plan work in accordance with the organization’s documented WP&C process
• Represent the Organization in Department/Division work planning activities and meetings
• Establish a system (formal or informal) to ensure that the staff forward appropriate job/work requests for review (NOTE: In some work organizations, this responsibility may be fulfilled by the line manager/supervisor)
• Plan work within established controls, ES&H requirements, and according to Laboratory priorities and customer-sanctioned schedule, budget and deliverables
• Know the scope of the work they are to plan and how the proposed tasks affect the work of others
• Screen all job/work requests not already covered by approved planning process or documented as skill-of-the-worker/-researcher (SOW/SOR) tasks
• Plan work per MN471018, Work Planning and Control Manual based on a thorough understanding of the mission and work to be accomplished, incorporating safety awareness, protective health practices, environmental management, pollution prevention, and long-term stewardship of resources Maintain all associated planning and resultant work documents

Identifying, Analyzing, and Controlling Hazards

Work Planner

• Coordinate and assembling planning walkdowns as appropriate
• Analyze hazards and developing appropriate work controls that address activity and space hazards and that are consistent with requirements in MN471018, Work Planning and Control Manual.
• Develop TWDs and incorporating hazards, mitigations, and controls into the TWD per ESH100.2.GEN.3, Develop and Use Technical Work Documents.

Performing Work

Work Planner

• Assist the supervisors/line managers in assuring that work is performed and completed according to approved plans
• Assist the supervisors/line managers in processing and implementing changes to TWDs as established by MN471018, Work Planning and Control Manual.
• Perform work permit/package/request close out activities, e.g., verify work area has been returned to an acceptable condition, review work permit for completeness

Providing Feedback and Improving

Work Planner

• Assist with assessments of the WP&C process and associated activities. Perform “work in progress” (real time) reviews of complex tasks as necessary
• Solicit and process feedback to improve the WP&C process as established by MN471018, Work Planning and Control Manual.
• For additional responsibilities for performing assessments, providing improvement suggestions, and correcting problems refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities, and CG100.6 Assure, Assess, and Improve Process.

Responsible Individual

Required Action

Fulfilling Roles

Division ES&H Coordinator

• Assist management in implementing and assuring ES&H performance and compliance within the division.
• Own primary accountability for the responsibilities of center and building ES&H coordinators. Division ES&H coordinators may serve more than one division.

Center ES&H Coordinator

Assist staff and management in ES&H performance and compliance. This coordinator also has an important role in the assurance of ES&H compliance as an active part of the division self-assessment process. Center ES&H coordinators may serve an individual center or several centers within one or more divisions.
Note: Center ES&H coordinators help management meet their responsibilities, but they must not assume accountability for management. For more information, see the ES&H Coordinator Handbook. The requirements and recommendations dealing with PHSs, HAs, and readiness reviews may be performed by a division ES&H coordinator or by a person appointed by a manager who has the required training, knowledge, and independence.

Fulfilling Responsibilities and Accountabilities

Division ES&H Coordinator

• Assure ES&H performance and compliance within the division.*
• Lead and manage the division self-assessment process.*
• Develop division-specific policies, processes and tools to assist staff and management in ES&H performance.*
• Participate in LIWG to address division’s concerns and issues, develop corporate solutions, and share lessons learned and best practices. Sponsor changes in corporate processes to meet the needs of the division.
• Act as primary POC to DOE for issues and concerns with ES&H performance within the division, and provide input to decision made by the division VP.*
• Assure that non-compliant operations are suspended until corrected.*
• Report non-compliances to appropriate management.*
• Oversee all ES&H coordinators in their division, including working with management to determine the need for and/or the selection of center and building ES&H coordinators.
• Act as the facility manager or designee, where applicable.
• Take the required training identified in Table 2, below.

*The coordinator assists the Division VP.
Note: For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities. For additional management surveillances responsibilities refer to GN470034, Performing and Documenting Management Surveillances.

