This corporate procedure applies to all Members of the Workforce and firearms-authorized personnel (FAP) on Sandia-controlled premises whose activities involve the following:
Note: The DOE Protective Force Program has established orders and standards for the protective force (ProForce) organizations of contractors (e.g., Sandia National Laboratories) to follow in addition to, or in place of, the requirements outlined within this section. As such, specific requirements outlined in this section apply, when not in conflict with DOE requirements for the security use of firearms. These orders and standards include:
At non-Sandia-controlled premises, the following requirements apply (in order of importance) to Members of the Workforce and FAP:
Exceptions to, or deviations from this procedure must be approved through the Executive Policy Sponsor or Policy Area Manager, if delegated. Click here to view Contacts for Corporate Policy System Policies, Processes, and Procedures. See CG100.1.7, Request an Exception to a Policy, Process, or Procedure, for directions on how to obtain an exception to this procedure.
Granting or permitting exceptions or violations of policy, process, or procedure without authority, regardless of position or title, may be cause for disciplinary action up to and including termination of employment. Violating a policy, process, or procedure may be cause for disciplinary action up to and including termination of employment.
Note: Although certain activities conducted by contractors, subcontractors, or members of the public are excluded from this section, Sandia may require the contractors or members of the public to comply with specific provisions of this manual (e.g., site specific training, safe handling instruction) in order to protect Sandia employees, operations, contractors and members of the public. If a subcontractor or member of the public is bringing firearms on site, the sponsoring Sandia department or organization must notify the appropriate Security and ES&H support organizations so they may evaluate potential impacts and provide essential guidance.
IMPORTANT NOTICE: A printed copy of this document may not be the document currently in effect. The official version is located on the Sandia National Laboratories Sandia Restricted Network (SRN).
This procedure describes how to safely use firearms on Sandia-controlled premises.
|
Activity |
Responsible Individual |
Required Action |
| Train for Firearms | Managers of Organizations Utilizing Firearms or Munitions |
|
| Train for Firearms | Armorers or Custodians (appropriately trained Members of the Workforce) | Maintain individual records for each firearm to include inspection dates, the nature and date of any repair, and records of test firings. |
|
Activity |
Responsible Individual |
Required Action |
| Develop and Maintain Records and Instructional Documents | Managers of organizations utilizing firearms or munitions | Ensure that all persons involved with firearms receive the training necessary to meet their responsibilities. |
| Develop and Maintain Records and Instructional Documents | Armorers or Custodians (appropriately trained Members of the Workforce), as applicable |
|
|
Activity |
Responsible Individual |
Required Action |
| Use Firearms | Managers of organizations utilizing firearms or munitions |
|
| Use Firearms | Armorers or Custodians (appropriately trained Members of the Workforce) |
|
| Use Firearms | Firearms-Authorized Personnel |
|
Table 1. Firearm and Firearm-Like Item Color Codes
|
Color Code |
Identification/Category |
| Red |
Firearm-like items that cannot fire, eject, or propel a projectile. These items are painted red and inventoried appropriately. Note: This does not include potted firearms. |
| Any bright colors in any pattern (with the exception of red, blue, or orange). | A firearm-like item that can fire, eject, or propel a projectile less than or equal to ½ inch in diameter projectile at a muzzle velocity of less than 500 feet per second. This category includes toys, air guns, pellet guns, BB guns, etc. These items are to be marked with an appropriate color that is at least 6 mm wide using paint or tape that is permanently affixed to the item in such a manner that can be easily identified. These items are to be inventoried appropriately. |
| Blue | A firearm that has been converted or modified in such a manner as to hinder its usability (such as potting) or reduce its muzzle velocity and projectile size by acceptable procedures such as conversion to use a die-marking cartridge projectile. These are firearms that are inventoried and entered in to the Firearms Management System (FMS) for tracking and inventory purposes. |
| Orange | Engagement Simulation System (ESS) firearm also known as a MILES firearm. Magazines or accessories that go along with these types of firearms must also be painted or marked with an orange color. These are firearms that are inventoried and entered in to the Firearms Management System (FMS) for tracking and inventory purposes. |
| No color coding | This is considered a firearm and is tracked in the FMS. |
| Note: For firearm-like items and firearms that are color coded, signs are posted with color code designations, as appropriate. | |
|
Activity |
Responsible Individual |
Required Action |
| Assess Operations Involving Firearms and Munitions | Managers of organizations utilizing firearms or munitions |
|
| