Ensure that Members of the Workforce:

• Report vehicle damage of $1,000 or more to:
  • The Traffic Safety contact in the Safety Engineering Program.
  • DOE, if it meets the occurrence reporting criteria (see ESH100.4.RPT.3, Report Occurrences)
• Determine whether an accident is a reportable occurrence, investigate the accident, and identify causes and corrective actions.
• Notify the California Department of Motor Vehicles (DMV) when any of the following results from a vehicle accident:
  • Vehicle damage exceeds $750.
  • Injury, regardless of severity.
  • Death.

• Inform responsible managers of any accidents that have resulted in personal injury or damage to a vehicle that was approved for use and was in use during the conduct of Sandia business.
• Report the accident within 10 days to the California DMV at SNL/CA, whether or not you caused the accident, and even if the accident occurred on private property. Note: See the CA Driver Handbook, "Reporting the Accident to DMV," for additional information.
• Follow the instructions in Table 1.

1. Notify the local police.
2. Complete the steps in C below.

1. Notify the Security Desk Lieutenant at 844-3155.
2. Notify the facility manager/designee for possible occurrence reporting.
3. Notify the Traffic Safety contact in the Safety Engineering Program. Complete the steps in C below.

1. Report the accident to the GSA Accident Management Center (GSA-ACC) at 1-866-400-0411 within 24 hours of accident.
2. Notify the Pension Fund & Savings Plan contact of a claim or reportable event, including damage to non-Sandia owned property by a government owned vehicle, rental vehicle or other device. See the Sandia Travel Site or call the Travel Help Line at (505) 844-8000 for specific information on insurance coverage limitations related to rental cars. Also, see FIN100.1.TNT.5, Travel on Business.
3. Report the accident to the Sandia Fleet Management at (505) 284-2543 within 1 workday of the accident.
4. Complete GSA Standard Form 91, Motor Vehicle Accident Report, (located in the glove box of each vehicle). Complete the form within 5 working days and fax it to GSA-AMC at 1-816-823-3634. Submit the original copy to the Traffic Safety contact in the Safety Engineering Program.
5. Arrange for a vehicle damage estimate(s).For damages less than $2,500, at least one estimate is required. For damages greater than $2,500, at least three estimates are required. Contact the GSA AMC for locations of estimate providers.
6. Fax a copy of the police report to the GSA-AMC at 1-816-823-3634 for offsite accidents only.
7. Report to a Sandia health services facility prior to returning to work to initiate an SF 2050-P if you are a Sandia employee who was injured in an accident while on official travel. Failure to do so may jeopardize worker compensation benefits.
8. Retain copies of any documents created during the initial and subsequent investigations.
9. Notify the Department of Transportation (DOT) at 1-800-424-8802 immediately, and complete DOT Form F5800.1, Hazardous Material Incident Reporting, if the accident involved vehicles transporting hazardous material.

1. Notify the local police.
2. Complete the steps in C below.

1. Notify the Security Desk Lieutenant at 844-3155.
2. Notify the facility manager/designee for possible occurrence reporting.
3. Notify the Traffic Safety contact in the Safety Engineering Program.
4. Complete the steps in C below.

1. Report the accident to the Sandia Fleet Management at (505) 284-2543 within 1 workday of the accident.
2. Notify the Pension Fund & Savings Plan contact of a claim or reportable event, including damage to non-Sandia owned property by a government owned vehicle, rental vehicle or other device. See the Sandia Travel Site or call the Travel Help Line at (505) 844-8000 for specific information on insurance coverage limitations related to rental cars.  Also, see FIN100.1.TNT.5, Travel on Business.
3. Complete GSA Standard Form 91, Motor Vehicle Accident Report (located in the glove box of each vehicle). Form 91 shall be completed and faxed to Fleet Management at 284-4329 within 1 workday of the accident. Submit the original to the  Traffic Safety contact in the Safety Engineering Program.
4. Retain copies of any documents created during the initial and subsequent investigations.

1. Notify local police.
2. Complete the steps in C below.

1. Notify the Security Desk Lieutenant at 844-3155.
2. Complete the steps in C below.

1. Notify the rental company and complete any accident forms required by that company. The forms are usually located in the vehicle glove box.
2. Notify US Bank (corporate VISA card company) at 1-800-VISA-911 within 20 days of the date of the accident for any car that was rented from a company other than Avis.
3. Notify the Pension Fund & Savings Plan contact of a claim or reportable event, including damage to non-Sandia owned property by a government owned vehicle, rental vehicle or other device. See the Sandia Travel Site or call the Travel Help Line at (505) 844-8000 for specific information on insurance coverage limitations related to rental cars.  Also, see FIN100.1.TNT.5, Travel on Business. Note: If the driver abuses the rental vehicle, drives recklessly, or drives under the influence of alcohol or drugs, the driver is liable for the full amount of any loss or damage.

4. Notify the proper Sandia contact.
   • SNL/NM: the Traffic Safety contact in the Safety Engineering Program.
   • SNL/CA: Herman Armijo.
   • TTR: the site ES&H Coordinator.
   • KTF: the resident Range Manager.

5. Retain copies of the police report, rental agreement, accident report, and insurance documentation for the vehicle rental agency.
6. Report to a Sandia health services facility prior to returning to work to initiate an SF 2050-P, Report of Occupational Injury/Illness, if you are a Sandia employee who was injured in an accident while on official travel. Failure to do so may jeopardize worker compensation benefits.

1. Notify:
   • The Security Desk Lieutenant at 844-3155.
   • Your immediate manager.
   • At SNL/NM, the Traffic Safety contact.
   • At TTR, the site ES&H Coordinator.
   • At SNL/CA, the Traffic Safety contact.
2. Notify (at SNL/CA only) the Traffic Safety contact. Also notify the California Department of Motor Vehicles (DMV) if:
   • Vehicle damage exceeds $750.
   • Anyone was injured (regardless of severity).
   • A death occurred.