Center ES&H Coordinator

• Serve as the interface and principal point of contact (POC) for ES&H information flow to and from their organization, and coordinate ES&H audits or assessments of the center.
• Provide technical assistance to staff and management in meeting ES&H requirements.
• Communicate changes in requirements, lessons learned, and best practices to the staff and management.*
• Communicate problems and concerns from the staff and management to the division ES&H office, LIWG, and appropriate Sandia and/or external organizations.*
• Assure that non-routine performance events within the center are adequately investigated, tracked, and corrected. When appropriate, assure that DOE report requirements are met.*
• Participate in efforts to provide ES&H support to the center, act as a communication tool between the center and the ES&H and Emergency Management Center, participate in sub teams as necessary to develop center and division standards and policies, and share lessons learned and best practices.
• Oversee the maintenance and content of ES&H documentation for their organization.*
• Keep the center directors informed of the ES&H performance of their centers and potential vulnerabilities.
• Provide information to their center directors for appropriate ES&H resource allocations.
• Provide information to their division ES&H coordinators and represent them when necessary.
• Act as the center director’s designee to respond to center ES&H issues.*
  Review primary hazard screens (PHSs) and hazard analyses (HAs) for technical accuracy and acknowledge by signature, as required by Safety Basis Manual, Chapter 2, “Safety Basis Planning and Implementation.”
  Participate in readiness reviews, particularly for low hazard classification activities, as required by Safety Basis Manual, Chapter 2, “Safety Basis Planning and Implementation.”
• Participate in their division’s or center’s self-assessment process.*
  Advise on the establishment of ES&H performance measurement and reporting systems.
• Advise on the performance measures to monitor appropriate implementation of ES&H processes, practices, and procedures.
• Assist Members of the Workforce in completing PHSs and HAs upon request.
• Coordinate self-assessments, root cause analyses, and data gathering, report results, and ensure corrective actions are tracked to closure.*
• Disseminate lessons learned.
• Take the required training identified in Table 2.

*The coordinator assists the center director.

Note: For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities. For additional management surveillances responsibilities refer to GN470034, Performing and Documenting Management Surveillances.

ES&H Awareness [ESH100]

12 months

1 hour

ISMS Software Training [ISMS100]

One time

4 hours

Required ES&H Training for all ES&H Coordinators in organizations with labs/hazards other than office environments

National Environmental Policy Act Awareness (NEPA) Overview [ENV120]

One time

30 minutes

Radiological training requirements as per Chapter 3 of the Radiological Protection Procedures Manual (RPPM).

24 months

various

Price Anderson Amendments Act [PAAA200]

One time

4 hours

Fundamentals of Industrial Hygiene [IH100]

One time

32 hours

Occupational Safety & Health Standards for General Industry [OSH511]

One time

30 hours

Hazardous Waste and Environmental Management [ENV112] (for ES&H Coordinators associated with hazardous waste)

12 months

1 hour

FM/D training on Occurrence Management (OM) website. (for Division ES&H Coordinators acting as Facility Manager/Designee)

One time

1 hour

Fulfilling R2A2

Building ES&H coordinators

• Ensure that space owners have been identified for all organization-occupied space and that signs or name plates are posted identifying the owners.
• Ensure that Sandia Workplace Hazards Awareness System (SWHAS) signs are posted at entrances of facilities or individual-use space, as needed, to identify hazards inside. For more information, see ESH100.2.IS.9, Apply Signs and Tags.
• Ensure that required postings are conspicuously posted along major personnel traffic routes in common use areas of buildings.
• Notify the LIWG administrator when a building ES&H coordinator assignment changes.

Note: For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities. For additional management surveillances responsibilities refer to GN470034, Performing and Documenting Management Surveillances.
Note: Any additional building ES&H coordinator corporate duties must be negotiated through LIWG.

Fulfilling R2A2

Building points of contact (POCs)

Note: Building points of contact (POCs) may be appointed by management, division, or center ES&H coordinators. If appointed, the building POC is listed on the building profile and is contacted by the Emergency Operations Center for additional information about operations within a building on an as-needed basis.

• Assist in identifying hazards and controls associated with the building systems and project activities in the building.
• Become familiar with all uses and hazards in their building and know where to get answers in an emergency.
• Review accidents, incidents, occurrences, and lessons learned within the organization.

Note: For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities.

