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Policy Area

ESH-Environment Safety & Health

Procedure Number

ESH100.2.IS.8

Procedure Title

Assess Workplace Hazards and Provide and Maintain Personal Protective Equipment

Procedure Manager

HOOPER, LISA Z.

Status

Active

Subject Matter Expert

  • Jared Mowrer
  • Maureen Mccullough Ainslie—CA Contact

Applicability, Exceptions, and Consequences

This corporate procedure applies to all Sandia-controlled premises where potential workplace hazards exist and to Members of the Workforce who use personal protective equipment (PPE).

Exceptions to, or deviations from this procedure must be approved through the Executive Policy Sponsor or Policy Area Manager, if delegated. Click here to view Contacts for Corporate Policy System Policies, Processes, and Procedures. See CG100.1.7, Request an Exception to a Policy, Process, or Procedure, for directions on how to obtain an exception to this procedure.

Granting or permitting exceptions or violations of policy, process, or procedure without authority, regardless of position or title, may be cause for disciplinary action up to and including termination of employment. Violating a policy, process, or procedure may be cause for disciplinary action up to and including termination of employment.

IMPORTANT NOTICE: A printed copy of this document may not be the document currently in effect. The official version is located on the Sandia National Laboratories Sandia Restricted Network (SRN).

Procedure Overview

This procedure describes the requirements for assessing the need for personal protective equipment to mitigate or abate workplace hazards and managing the use of PPE by Members of the Workforce.

Procedure Requirements

Training

Activity Responsible Individual Required Action
Ensure Training Compliance Managers

Ensure that Members of the Workforce complete the training identified in ESH100.2.IS.8 prior to performing the indicated work activity or fulfilling the indicated role.

Note: See Sandia corporate procedure HR100.2.1, Identify and Complete Sandia Required Training for all Members of the Workforce.

Workplace Hazard Assessment

Activity Responsible Individual Required Action
Determine When To Use Personal Protective Equipment Managers

Ensure that:

  • A documented workplace hazard assessment exists for areas or activities where workplace hazards exist.
  • The appropriate division ES&H team member (e.g., division ES&H coordinator, industrial hygienist, safety engineer, or radiation protection) performs a workplace hazard assessment for new activities to identify the required personal protective equipment (PPE) for areas or activities where workplace hazards exist.
  • When new activities involve the following specific hazards, or potential hazards, the appropriate subject matter expert (SME) (e.g., industrial hygiene [IH], safety engineering [SE] and/or radiation protection [RP] performs the workplace hazard assessment.
    • Non-ionizing radiation hazards (IH).
    • Noise (IH).
    • Chemicals (IH).
    • Lasers (IH).
    • Biological agents (IH).
    • Electrical hazards (SE).
    • Explosives (SE).
    • Cryogenics (IH or SE).
    • All ionizing radiological hazards (RP).
  • The documented workplace hazard assessment contains the following minimum information:
    • Identity of the workplace assessed.
    • Identity of the person performing the assessment.
    • Dates the assessment was performed.
    • Description of hazards present, or likely to be present, which necessitate the use of PPE.
    • Description of the specific type of PPE selected (e.g., nitrile gloves, safety glasses with side shields) that will protect the affected Member of the Workforce from the hazards identified in the hazard assessment. Note: The following types of ES&H documentation, when used, contain the required elements of a workplace hazard assessment (this list is not exclusive and other documents can be considered workplace hazard assessments, so long as they contain the minimum information):
      • Job Safety Assessment.
      • An Open Range™ report documenting a workplace hazard assessment.
      • Radiological Planning Worksheet.
      • IBC Project Registration.
  • Retraining in the use of PPE is provided to Members of the Workforce under any of the following circumstances:
    • Changes in the workplace that render previous training obsolete.
    • Changes in the types of PPE that render previous training obsolete.
    • Inadequacies in a worker's knowledge or use of assigned PPE that indicate that the worker has not retained the requisite understanding or skill.
Determine When To Use Personal Protective Equipment Members of the Workforce Notify managers concerning potential exposures to workplace hazards not previously assessed.

Using Personal Protective Equipment

Activity Responsible Individual Required Action
Use Personal Protective Equipment Managers

Ensure that:

  • Selected personal protective equipment (PPE) is available for Members of the Workforce.
  • Affected Members of the Workforce use selected PPE as directed.
  • PPE is maintained in a sanitary and reliable condition.
  • PPE used by members of the workforce complies with the appropriate industry standard:
    • ANSI Z87.1-2003 for eye and face protection devices (e.g., safety glasses, goggles, faces shields, etc.).
    • ASTM F 2412-05, ASTM F 2413-05, or ANSI Z41 for protective footwear (e.g., steel-toed shoes or boots, metatarsal protectors, static dissipative shoes, and electrically insulating shoes).
    • ANSI Z89.1-2003 for protective helmets (e.g., all types and classes of hard hats).
Use Personal Protective Equipment Members of the Workforce
  • Wear selected PPE in accordance with training during all operations in which the identified hazard is present or likely to be present.
  • Notify your manager before beginning work requiring the use of PPE, when you do not know how to use the PPE properly.

Implementing Tools

Form

  • SF 2042-PSG, Prescription Safety Glasses Approval Form (Word file/Acrobat file).

Website

  • Personal Protective Equipment website.

 

Required Records and Retention Schedule

Managers must ensure that workplace hazard assessments not archived by corporate ES&H programs are managed in accordance with the Sandia Records Retention and Disposition Schedule. 

The applicable Sandia record series number is ES-110-205-000.

Additional Drivers

  • 10 CFR 851, Worker Safety and Health Program.

 

Training Requirements

Responsible Individual Required Recommended
Members of the Workforce who work with hazardous chemicals. CHM103 N/A

Members of the Workforce who have access to one of the following:

  • High radiation and very high radiation areas.
  • Unescorted access to contamination areas.
  • High contamination areas.
  • Airborne radioactivity areas.
 RAD230 N/A
Members of the Workforce whose activities involve the use of PPE (such as, hard hats, safety shoes, eye protection, and/or protective clothing) and use is not covered in CHM103 or RAD230 (e.g., PPE not used for chemical or radiation hazards).

PPE106

 

 N/A

Related Processes and Procedures

Process

  • ESH100.2, Analyze and Control Hazards.

Procedures

 

Required Reviews

Review Completion Dates
In Process

Change Summary

Date Summary
11/30/2010

Administrative

Modified

  • Corrected the items listed in the 11/29 summary.
11/29/2010

Administrative

Modified

  • Corrected the title for ESH100.2.IH.7, Evaluate and Control Lasers. (Related Corporate Processes and Procedures)
  • Corrected the title for ESH100.2.IH.8, Evaluate and Control Noise Hazards. (Related Corporate Processes and Procedures)
  • Corrected title for ESH100.2.IS.3, Weld, Cut, and Braze Safely. (Related Corporate Processes and Procedures)
  • Corrected change date from 11/19 to 11/29.
11/18/2010

Administrative

Modified

  • Updated SAPLE link to subject matter expert for system consistency.
  • Un-merged cells in Requirements & Instructions for display purposes.
  • Updated all dictionary terms to contain term identification numbers for system consistency.
06/17/10

Administrative

Modified

  • Corrected the dictionary link for Sandia-controlled premises.