Ensure that Members of the Workforce complete the training identified in ESH100.3.1 prior to performing the indicated work activity or fulfilling the indicated role.

Note: See Sandia corporate procedure HR100.2.1, Identify and Complete Sandia Required Training for all Members of the Workforce.

• Call the appropriate phone number in Table 1, Emergency Phone Numbers, (as soon as it is safe to do so) when:
  • An emergency condition is observed or experienced (see Table 2, What To Do During an Emergency, for links to instructions for specific emergencies).
  • You are unsure whether you have an emergency or not.
• Call the appropriate phone number in Table 3, Non-Emergency Phone Numbers, when observing or experiencing an unusual condition that does not appear to constitute an emergency.

Note: For examples of emergencies and a non-emergency, see Table 4, Examples of Emergencies.

Location

Phone

SNL/NM (within KAFB)

SNL/CA

TTR

KTF

Pantex

WIPP

Carlsbad

Other

Type of Emergency

Reference for Instructions

Table 8, Hazardous Material Release, Emergency

Table 9, Hazardous Material Release, Non-Emergency

Location

Phone

Type of Situation

Example(s)

• Natural gas odor in a building.
• Large liquid spill on the ground or near a drain.
• Someone who is unconsciousness or having difficulty breathing.
• Situations exceeding capabilities of personnel and/or resources which could impact life safety, health, and the environment.

• A tripping hazard.

Ensure that:

• Applicable emergency management responsibilities and actions that are to be performed upon receiving notification of a change in a security condition (SECON) level are implemented. Note: Responsibilities and actions are described in either the SNL/NM DOE Security Conditions (SECON) Implementation Plan, or in your own organization-specific SECON implementation plan, as applicable.
• Members of the Workforce are apprised of hazards in their work areas.
• Emergency plans are developed and communicated to Members of the Workforce (see Table 5, Emergency Plan Comparison, and Figure 1, Emergency Action Plan or Emergency Response Plan Decision Process, to determine what type of plan is needed).
• Members of the Workforce are informed of:
  • Who to call in an emergency.
  • The location of emergency exits and assembly areas.
  • Emergency warning signals and conditions indicating an emergency.
• Actions needed to accommodate special needs of Members of the Workforce and visitors are identified, planned, and implemented during an emergency.
• Actions needed to preserve and document the scene of an accident are established. (For additional information, see ESH100.4.RPT.3, Report Occurrences).

Note: SF-2001-MEC, Manager’s Emergency Planning Checklist (Word File/Acrobat File), is a tool to assist managers in emergency planning.

Ensure that emergency preparedness documents and management-relevant TWDs are:

• Written and approved in accordance with ESH100.2.GEN.3, Develop and Use Technical Work Documents, as appropriate.
• Updated when changes in processes/operations that increase or decrease the potential for unplanned releases of hazardous materials beyond the workplace occur.

Ensure that for each facility, operation, or activity that involves using, storing, or transporting hazardous materials (radioactive, chemical, or hazardous biological agents and toxins) in quantities that exceed Emergency Management screening thresholds (i.e., in quantities that, if released, could produce a hazardous material operational emergency) Note: Contact Emergency Management Consequence Assessment personnel for assistance in making the above determination.

• An evaluation is performed by Emergency Management Consequence Assessment personnel to determine the need for an Emergency Planning Hazards Assessment (EPHA).
• An EPHA is prepared if required.
• Emergency Management Consequence Assessment personnel are notified prior to changes that could affect either the potential for, or the consequences of, a hazardous material release, such as:
  • Introducing new hazardous materials.
  • Increasing hazardous material inventories above current planning inventories.
  • Decreasing hazardous material inventories below current planning inventories.
  • Changing the location of hazardous materials.
  • Changing processes or operations that increase or decrease the potential for unplanned releases of hazardous materials.

Ensure that any building or facility in which they are responsible for ten (10) or more Members of the Workforce has:

• A building evacuation team or building emergency team. Notes:
  •  Managers are responsible for choosing evacuation/emergency team leaders. 
  • See Table 5, Emergency Plan Comparison, for activities at SNL/NM. At SNL/CA, see Procedure 210, Emergency Plan Implementing Procedure.
• Building-specific evacuation or emergency team procedures and rosters.

