ESH100.4.RPT.1

Policy Area

ESH-Environment Safety & Health

Procedure Number

ESH100.4.RPT.1

Procedure Title

Report ES&H Concerns and Suggestions for Improvement

Procedure Manager

BENDURE, ALBERT O.

Status

Active

Subject Matter Expert

Robert S. Goetsch (Bob)

Applicability, Exceptions, and Consequences

This corporate procedure applies to all Members of the Workforce who have ES&H concerns to report, wish to provide suggestions for improvement, and want their concerns addressed without fear of adverse consequences.

Exceptions to, or deviations from this procedure must be approved through the Executive Policy Sponsor or Policy Area Manager, if delegated. Click here to view Contacts for Corporate Policies, Processes, and Procedures. See CG100.1.7, Request an Exception to a Policy, Process, or Procedure, for directions on how to obtain an exception to this procedure.

Granting or permitting exceptions or violations of policy, process, or procedure without authority, regardless of position or title, may be cause for disciplinary action up to and including termination of employment. Violating a policy, process, or procedure may be cause for disciplinary action up to and including termination of employment.

IMPORTANT NOTICE: A printed copy of this document may not be the document currently in effect. The official version is located on the Sandia National Laboratories Sandia Restricted Network (SRN).

Procedure Overview

This procedure describes the requirements for implementing worker protection for any DOE contractor employee reporting an ES&H concern.

Procedure Requirements

Activity	Responsible Individual	Required Action
Create Environment for Reporting	Managers	Ensure that: Individuals are advised that they have the right and responsibility to raise ES&H concerns or make suggestions for ES&H improvements without fear of adverse consequences. Leaders can address all individuals’ concerns.
Post DOE Worker Protection Posters	Senior Managers	Ensure that the appropriate DOE worker protection poster for information and reporting processes (i.e., “Worker Protection for DOE Contractor Employees") is conspicuously posted along major personnel traffic routes in common use areas of buildings. Note: Senior managers may enlist assistance from building ES&H coordinators, ES&H coordinators, and building managers. When there is no senior manager or line manager, coordination is necessary between facilities and the affected organizations to assign a building ES&H coordinator or ES&H coordinator to perform the function.
Respond to Threats or Penalties	Managers	Do not discharge, demote, coerce, threaten, penalize, discriminate against, or reduce the pay of any individual for reporting a concern.
Assist When Necessary	Members of the Workforce	Ensure that Members of the Workforce: Assist DOE in resolution of employee concerns in a manner that protects the health and safety of both employees and the public and ensure effective and efficient operation of the DOE-related activities under their jurisdiction. Cooperate with assessments used to verify action to minimize, correct, or prevent recurrences of a situation that precipitated a valid concern.

Implementing Tools

Guidance

Submitting an ES&H Concern

Forms

DOE F 5480.4, DOE Contractor Employee Occupational Safety or Health Complaint Form (Word file/Acrobat file).
SF 2001-QC, Reporting SNL ES&H Concerns and Suggestions for Improvement Form (Word file/Acrobat file).

Postings/Posters

Required Building Postings, grouped by requirements, regulatory, and other.

Requirement Drivers (Prime Contract Baseline Directives)

DOE O 442.1A

Additional Drivers

10 CFR 708, DOE Contractor Employee Protection Program.
10 CFR 851, Worker Safety and Health Program.
Lockheed Martin, Code of Ethics and Business Conduct.
MTC Labor Agreement.
OPEIU Labor Agreement.
SPA Labor Agreement.

Related Processes and Procedures

Process

ESH100.4, Feedback and Improve.

Procedures

ESH100.4.RPT.3, Report Occurrences.
ESH100.4.RPT.4, Report Environmental Releases.
ESH100.4.RPT.5, Report Vehicle Accidents and Property Damage.

Change Summary

Date	Summary
05/005/2011	*Administrative* Modified Replaced Karen Armstrong with Bob Goestch as subject matter expert.
12/09/2010	*Administrative* Modified Revised links for 10 CFR 708 and 10 CFR 851.
6/17/2010	*Administrative* Modified Updated hyperlink to SME.
05/07/2010	*Administrative* Modified Information—from This corporate procedure applies to all Members of the Workforce who have ES&H concerns to report, wish to provide suggestions for improvement, and want their concerns addressed without fear of adverse consequences. to Individuals are advised that they have the right and responsibility to raise ES&H concerns or make suggestions for ES&H improvements without fear of adverse consequences. in Create Environment for Reporting. Updated the information to Submitting an ES&H Concern in Forms, Links & Tools. Added Added instructions in Assist When Necessary. Reason for changes The reason for the changes is to more completely reflect the requirements as listed Attachment 1 (Contractor Requirements Document) of DOE O 442.1A, Department of Energy Employee Concerns Program.
4/12/2010	*Administrative* Modified Updated the link to "Submitting an ES&H Concern" under "Forms, Links & Tools."
3/26/2010	Administrative Added Added Postings/Posters heading and Required Building Postings link in Forms, Links & Tools.
11/13/2009	Administrative Modified Updated link to guidance document “Submitting an ES&H Concern."