Fulfilling R2A2

Person in Charge (PIC)

• Advise and assist Members of the Workforce in developing solutions to meet customer requirements.
• Delegate or assign responsibilities necessary for fulfilling the organization’s integrated WP&C process.
• Ensure that staff complies with laboratory policies, standards and procedures and other regulations.
• Provide effective supervision, as necessary, to ensure the protection of workers’ safety and health.
• Coordinate with procedure author or work planner to initiate and complete the job safety analysis (JSA) process. See MN471018, Work Planning and Control Manual for applicability.
• Confirm readiness prior to performing scheduled work with regard to: systems (hardware and software), prerequisite controls, work environment, people, documents, tools and materials.
• Confirm that field, facility, or laboratory conditions match those specified in planning and execution document(s) and procedure(s).
• Conduct pre-job briefings to an extent appropriate for the complexity of and hazards associated with the work. Refer to MN471018, Work Planning and Control Manual for applicability.
• Ensure that Members of the Workforce are trained to perform the assigned task and medically qualified.
• Provide work authorization, verbally or formally, for activity-level work to proceed in accordance with the graded approach established in the organization’s WP&C process. See MN471018, Work Planning and Control Manual, for applicability.
• Take appropriate actions if unexpected hazards or conditions are encountered.
• Review and obtain approval for the JSA based upon completeness and adequacy. See MN471018, Work Planning and Control Manual for applicability.
• Review, analyze, document, and approve changes in work scope, conditions, or execution (e.g., field changes or changes that affect the continued adequacy of hazards analysis and controls) before these changes are implemented. See MN471018, Work Planning and Control Manual for applicability.
• Evaluate and review work documents for completeness and processing in accordance with approved records management procedures.
• Ensure instances in which planning and execution of activities did not properly identify, analyze and/or control a hazard are documented for future use in trend analysis, lessons learned, and preventing recurrence. See MN471018, Work Planning and Control Manual, for applicability.

Notes:

• For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities.
• For additional management surveillances responsibilities refer to GN470034, Performing and Documenting Management Surveillances.

Planning Work

Project and Program Managers

• Ensure that project work is planned and budgets requested so that hazards are identified and mitigated appropriately, considering business needs as well as health and safety risks. This should include life cycle considerations of the project to the extent allowable by budget constraints.
• Ensure that all appropriate roles and responsibilities, authorities, and accountabilities are identified, promulgated, and communicated to the personnel in their project, including any overlapping roles and responsibilities.
• Ensure that those who lead and oversee work implement ISMS.
• Consider potential hazards at a high level in planning how work will be done, what materials will be used, and ways to avoid exposing personnel to hazards where possible (by substituting chemicals, rearranging job responsibilities, etc.).
• Incorporate ES&H life-cycle activities, including decommissioning, cleanup, and waste disposal, in the project planning.
• Ensure, before the work is accepted, that funding sources are sufficient to meet the ES&H requirements of a project during the next budget year and can be renegotiated in subsequent years if necessary.
• Negotiate and document project interface roles, support, and service agreements, and matrixed responsibilities across organizational lines.

Note: These interface agreements should also address other issues, such as security and quality assurance (QA), as appropriate, especially where they may impact ES&H.

Identifying and Analyzing Hazards

Project and Program Managers

• Ensure all potential hazards related to the project are identified as early as possible, including consultation with department managers, space owners, and SMEs as necessary to analyze potential combinations of hazards.
• Ensure that all potential hazards related to the project are appropriately mitigated or eliminated, and can be adequately controlled in the location or facility where the project will be conducted.

Controlling Hazards

Project and Program Managers

Ensure that potential hazards, ES&H requirements, and other pertinent information, and any changes that affect ES&H issues, are properly communicated to the appropriate department managers, space owners, and project participants.

Performing Work

Project and Program Managers

• Ensure project activities are reviewed at appropriate times throughout the project.
• Ensure that all ES&H documentation related to each phase of the project is complete, current, correct, and readily accessible to all project participants who need that information.
• Hold assigned personnel accountable for their performance.
• Document changes to project design basis and safety basis.

Providing Feedback and Improving

Project and Program Managers

Ensure ES&H concerns are resolved in terms of project improvements. Note: For additional responsibilities on Self-Assessment, refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities.