Note: Members of the Workforce should follow these procedures for buildings that have fewer than ten (10) occupants, as a good business practice. Buildings at KTF and TTR that have fewer than ten (10) occupants should follow their site-specific evacuation and emergency procedures.

Emergency Plan Type

When to Use

Contents of Plan

When all of the following conditions are true:

• The manager in any facility or building is responsible for ten (10) or more Members of the Workforce within the facility or building.
• The Members of the Workforce are not involved in hazardous operations or emergency response.

• Procedures for reporting a fire or other emergency.
• Procedures for emergency evacuation, including type of evacuation and exit route assignments.
• Procedures for Shelter-In-Place: 
• • If outside, go to the nearest building and stay indoors until given further instructions.
  • Close doors and windows.
  • Stay away from windows.
  • Seal off air vents and doorways (if directed to do so).
• Procedures to be followed by Members of the Workforce who remain to operate critical plant operations before they evacuate.
• Procedures to account for all Members of the Workforce after evacuation, as appropriate.
  Note: Accountability is determined by the sweeps conducted by the Building Evacuation or Emergency Teams, as outlined in the Building Evacuation or Emergency Team Responsibilities table, unless otherwise specified.
• Procedures to be followed by Members of the Workforce performing rescue or medical duties.
• A current list of Members of the Workforce who may be contacted for additional information about the plan or clarification of their duties under the plan.

When all of the following conditions are true:

• The manager will evacuate Members of the Workforce from the danger area when an emergency occurs.
• The manager permits any trained Member(s) of the Workforce, for whom the manager is responsible, to assist emergency response personnel.
• Any Member(s) of the Workforce who will assist emergency response personnel will be integrated into the Incident Command System during the emergency and will fall under the direction of the Incident Commander (IC) The Member(s) of the Workforce will continue to assist until released by the IC.

• The Emergency Response Plan includes all of the contents listed in the Emergency Action Plan above as well as the following 29 CFR 1910.120 requirements:
  • Pre-emergency planning.
  • Roles for Members of the Workforce and lines of organizational authority.
  • Training requirements.
  • Lines of communication.
  • Emergency recognition and prevention.
  • Safe distances and assembly areas.
  • Site security and control.
  • Evacuation routes and procedures.
  • Decontamination procedures that are not covered by the site safety and health plan.
  • Emergency medical treatment and first aid.
  • Emergency alerting and response procedures.
  • A plan for critique of response and follow-up.
  • Appropriate personal protective equipment (PPE) and emergency equipment.
  • Facility- or building-specific information that is consistent with the appropriate SNL site emergency plan and exists for the space in which their Members of the Workforce perform their daily activities.
  • Information that has been written, reviewed, and approved in accordance with ESH100.2.GEN.3, Develop and Use Technical Work Documents.
  • Required training, as applicable, to ensure that building evacuation or emergency team members receive the appropriate training (i.e., Sandia Protective Action Notification training at SNL/NM that is provided by Emergency Management).

Note: At SNL/CA, guidance for building emergency activities can be found in Procedure 210, Emergency Plan Implementing Procedure,and in building-specific emergency plans. Contact the SNL/CA site emergency management staff for more information.

Note: If the manager is responsible for fewer than ten (10) Members of the Workforce, Tables 6 through 16 may serve in lieu of an emergency action plan provided the manager ensures that the following steps are included in the emergency action plan:

• The plan is communicated to employees (i.e., via Annual Safety Briefings).
• The communication is documented.
• The elements of an emergency action plan listed in “What an Emergency Action Plan Should Contain” are included in the briefing.

• Follow the facility-specific emergency action or emergency response plan and keep up to date on:
  • Who to call for help.
  • The location of emergency exits, areas of refuge, and assembly areas.
  • Emergency warning signals and conditions indicating an emergency.
  • Actions to take during an emergency (see Tables 6 through 16 ).
• Obey the instructions of emergency response personnel.
• Assist the Emergency Operations Center, as appropriate, when contacted by an Incident Commander or Emergency Planner in:
  • Updating and maintaining building profiles (consult the evacuation team contact or the Emergency Operations Center for additional information).
  • Planning and conducting emergency drill and exercise events that could impact organization personnel or facilities.

Note: Members of the Workforce should also review the requirements in  Tables 6 through 16 before an emergency arises to ensure a quick, calm, and appropriate response during an emergency.

