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Policy Area

ESH-Environment Safety & Health

Procedure Number

ESH100.4.RPT.4

Procedure Title

Report Environmental Releases

Procedure Manager

COOPER, TERRY W.

Status

Active

Subject Matter Expert

  • Craig J. Wood
  • Robert C. Holland—CA Contact

 

Applicability, Exceptions, and Consequences

This corporate procedure applies to all Sandia National Laboratories (SNL) organizations, all management elements, all SNL sites, and all Members of the Workforce.

Exceptions to, or deviations from this procedure must be approved through the Executive Policy Sponsor or Policy Area Manager, if delegated. Click here to view Contacts for Corporate Policies, Processes, and Procedures.  See CG100.1.7, Request an Exception to a Policy, Process, or Procedure, for directions on how to obtain an exception to this procedure.

Granting or permitting exceptions or violations of policy, process, or procedure without authority, regardless of position or title, may be cause for disciplinary action up to and including termination of employment. Violating a policy, process, or procedure may be cause for disciplinary action up to and including termination of employment.

IMPORTANT NOTICE: A printed copy of this document may not be the document currently in effect. The official version is located on the Sandia National Laboratories Sandia Restricted Network (SRN).

Procedure Overview

This procedure describes the process for reporting environmental releases.

Procedure Requirements

Planned Releases

Activity

Responsible Individual

Required Action
Plan for Releases Managers of operations that involve a planned release of any process-related solid, liquid, or gas into the environment or sewer system
  • Obtain appropriate National Environmental Policy Act (NEPA) approvals (see ESH100.1.EP.2, Implement NEPA, Cultural Resources, and Historic Properties Requirements).
  • Obtain required permits per NEPA process.
  • Notify the applicable hotline (see ESH100.3.1, Prepare for and Manage Emergencies) before the planned release will occur.
  • Have the Interdisciplinary Team (IDT) review new operations involving releases into the environment or sewer system at SNL/CA.

 

Unplanned Releases

Activity

Responsible Individual

Required Action
Handle Unplanned Releases Members of the Workforce
  • Immediately report, as per ESH100.3.1, Prepare for and Manage Emergencies, any unplanned release, regardless of amount or location, of any radioactive material or regulated solid, liquid, or gas to the applicable emergency or non-emergency hotlines listed in the Table 1, Emergency and Non-Emergency Phone Numbers.
  • See ESH100.3.1, Prepare for and Manage Emergencies, and ESH100.2.ENV.4, Manage Oil and Fuel Storage, for further information. See the Chemical/Radioactive Release Information Sheet [SF 2001-CRR [Word file/Acrobat file] for information that will be requested when making the report.
  • Notify your division ES&H team immediately and provide the time, date, quantity, etc.
Report Deviations from Normal Operating Conditions Managers of permitted processes (such as, air discharges or wastewater discharges)
  • Report, as per ESH100.3.1, Prepare for and Manage Emergencies, any significant deviation from normal operating conditions to the applicable emergency or non-emergency hotlines listed in the tables below. Examples of deviations include:
    • Equipment breakdown that causes excess emissions.
    • Changes in character or amounts of discharges from processes.
    • Interruption of a process to address a situation or release.
    • Activation of Site Emergency Response Teams or emergency procedures.
    • Unscheduled maintenance that must be reported in advance.
  • Notify your division ES&H team immediately and provide the time, date, quantity, etc.
Report Deviations from Normal Operating Conditions Managers Direct personnel to preserve, to the extent feasible, and document evidence of accidents involving unplanned releases. 

 

Table 1.  Emergency and Non-Emergency Phone Numbers

Emergency Phone Numbers

Location

Phone
SNL/NM (within KAFB) 911 or 844-0911 (cellular)
SNL/CA 911 or 294-2222 (cellular)
TTR 911
KTF 335-5611 or 0 (emergency)
9-335-4333 (fire)
9-335-4523 (bomb threat)
Other Check with host site.  Dialing 911 may not be appropriate.

Non-Emergency Phone Numbers

Location

Phone
SNL/NM (within KAFB) 311 or 844-6515 or 844-0311 (cellular)
SNL/CA 294-3724
TTR 295-8285
KTF 335-5611 or 0
Other Check with host site.

Implementing Tools

Form

  • SF 2001-CRR, Chemical/Radioactive Release Information Sheet (Word file/Acrobat file).

Requirement Drivers (Prime Contract Baseline Directives)

DOE M 231.1-1A Chg 2 DOE M 231.1-2

Additional Drivers

  • DOE O 450.1, Chg 1, Environmental Protection Program.
  • 20.6.2 NMAC, Ground and Surface Water Protection.
  • 20.6.4 NMAC, Standards for Interstate and Intrastate Streams.
  • 20.11.90 NMAC, Administration, Enforcement, Inspection.
  • 40 CFR 112, Oil Pollution Prevention.
  • 40 CFR 122, EPA Administered Program: The National Pollutant Discharge Elimination System.
  • 40 CFR 302, Designation, Reportable Quantities, and Notification.
  • 40 CFR 355, Emergency Planning and Notification.
  • 40 CFR 370, Hazardous Chemical Reporting: Community Right-to-Know.
  • 40 CFR 372, Toxic Chemical Release Reporting: Community Right-to-Know.
  • California State Water Resources Control Board, Order No. 2006-0003-DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.

 

Related Processes and Procedures

Processes

Procedures

Change Summary

Date Summary
12/09/2010

Administrative

Modified

  • Changed links to the CFR documents. (Drivers)
  • Changed reference and link to the California Code of Regulations document. (Drivers)
  • Updated SAPLE link to subject matter expert for system consistency.
  • Updated all dictionary terms to contain term identification numbers for system consistency.
04/29/2010

Administrative

Modified

Corrected link to definition of "NEPA."
04/20/2010

Administrative

Modified

Corrected link to definition of "NEPA."