Enforcing Restrictions for Minors

Managers of Members of the Workforce who are16 years of age or over, but under 18 years of age (minors)

Prohibit those minors from any of the following activities or occupations:

• Working in or about areas or operations using, manufacturing, transporting, handling, mixing, or storing explosives or articles containing explosive components
• Performing the occupation of motor vehicle driver or outside helper on a public road or highway (i.e., minors cannot be hired as drivers)

Note: Driving that is occasional or incidental to the job for which the minor was hired is allowable, as long as the minor has a state issued driver’s license, the driving takes place during the daylight hours, the vehicle is equipped with seat belts and the minor has received instruction that seat belts must be used.

• Operating power-driven woodworking machines
• Operating power-driven hoisting apparatus with the exception of an automatic elevator, which is controlled by pushbuttons making leveling, holding, opening, and closing of the car and hoistway doors entirely automatic
• Operating power-driven metal forming, punching, and shearing machines
• Operating circular saws, band saws, and guillotine shears
• Roofing operations
• Performing excavation operations, except in depths not exceeding four feet at any point
• Performing work involving potential occupational exposure to ionizing radiation
• Entering radiological areas.

Managers of Members of the Workforce 14 years of age or over, but under 16 years of age

Prohibit Members of the Workforce 14 years of age or over, but under 16 years of age from working at any of the following activities:

• Oiling, wiping, or cleaning machinery, or assisting therein
• Delivering goods, merchandise, commodities, papers, or packages from motor vehicles
• Working in close proximity to the functioning of unguarded and dangerous moving equipment, aircraft, vessels, or functioning blades or propellers
• Performing any building or construction work
• Operating any automobile, motor car, or truck

Note: At their discretion, managers may restrict Members of the Workforce less than 18 years of age from any other activities that could be hazardous or dangerous.

Planning Work

Department Manager

• Ensure that mission work is planned and budgets requested so that hazards are identified and mitigated appropriately, considering business needs as well as health and safety risks.
• Ensure that funding is commensurate with the work to be performed.
• Ensure training performed to prepare workers includes appropriate ES&H knowledge and/or practical demonstration requirements.
• Ensure that their staff are properly selected, qualified, trained, supported, and evaluated relative to their work.
• Ensure that Members of the Workforce complete required training prior to performing their work activity or fulfilling their job role.
• Ensure that all appropriate roles and responsibilities, authorities, and accountabilities are identified and promulgated for the personnel in their organization, in the context of their work activities.
• Identify space owners for worksites, facilities and ensure space owners know operations that are associated with their space.
• Define work activities with sufficient detail to allow hazards to be identified.
• As appropriate for the work being performed, identify and assign, in writing, specific responsibility to a person in charge (PIC), to ensure work packages are executed correctly to completion and in accordance with site-wide and Sandia requirements.
• Establish a system (formal or informal) to ensure that the staff forward appropriate job/work requests for review. 

Note: In some work organizations, this responsibility may be fulfilled by the work planner.

• Ensure that work is planned and completed within established controls, ES&H requirements, and according to Laboratory priorities and customer-sanctioned schedule, budget, and deliverables.
• Assume the ES&H responsibilities of any recommended position.
• For managers who direct the work of Members of the Workforce who are under 18 years of age (minors), ensure during work planning that such minors are prohibited from being exposed to or working with or around certain hazards. Specific responsibilities regarding minors are described below in “Management Responsibility for Minors.”
• Negotiate and document project interface roles, support, and service agreements, and matrixed responsibilities across organizational lines.

Note: These interface agreements should also address other issues, such as security and quality assurance (QA), as appropriate, especially where they may impact ES&H.

Identifying and Analyzing Hazards

Department Manager

• Identify and analyze potential hazards associated with work activities and spaces by ensuring that all operations or activities are covered by a PHS and additional safety documentation as required in MN471018, Work Planning and Control Manual and the Safety Basis Manual, Chapter 2, “Safety Basis Planning and Implementation.”
• Ensure that information concerning hazards and ES&H issues are communicated to their personnel.
• Ensure coordination with planning and design personnel and Industrial Hygiene and Occupational Safety Engineering SMEs to anticipate and control safety and health hazards that proposed facilities and operations, or major changes to existing facilities, would introduce or increase.
• Interface with other managers, space owners, and SMEs as necessary to analyze potential combinations of hazards.

Controlling Hazards

Department Manager

• Understand and comply with the requirements in this document relative to their operations.
• Ensure a work control process is in place that mitigates and/or eliminates identified hazards before work is initiated.
• Ensure that requirements within this document and applicable facility requirements are tailored and incorporated into work controls (e.g., technical work documents [TWDs], signs, etc.), as appropriate.
• Ensure that potential hazards, ES&H requirements and other pertinent information, and any changes that affect ES&H issues are properly communicated to the appropriate department managers, space owners, and activity participants.
• Ensure workers are properly trained and qualified to perform work.

Performing Work

Department Manager

• Demonstrate an active commitment to ES&H by protecting Members of the Workforce safety and health, and provide leadership for environmental, safety and health functions in their organizations.
• Ensure readiness to initiate activities (review and verify that the first three core functions of ISMS have been completed for the work and all controls are in place) or continue work at appropriate times throughout the duration of work activity.
• Supervise and control their organization’s work performance and compliance with established ES&H requirements.
• Hold assigned personnel accountable for their performance.
• Ensure the safety and health of their Members of the Workforce and others located at or near operations that are considered hazardous, and provide minimal impacts on the environment.
• Document ES&H decisions, procedures, and actions according to the requirements in the ES&H Corporate Procedures set.
• Provide safety controls for hazards when work restarts or stopped work is activated and ensure appropriate SMEs are included in the restart process.
• For managers who direct the work of Members of the Workforce who are under 18 years of age (minors), ensure that such minors are prohibited from being exposed to or working with or around certain hazards. Specific responsibilities regarding minors are described below in “Management Responsibility for Minors.”

Providing Feedback and Improving

Department Manager

• Encourage Members of the Workforce to freely express ES&H concerns without possibility of retaliation.
• Resolve ES&H concerns and communicate unresolved concerns to higher levels of management.
• Continually improve our work performance by establishing, meeting, and assessing measurable ES&H goals, objectives, targets, and milestones.
• Ensure that ES&H performance of personnel in their organization is included in their annual performance appraisal and review.
• Implement processes and procedures within their organizations to address issues identified through internal and external assessment processes, occurrences, and occupational injuries and illnesses; including: identifying causes of issues/events; identifying, tracking, and implementing corrective actions; and following-up on effectiveness of actions taken.
• Recognize, develop, and provide opportunities for employee involvement throughout the performance of ISMS core functions and guiding principles.
• Identify and disseminate appropriate lessons learned to their personnel and to the ES&H and Emergency Management Center
• Solicit feedback, identify and implement corrective actions to improve processes, and identify and disseminate lessons learned.

Note: For Additional Responsibilities on Self-Assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities. For additional responsibilities for management surveillances refer to GN470034, Performing and Documenting Management Surveillances.

Fulfilling Additional R2A2

Department Manager

• Clearly communicate Sandia’s ES&H policy and expectations to all Members of the Workforce in their department and ensure accountability
• Ensure that Members of the Workforce and visitors are protected from hazards of operations for which they are responsible. See ESH100.1.GP.1, Manage Safety for Contracted Activities, for applicability.
• Assign worker safety and health program responsibilities.
• Provide leadership and oversight of ISMS implementation.
• Provide a graded approach methodology in implementation of work planning and control process so that the rigor associated with work planning and execution is commensurate with the complexity, hazards, and associated consequences of the activity.
• Coordinate the participation of Members of the Workforce in their department with the project manager for any project activities. This includes determining any additional project-specific or hazard-specific training or medical surveillance requirements for individual project participants.
• Hold their personnel accountable for complying with all hazard controls and meeting all applicable ES&H requirements. This includes preventing Members of the Workforce from working on activities or with hazards for which they are not qualified or have not completed the required training.
• Maintain appropriate ES&H documents and procedures applicable to work performed by Members of the Workforce in their department.
• Ensure the availability, currency, and accuracy of ES&H documentation.
• Formally approve TWDs for high WP&C rigor level work. See ESH100.2.GEN.3, Develop and Use Technical Work Documents and MN471018, Work Planning and Control Manual for applicability.
• Design, implement, and routinely execute an effective performance assurance process within the department.
• Participate as a member of their center ES&H council.