Follow:

• Common actions under Table 6, During Any Emergency or if Instructed to Evacuate.
• Actions, as appropriate, for the specific type of emergency listed below:
  • Table 7, Fire.
  • Table 8, Hazardous Material Release, Emergency.
  • Table 9, Hazardous Material Release, Non-Emergency.
  • Table 10, Bomb Threat.
  • Table 11, Confined Space (Injury or Other Emergency).
  • Table 12, Medical Emergencies.
  • Table 13, Natural Phenomena Emergencies.
  • Table 14, Power Outages/Elevators.
  • Table 15, Suspicious and Unattended Items.
  • Table 16, Workplace Violence.

Step

Action

1

Alert others and pull the nearest fire alarm, except in the case of a bomb threat (Table 10), earthquake (unless there is an actual fire), or if instructed not to do so.

Note:  Always take alarms seriously; never assume any alarm is false.

2

If the situation warrants, and it is:

• Feasible and safe to do so:
  • Shut down operations involving hazardous material or electrical equipment.
  • Secure classified matter or take it with you.
  • Take ACREM or Top Secret matter with you and report to the Building Emergency Team Leader (BETL). Note: This applies to personnel at SNL/CA only.
  • Take your keys and personal items.
• Not feasible and safe, or if time does not permit you to do so:
  • Leave operations on.
  • Leave classified matter behind (see Step 6, for further instructions).

Note: The health and safety of personnel take precedence over the need to shut down equipment or secure classified matter.

3

Leave the building/danger area via the nearest safe exit/route.

Note: Persons who are unable to use stairs should take refuge within the nearest enclosed stairway or designated area of refuge and wait for assistance by emergency response personnel. Do not attempt to evacuate persons who have taken refuge within an enclosed stairway.

4

5

6

Report immediately to a security officer or the Incident Commander or the building evacuation or emergency team leader if you:

• Have information regarding the cause of the emergency.
• Were not able to terminate hazardous operations before evacuating.
• Are a member of the building evacuation or emergency team.
• Are a member of another response team and provide specialized help (e.g., first aid).
• Have knowledge of anyone in the building in need of evacuation assistance.
• Are carrying classified matter.
• Left classified matter unattended or left a vault-type room (VTR) unsecured.

7

Do not re-enter the building until authorized to do so by emergency response personnel.

Note:  If you left classified matter unattended, you will be allowed to reenter the area before the other building occupants. Be sure to inspect unsecured classified matter as soon as building re-entry is allowed.

Step

Action

1

2

If the fire is small and incipient, you may try to extinguish it with the proper type of fire extinguisher. Do not use more than one fire extinguisher. Remember that smoke from fires is toxic and causes most fire deaths. 

Note: Do not jeopardize your personal safety.

3

If you cannot extinguish a fire, evacuate the area.

Notes: 

• Remember to test all doors before opening. Do not open a hot door.
• Notify fire protection if you have discharged a fire extinguisher.

Step

Action

1

2

3

4

Step

Action

1

2

3

Step

Action

1

Ask the person making the threat:

• Where is the bomb located?
• When will it go off?
• What does the bomb look like?
• What type of explosive?

2

Note the following:

• Was the person male or female, adult or juvenile?
• What exactly did the person say?
• Was the person's speech slow, excited, distinctive, slurred, fast, accented, or stuttered?
• Was there background noise such as music, horns, traffic, crowds, machinery, trains, airplanes, vehicles, animals?

3

4

Step

Action

1

2

Step

Action

1

2

3

Step

Action

1

In the event of:

• Severe weather (e.g., lightning, high winds), remain indoors and advise others to remain indoors. If outdoors, seek shelter and advise others to seek shelter. Move to the basement if applicable.
• An earthquake, Take cover under sturdy furniture (e.g., a desk or work table). After the shaking stops, evacuate the buildings. If outdoors, move to an open area away from buildings, utility wires, and trees.

2

3

Step

Action

1

2

3

4

Action

Call 911 or the site emergency phone number (Table 1) if: You receive a suspicious package (e.g., unknown or missing return address). You notice an unattended package (e.g., backpack, briefcase, lunch box, or unknown item) with visible wires, powders, or grease-like stains.

Note:

• Do not pick up or attempt to move the item.
• Move to a safe distance.
• Warn people in proximity.