3. Contact the Albuquerque Police Department if the accident occurred in Albuquerque, NM.
4. Report to the California DMV (at SNL/CA) within 10 days, whether or not you caused the accident and even if the accident occurred on private property. Note: See the CA Driver Handbook, "Reporting the Accident to DMV," for additional information.

1. Report vehicle accidents to the Federal Motor Carrier Safety Regulations (FMCSR) Administrator. A copy of GSA Standard Form 91, Motor Vehicle Accident Report, is sufficient.
2. Report to a Sandia health services facility prior to returning to work to initiate an SF 2050-P, Report of Occupational Injury/Illness, if you are a Sandia employee who was injured in an accident while on official travel. Failure to do so may jeopardize worker compensation benefits.
3. Avail yourself for testing for alcohol or controlled substances within 8 hours and 32 hours, respectively, following an occurrence involving a commercial motor vehicle operating on a public road for business purposes, or as soon as practical. A post-accident test is required to be conducted, if a citation was issued to the CMV driver and the accident involved one or more of the following:
   • Human fatality.
   • Bodily injury with immediate medical treatment away from the scene.
   • Disabling damage to any motor vehicle or to any motor vehicle requiring tow away.

• Investigate events resulting in damage other than from fire, and consult the Traffic Safety contact.
• Notify Fleet Services at (505) 284-2543 within 1 workday of the accident, if the damage involves Sandia-owned motorized equipment (e.g., cranes, construction equipment, and powered carts). At SNL/CA, notify the Incident Investigation Team at (925) 294-3724. Note: The Fleet Equipment Coordinator will help make arrangements for repairs.

Administrative

Modified

• Replaced Willie Johns with David Sepulveda as subject matter expert.
• Replaced SAPLE link for subject matter expert with direct e-mail link for improved usability.

Administrative

Modified

• Repaired the link to ESH100.4.RPT.3 in Requirements & Instructions.
• Updated the links in Table 1 to Traffic Safety contact.

Administrative

Modified

• Changed the notification contact from SNL Security Contact to Security Desk Lieutenant in Table 1 where applicable.
• Change the following notification in Table 1 from "Notify the Pension Fund & Savings Plan contact if the Sandia driver was at fault. See the Sandia Travel Site or call the Travel Help Line at (505) 845-YESS (9377) for specific information on insurance coverage limitations" to "Notify the Pension Fund & Savings Plan contact of a claim or reportable event, including damage to non-Sandia owned property by a government owned vehicle, rental vehicle or other device. See the Sandia Travel Site or call the Travel Help Line at (505) 844-8000 for specific information on insurance coverage limitations related to rental cars."
• Update the link to 49 CFR382.303 under Additional Drivers.

Added

Added a related process to Related Processes and Procedures.

Deleted

• Removed a prime contract driver from Additional Drivers that was already located in Prime Contract Drivers.
• Deleted a blank line in Applicability, Exceptions, and Consequences.

Administrative

Modified

• Corrected the link to ESH100.4.RPT.3. (Requirements & Instructions)
• Corrected dictionary links to "onsite" and "facility manager/designee." (Requirements & Instructions)
• Corrected the title to FIN100.1.TNT.5. (Requirements & Instructions and Related Processes & Procedures)
• Changed the link to "GSA Standard Form 91. (Records Retention)
• Changed the link to the SME Willie Johns. (Contacts)
• Changed the link to "California Department of Motor Vehicles." (Forms, Links & Tools)
• Changed the link to "49 CFR 382.303. (Drivers)

Administrative

Modified

• Fixed punctuation in "Reporting Vehicle Accidents" activity table for Managers. (Requirements & Instructions)
• Corrected link to "GSA Standard Form 91" in Table 1, Commercial Motor Vehicle (Requirements & Instructions)
• Updated SAPLE link to subject matter expert for system consistency.
• Un-merged cells in Requirements & Instructions for display purposes.
• Updated all dictionary terms to contain term identification numbers for system consistency.

Administrative

Modified

• Corrected the links for GSA Standard Form 91.

Reason for changes

• GSA updated its webpage on 7/20/2010 and we lost our direct link to the SF91 report (again).

Administrative

Modified

• Corrected the links for Traffic Safety contact throughout the section Requirements and Instructions.
• Corrected the links for SNL Security  throughout the section Requirements and Instructions.
• Corrected the links for GSA Standard Form 91 throughout this procedure.
• Corrected the link for Network of Employers for Traffic Safety in the section Forms, Links and Tools, at Websites.

Deleted

• In the section Requirements and Instructions, in Table 1, Report Vehicle Accident Steps, at GSA vehicle, Onsite, deleted "and the damage is likely to exceed the limits of the rental car policy coverage".

Reason for change

This change is a correction.

Deleted

• In the section Requirements and Instructions, in Table 1, Report Vehicle Accident Steps, at GSA vehicle, Onsite or Offsite, deleted the following:

"Fax the following information about other persons involved in the accident (for each individual), as applicable, to the GSA-AMC at 1-816-823-3634:

• • • Name.
    • Address.
    • Phone number.
    • Name of insurance company and policy number.
    • Vehicle license plate number."

Reason for change

The action is unnecessary.

Administrative

Modified

• Corrected the dictionary links for vehicles, onsite, offsite, occurrence, and commercial motor vehicle, as well as links for procedures and processes.

Administrative

Modified

Updated links to GSA Standard Form 91 throughout document.

Reason for changes

The reason for the changes is to allow an individual to save an electronic copy of the document in addition to printing the document.

Administrative

Modified

Updated links to GSA Standard Form 91 throughout document.