Note: For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities. For additional management surveillances responsibilities refer to GN470034, Performing and Documenting Management Surveillances.

ES&H functional managers

• Execute roles, responsibilities, accountabilities and authorities for all aspects of specific ES&H functional areas as assigned by the senior manager to whom they report.
• Provide training and qualifications requirements for and line authority over SMEs under the direction of ES&H managers.
• Establish program requirements and develop plans to communicate program requirements and Sandia’s ES&H Policy in their functional area.
• Ensure that proposed changes to ES&H Program requirements are communicated to the Nuclear SMP Impact Coordinator.

Note: Functional managers should assign subject matter experts (SMEs) as appropriate. When SMEs leave a program, project, or an organization, that SME should be replaced. Communicate all appropriate changes to the ES&H Training and Information Management Organization

Fulfilling R2A2

Senior Managers

• Clearly communicate Sandia’s ES&H policy and expectations to all Members of the Workforce in their groups/organizations and ensure accountability.
• Assign worker safety and health program responsibilities and ensure resource allocation.
• Ensure that those who lead and oversee work implement ISMS.
• Ensure integration of ISMS into business systems and processes for mission accomplishment. Ensure the availability, currency, and accuracy of ES&H documentation.
• Assume the director’s ES&H roles and responsibilities when acting for the director.
• Monitor compliance of department managers with ES&H policy and expectations.
• Monitor and optimize training, communications, and implementation of emergency response across departments.
• Report ES&H issues and status to executive management.
• Ensure the availability, currency, and accuracy of ES&H documentation.
• Report ES&H issues and status to executive management.
• Ensure the availability, currency, and accuracy of ES&H documentation.
• For those groups that perform activity-level work, prepare or ensure the preparation of procedures and/or processes implementing the integrated WP&C requirements of MN471018, Work Planning and Control Manual. In addition to prescriptive instructions governing the work organization’s integrated WP&C process, these documents will include:
• Training and qualification requirements for all personnel, with special consideration given to work planners.
• Documented skill-of-the-worker and/or skill-of-the-researcher (SOW/SOR) skill standards, if reliance is placed on SOW/SOR criteria for defining the operating envelope.
• The graded approach method used by the organization.
• Ensure that a host-tenant ES&H agreement document is developed and implemented, when required or applicable, that states for the provision of ESH services to a Tenant’s employees, Tenant’s operations, Tenant’s contractors and Tenant’s visitors within the hosts’ facility or laboratory.

Note: For additional responsibilities when using subcontractors to perform work (service contractors, construction contractors, and onsite contractors) refer to ESH100.1.GP.1, Manage Safety for Contracted Activities, to flow down ES&H requirements, including the requirements of MN471018, Work Planning and Control Manual to the contractors.
For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities. For additional management surveillances responsibilities refer to GN470034, Performing and Documenting Management Surveillances.

Fulfilling R2A2

Directors

• Build awareness by explaining and communicating to all Members of the Workforce Sandia’s policies and value relative to ES&H performance.
• Clearly communicate ES&H policy and expectations to all Members of the Workforce in their center and ensure accountability.
• Assign worker safety and health program responsibilities and ensure resource allocation.
• Ensure that activities conform to the Sandia’s ES&H Corporate Procedures set, and ES&H related policies, laws, regulations, and internal procedural requirements.
• Assign and evaluate performance, and ensure accountability.
• Ensure that those who lead and oversee work implement ISMS.
• Ensure integration of ISMS into business systems and processes for mission accomplishment.
• Ensure that senior managers prepare procedures and/or processes implementing the integrated WP&C requirements of MN471018, Work Planning and Control Manual, for organizations that perform activity-level work.
• Report ES&H issues and status to executive management.
• Participate as a member of their Division ES&H Council, as required.
• Appoint a center ES&H coordinator to support ES&H activities across the center.
• Ensure identified ES&H issues are brought to the attention of their Division ES&H council or ES&H coordinator.