If possible, isolate/control access to the immediate area.

Step

Action

1

2

Evacuation Personnel

Responsibilities

• Assist building evacuation teams with development of building-specific evacuation procedures.
• Assist the evacuation team captain in "right-sizing" the building evacuation team.
• Determine assembly areas, if requested.
• Conduct validation drills.
• Provide "train-the-trainer" classes.
• Provide identifier badges.
• Review and approve building-specific evacuation team procedures, if requested.

• Ensure building-specific evacuation plans are developed and communicated to the evacuation team for implementation and to the building residents for proper response.
• Ensure evacuation plans are implemented if an evacuation team member is not available. This includes ensuring an appropriate number of alternates are designated during planned absences.
• Maintain and update the evacuation team member list.
• Notify the Span and Evacuations Plans point of contact when there is a change in the alphanumeric pager list.
• Ensure the evacuation team is easily identified.
• Ensure the Evacuation Team possesses adequate number of alphanumeric pagers.

• Attend Sandia Protective Action Notification (SPAN) training (see ESH100.3.1 ). Note: For additional information, see the Emergency Management SPAN section on the ES&H and Emergency Management Center web page.
• Understand and implement evacuation team procedures.
• Assist special needs personnel.
• Notify building occupants and personnel within close proximity of protective actions (e.g., evacuate, shelter-in-place).
• Notify the evacuation team captain when unable to perform team duties (e.g., transferred).
• Ensure easy identification as an evacuation team member during an incident (e.g., cap, ID badge).
• Perform only functions for which qualified and when it is safe to do so.

Evacuation Personnel

Responsibilities

• Develops and maintains a building emergency plan in accordance with Emergency Plan Implementing Procedure 210.
• Attends required annual BETL training.
• Trains the Emergency Team.
• Maintains emergency equipment at a designated rally point.
• Participates in the weekly BET radio test.
• Implements the building emergency plan in accordance with Building Emergency Team Leader Checklist during a BET activation.

Objectively assess staff functions within department/organization to determine whether Members of the Workforce should be designated as Mission Critical. This assessment includes:

• an initial assessment, and
• an annual review/assessment to be completed in the November/December timeframe.

Note: Sandia’s responsibilities to the nation and the community will likely require that Sandia remain operational during times of global, national, and/or local crises and/or catastrophes. With respect to the full range of the Sandia corporate mission, all Members of the Workforce are considered essential; in addition, however, certain Members of the Workforce are designated “Mission Critical,” which connotes a higher level of need for the services of these individuals in order to execute Sandia essential functions. 

Note: Mission Critical Members of the Workforce will include those Members of the Workforce who are needed to staff operations that must be maintained 24 hours a day, seven days a week (e.g., satellite group, national security activities, worksite security, and emergency operations), along with individuals who will be needed to respond to a range of incident scenarios. Because Sandia is a national laboratory tasked with providing service in the national interest, which includes providing technical expertise in times of crisis, other areas of expertise may become Mission Critical. As an incident unfolds, an active analysis and matching of the “Mission Critical” designation must be made in order to respond effectively to the specifics of the incident and its duration, and to determine which individuals, even if categorized as Mission Critical, do not need to be engaged to respond to the incident.

Note: The Sandia Point of Contact (POC) for questions concerning Mission Critical designation, review, and management is: Warren Cox, Continuity of Operations Coordinator, (505) 284-2549, E-mail: wbcox@sandia.gov.

Identify at least one Member of the Workforce as a backup for each Mission Critical Member of the Workforce. Ideally, managers should identify two backups if warranted and if staffing levels permit.

Note: The designated backups should come from the pool of Mission Critical personnel, and managers should establish orders of succession of backups.

Discuss and review the responsibilities and risks of the designation with the Mission Critical designated individuals and their backups (including backup order of succession for multiple backups).

Officially designate the Mission Critical status of the selected individuals as follows:

1. Access the staff member’s SNL Directory information and click on the “Edit My Directory Data” button;
2. Go to the “Work Contact Info” tab and click on the “My Classification Data” button;
3. On the screen that follows, change the Mission Critical pull down to “Yes” and click on the appropriate Functional Category pull down, and;
4. Notify the Badge Office by E-mail that a change to Mission Critical status has occurred for the designated individual (upon receiving the notification, the Badge Office will generate a Mission Critical badge for the designated individual).

Note: Designator criteria is as follows:

• Only a Center Director or above (or delegate) can designate a person as Mission Critical.
• The person being designated as Mission Critical is required to be in the Director’s or delegate’s organizational hierarchy.

Note: Center Director or above can delegate another individual to assign Mission Critical Personnel as follows:

1. Access the Delegation of Authority application on the SRN.
2. Scroll down to PHN Manager and click on “Add New Delegate.”
3. Add appropriate name of delegate(s); select Start Date, End Date, and Type of delegation and click “Save” button.

• Meet with their managers to understand and clarify responsibilities—at a minimum, this is accomplished during the initial designation and then annually (i.e., the annual review/assessment in November/December).
• Complete annual, web-based continuity of operations (COOP) training.
• Be prepared to remain on site for up to 3 days (have a packed travel bag in office or vehicle to include clothes, toiletries, blanket/sleeping bag, and 3-day supply of medications).
• Wait for authorization from management to leave and/or gain access to the worksite after an incident has been officially declared, even as other Members of the Workforce may have been asked to leave the worksite.
  • Enter through the Sandia-manned CONTRACTOR gate on Eubank when KAFB has invoked limited access to the base.

Note: The Mission Critical status is in effect for one year after the initial designation. Managers must reassess this status annually (in the November/December timeframe).

Leave the worksite when instructed by management to do so during global, national, and/or local crises and/or catastrophic incidents.

• Remain off site and maintain communication with manager for instructions (can also monitor official Sandia communications for instructions [e.g., Sandia alert web site or Radio Sandia Kirtland at 1640 AM]).
• Do not rely on local news media for accurate, up-to-date information about Sandia's operations.

Note: When significant changes are made to work schedules or Sandia's operational status:

• All Members of the Workforce will receive voicemail bulletins.
• Updates will be made to:
  • The Sandia Alert line (845-6789).
  • The "Current News" section of the Heightened Security page on the SRN (http://www-irn.sandia.gov/alert/).
  • The Security Alert site on the SON (www.sandia.gov/alert).
  • Radio Sandia Kirtland at 1640 AM (this transmission can only be received within a short radius).
• Information may be issued by Executive Management.

When notified of a significant incident:

• Communicate and provide guidance to all Members of the Workforce.
• Reassess, as quickly as possible, their Mission Critical designations and identify and communicate any changes to affected Members of the Workforce and their management chain.

Ensure that the proposed designee is currently characterized as a member of one of the valid personnel categories, as listed in the note below:

Note: Sandia has determined that the Mission Critical designation will continue to be utilized, and, in addition, Sandia has developed a set of categories to which a subset of Mission Critical personnel will be assigned the status of “Emergency Response Official.” These categories strike a balance of designation between those individuals who would need to respond initially and immediately (who represent only a fraction of the Mission Critical personnel), from those individuals who are not initial responders but may be part of the response at a later time (as determined by the unfolding incident specifics and duration). The initial incident responders would determine the need and timing of the staff resources required from the larger Mission Critical pool of designates. These categories for “Emergency Response Official” are as follows:

• Issues Management Team (constitutes the Sandia Executive Safety Committee)
  • President and Laboratories Director
  • Deputy Laboratories Director
  • Vice Presidents
  • Chief Information Officer (CIO)
  • Director of Environment, Safety, and Health (ES&H)
• Center Directors for Infrastructure Operations and Protection Division
• Information Technologies Operations Manager and Network Operations Manager
• Security Protective Force members
• Selected Safeguards & Security Managers (selected by Center 4200)
• Emergency Response Organization members (selected by Emergency Management)
• Paramedics
• Continuity Operations (COOP),/Business Continuity/Disaster Recovery responders (selections by Emergency Management and the CIO organization)
• National Response Assets
  • Accident Response Group (ARG)
  • Joint Technical Operations Teams (JTOT)
  • Radiological Assistance Program (RAP)
  • Consequence Management (CM)
• Other selected Mission Critical staff responsible for critical infrastructure or restoring/maintaining mission critical functions that are designated as functions that must be continuous or reconstituted within 12 hours or less (as defined from results of an analysis of Sandia activities under requirements of Federal Continuity Directive #2, "Federal Executive Branch Mission Essential Function and Primary Mission Essential Function Identification and Submission Process.")
• Selected remote site personnel (determined through individual interview with highest level of on-site management at the SNL remote sites).