Note: For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities. For additional management surveillances responsibilities refer to GN470034, Performing and Documenting Management Surveillances.

Director of ES&H and Emergency Management Center, additional R2A2

• Provide specific, cost-effective technical and administrative support services, including programs and tools needed by organizations to implement ES&H.
• Ensure the availability and currency of ES&H documentation, including the ES&H Corporate Procedure set.
• Serve as the responsible individual (RI) for DOE directives assigned to the ES&H and Emergency Management Center in accordance with CCG100.1.5, Manage Baseline Directives.
• Specify ES&H functional areas and provide responsibility, accountability, and line authority over ES&H SMEs.
• Establish program requirements and develop plans to communicate program requirements and Sandia’s ES&H Policy in their functional area.
• Ensure the availability, currency, and accuracy of ES&H documentation.

Fulfilling R2A2

ES&H and Emergency Management Center

Provide interdisciplinary support by assigning ES&H contacts for each division at SNL/NM. Each division may have subject matter experts (SMEs) from the various disciplines including industrial hygiene, radiation protection, environmental protection, and safety engineering, as well as an ES&H coordinator representing that division or center.
Note: The 8000 division ES&H team at SNL/CA is provided and managed by Departments 8516 and 8517.

Line Implementation Working Group (LIWG)

• Communicate ES&H information and requirements among line organizations and ES&H support organizations.
• Solicit ES&H information and requirements among line organizations and ES&H support organizations.
• Solicit ES&H information, data, or status from the line and from ES&H support organizations.
• Represent the line’s input to ES&H programs.
• Develop ES&H assurance measures and expectations.
• Prepare for and assist in conducting any audit/assessment by an internal or external organization.

See the LIWG charter for details on LIWG functions and operations.

Standing ES&H Committees

This topic is detailed in Appendix A, which describes the operating process for standing ES&H committees and in the ES&H pages in ILMS, which includes a list of all currently active standing ES&H committees.

Sandia Executive Safety Committee

• Assure consistent and adequate implementation of safety programs throughout Sandia and its contractors.
• Facilitate management ownership of safety performance.
• Facilitate creation and maintenance of a caring safety culture in which it is easy for work to be done safely and without adverse environmental impact.
• Assure adequate resources are allocated to address corporate safety issues.

Infrastructure Council (IC)

• Provide overall Management of Policy Area risks, which are lab-wide and operational labs-wide Policy Areas.
• Provide a forum in which the IC Executive sponsors can identify, assess, and discuss mitigation and integration options for categories of lab-wide Policy Areas risks (e.g., financial, legal, physical, and cyber security, safety and health).
• Review Policy Area risk management approaches and assess how appropriately each Policy Area balances risk, response cost, and benefit.

Note:  For additional information on IC (VP and director) Roles and Responsibilities, refer to the Integrated Enabling Services (IES) Management System document.

Fulfilling R2A2

President

• Provide, through delegation of R2A2, to Members of the Workforce, a place of employment that is free from recognized hazards that have the potential to cause physical harm to Members of the Workforce.
• Adopting and ensure adherence to policies, goals, and objectives for ES&H performance.
• Maintain a work environment where Members of the Workforce value ES&H performance. For additional responsibilities for management surveillances refer to GN470034, Performing and Documenting Management Surveillances.

Note:  For additional roles and responsibilities (e.g., ISMS integration into Corporate Work Processes and Management Systems and the Enterprise Risk Management Process) for the Executive Office (EO), refer to CG100, Corporate Governance.

Executive Vice President (EVP) and Deputy Laboratory Director (DLD) for Laboratory Transformation

• Participate as a member of the Laboratory Leadership Team (LLT) and chairing the Lab Transformation Leadership Council (LTLC).
• Participate as a member of the Executive Safety Committee.
• Direct the VPs and directors to implement Sandia’s ES&H policy and requirements.
• Establish the expectations for Sandia’s lab-wide integrated WP&C process.