Note: If the Line Organization cannot make a determination as to whether a designee is justified to become an “Emergency Response Official,” or there is a dispute, SNL Emergency Management (Manager, Emergency Plans and Support) will make the determination.

Submit “Emergency Response Official” sponsoring information or requests badge reprint as needed.

Note: The “Emergency Response Official” category is denoted by a red stripe near the bottom of the HSPD-12 badge with the words “Emergency Response Official” in white letters.

EVAC101 SNL/NM) – For onsite evacuation teams within Kirtland Air Force Base (KAFB) boundaries.

EVAC102 SNL/NM) – For offsite evacuation teams and on-site evacuation teams outside of KAFB boundaries.

EVAC103 (Refresher training to be taken every three years or as recommended by evacuation team captain)

EMG153CA (Building Emergency Team Training)

Note: See HR100.2.1, Identify and Complete Sandia Required Training for all Members of the Workforce, for the corporate Sandia Required Training Policy.

Complete annual, web-based continuity of operations (COOP) training.

Administrative

Modified

• Linked "Emergency Management Consequence Assessment personnel" to the applicable web page. (Requirements & Instructions, Management Oversight, Oversee Emergency Planning Hazards Assessments)

• Replaced SAPLE links for subject matter experts with links directly to e-mail.

Administrative

Modified

Changed the link to "ES&H and Emergency Management Center." (Forms, Links & Tools)

Administrative

Added

• Added links to SNL/CA's Emergency Plan Implementing Procedure and Emergency Plan documents. (Forms, Links & Tools)
• Added link to NFPA 472. (Additional Drivers)

Modified

• Revised the link to "Incident Commander" point of contact. (Requirements & Instructions, Building Evacuation Team Responsibilities)
• Replaced "Emergency Operations" with ES&H and Emergency Management Center and revised the link. (Requirements & Instructions, Tables 17 and 18)
• Un-merged cells in Requirements & Instructions for display purposes.
• Updated SAPLE link to subject matter expert for system consistency.
• Updated all dictionary terms to contain term identification numbers for system consistency.

Administrative

Modified

• Corrected links to "Incident Commander Point of Contact" and "Fire Protection Contact" under "Building Evacuation or Emergency Team Responsibilities."
• Corrected link to "Fire Protection Contact" in Table 17.
• Removed link to "Procedure 210."
• Corrected link to table "Designating an 'Emergency Response Official.'"

Administrative

Modified

Changes made on 06/11/2010 were relocated to the beginning of the change summary section.

Administrative

Modified

Changed CA contact from Tommy L. Clark to Jaime McLeod.

Under "Management Oversight," under "Oversee Emergency Preparedness Documents and Management-Relevant TWDs": change "Document" to "Documents."

In Table 5, under requirements for an SNL/NM Emergency Response Plan or an SNL/CA Building Emergency Plan, in "The Emergency Response Plan includes all of the contents listed in the Emergency Action Plan above as well as the following items": changed "items" to "29 CFR 1910.120 requirements."

Substantive

Modified

In Table 18, under responsibilities for the Evacuation Team Captain for a fire evacuation: changed "Exit the building and report to the IC or other emergency response personnel" to "Exit the building and call 311 to announce that the evacuation is complete."

In Table 18, under responsibilities for the Evacuation Team Captain for a quiet evacuation: changed "Exit the building and report to the IC or other emergency response personnel" to "Exit the building and call 311 to announce that the evacuation is complete."

Under "Related Corporate Processes and Procedures": changed procedure number for Manage Fire Protection Requirements from ESH100.2.OTH.3 to ESH100.2.FP.1.

Added

New table, "Designation, Review, Management, and Response of Mission Critical Personnel," with requirements for managers, center directors, and Members of the Workforce.

Under "Training Requirements": new requirements for Mission Critical Member of the Workforce to complete annual, web-based continuity of operations (COOP) training.

Under "Related Corporate Processes and Procedures": added the following procedures:

• ESH100.4.RPT.2, Report Injuries and Illnesses.
• ESH100.2.OTH.3, Control Exposure to Bloodborne Pathogens.