Note: For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities. For additional management surveillances responsibilities refer to GN470034, Performing and Documenting Management Surveillances. For additional roles and responsibilities (e.g., ISMS integration into Corporate Work Processes and Management Systems and the Enterprise Risk Management Process) for the Executive Office (EO), refer to CG100, Corporate Governance.

Vice Presidents (VPs)

• Clearly communicate ES&H policy and expectations to all Members of the Workforce and ensure accountability.
• Lead and verify management commitment to environment, safety, quality, and security.
• Build awareness by explaining and communicate to all Members of the Workforce Sandia’s policies and value relative to ES&H performance.
• Ensure that activities conform to Sandia’s ES&H Corporate Procedure set, ES&H policies, laws, regulations, and internal procedural requirements.
• Ensure their organizations effectively implement the requirements for integrated WP&C.
• Assign and evaluate performance, and ensure accountability.
• Establish and monitor progress against an integrated set of operational performance objectives and risk limits for the laboratory.
• Assign worker safety and health program responsibilities and ensure resource allocation.
• Ensure that those who lead and oversee work implement ISMS.
• Ensure integration of ISMS into business systems and processes for mission accomplishment.
• Oversee implementation of ES&H programs in operations and facilities assigned to them.
• Provide an open and supportive work environment where Members of the Workforce are free to report issues and concerns without fear of retribution.
• Report ES&H issues and status to executive management.

Note: For additional responsibilities on self-assessment, refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities. For additional management surveillances responsibilities refer to GN470034, Performing and Documenting Management Surveillances.

The Vice President (VP), Infrastructure Operations and Business Management Division has the following additional R2A2

• Ensure management systems and processes integrate safety into Sandia’s work activities.
• Set standards for implementation and execution of work activities.
• Establish and monitor performance metrics to measure the effective implementation of activity-level work planning and control.
• Establish an ES&H organizational structure (including deployed personnel) with clear lines of authority, responsibility, and accountability.
• Provide corporate leadership in ES&H.
• Communicate Sandia’s lessons learned to organizations they oversee and the Laboratory Leadership Team (LLT), the board of directors, and, as appropriate, other DOE facilities.
• Ensure actions are taken to modify and improve management systems and processes based on event investigations, assessment results, and other lessons learned.
• Communicate Sandia’s ES&H program goals and progress achieving these goals to the Laboratory Leadership Team (LLT), the board of directors, and, as appropriate, other DOE facilities.
• Approve the Corporate ES&H Policy Statement Requirement, CPSR400.1

Note: For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities. For additional management surveillances responsibilities refer to GN470034, Performing and Documenting Management Surveillances.

Supporting Strategic Objectives

SMUs

Support corporate strategic objectives and are linked to work roles, strategic contracting, and performance expectations through line-of-sight.

Documenting Roles

People who have management responsibilities or those assigned to a specific project

• All participants in a work activity are responsible as Members of the Workforce.
• Define ES&H-related roles, responsibilities, accountabilities and authorities when documents such as project plans, procedures, or work assignment sheets for an organization are developed and executed. If alternative arrangements from the generic roles, responsibilities, accountabilities and authorities presented herein are needed (e.g., NWSMU project directors), they must be formally documented and communicated to all affected personnel and project interfaces.

Note:  For a detailed description of how the SMUs fit into Sandia’s matrix structure, see Integrated Safety Management System (ISMS) Description, Section 2.2, “Flowdown of ISMS.”

Handling Overlapping Responsibilities

Project Managers, Department Managers, and Space Owners

When responsibilities overlap, formally:

• Establish lines of communication and authority between project roles.
• Ensure that overlapping roles and responsibilities are clarified and communicated.
• Document changes to project design basis, safety basis, project roles and responsibilities, etc.

Managing ES&H Responsibilities

SMU Managers

• Ensure that the program managers are fulfilling their ES&H responsibilities
• Establish management processes to ensure that all proposals, work statements, and business plans account for ES&H requirements, and that sufficient resources are budgeted to meet these requirements.

Note: 

• For additional responsibilities on self-assessment refer to ESH100.4.FI.1, Perform ES&H Line Self-Assessment Activities.
• For additional management surveillances responsibilities refer to GN470034, Performing and Documenting Management Surveillances.