Under "Additional Drivers": added "NFPA 472, Standard for Competence of Responders to Hazardous Materials/Weapons of Mass Destruction Incidents."

Reason for changes:

To clarify the responsibilities of Members of the Workforce regarding the designation, review, management, and response of Mission Critical Personnel.

Administrative

Modified

Changed CA contact from Judy Acosta to Tommy L. Clark.

Added

In Table 5, under "Procedures for Shelter-in-Place":

• • If outside, go to the nearest building and stay indoors until given further instructions.
  • Close doors and windows.
  • Stay away from windows.
  • Seal off air vents and doorways (if directed to do so).

Modified:

The first note from "This is performed during the sweeps conducted by the Building Evacuation or Emergency Teams..." to "Accountability is determined by the sweeps conducted by the Building Evacuation or Emergency Teams..."

In Table 9: fixed link to "ESH100.2.ENV.22"

Added:

In Table 5, in the "Emergency Response Plan" section, added at the beginning of the bulleted list: "The Emergency Response Plan includes all of the contents listed in the Emergency Action Plan above as well as the following items:"

In Table 15, added this additional description of an unattended package: "...or unknown item) with visible wires, powders, or grease-like stains."

In Table 15, added these instructions on how to respond to an unattended package:

"Note:

• • Do not pick up or attempt to move the item.
  • Move to a safe distance.
  • Warn people in proximity.
  • If possible, isolate/control access to the immediate area."

In Table 18, under responsibilities for evacuation team captain for a fire evacuation, added the following note:

"Note: Information on the building sweep determines that personnel are not in the building (known as negative accountability)."

In Table 18, under responsibilities for a building evacuation team for a fire evacuation, added the following note after "Sweep the building and report results to the evacuation team captain or zone/floor lieutenant":

"Note: Information on the building sweep determines that personnel are not in the building (known as negative accountability)."

In Table 18, under responsibilities for a building evacuation team for a Shelter-in-Place, after "Initially isolate persons brought into the building," add "to minimize potential spread of contamination."

In Table 18, under responsibilities for a building evacuation team for a Shelter-in-Place, added the following:

• "Procedures for Shelter-In-Place may include directing personnel to:
  • Go to the nearest building and stay indoors until given further instructions.
  • Close doors and windows.
  • Stay away from windows.
  • Seal off air vents and doorways (if directed to do so)."

In Table 18, under responsibilities for an evacuation team captain for non-traditional events, added the following note:

• "Note: Procedures for Shelter-In-Place may include directing personnel to:
  • Go to the nearest building and stay indoors until given further instructions.
  • Close doors and windows.
  • Stay away from windows.
  • Seal off air vents and doorways (if directed to do so)."

In Table 20, in the Shelter-in-Place section:
After the first bullet, added "(Phase 1 Shelter-in-Place)"
Before the third bullet, added “When instructed, gather...”
After the third bullet, added "(Phase 2 Shelter-in-Place)"

Modified

Under topic "Management Oversight": fixed link to ESH100.4.RPT.3, Report Occurrences.

Under topic "Management Oversight" and in Table 5: fixed link to ESH100.2.GEN.3, Develop and Use Technical Work Documents.

Under "Implementing Tools": removed links to the following two guidance documents:

• SNL/CA, Emergency Plan Implementing Procedure.
• SNL/CA, SNL/CA Emergency Plan.

Under "Related Processes and Procedures": corrected links to the following documents:

Processes
• ESH100.2, Analyze and Control Hazards.
• ESH100.4, Feedback and Improve.

Procedures
• ESH100.2.ENV.22, Manage Hazardous Waste at SNL.
• ESH100.2.GEN.3, Develop and Use Technical Work Documents.
• ESH100.2.IH.9, Enter Confined Spaces Safely.
• ESH100.2.IH.11, Perform Hazardous Waste Operations and Emergency Response.
• ESH100.2.OTH.1, Manage Fire Protection Requirements.
• ESH100.2.RAD.1, Implement Radiation Protection Procedures.
• ESH100.4.RPT.3, Report Occurrences.

Reason for changes:

HS-63 audit findings indicated that the former Ch.15 of the ES&H manual did not adequately support timely implementation of some site-wide protective action, including accountability and shelter in place as required by DOE Order 151.1C Comprehensive Emergency Management System. This revision addresses these findings.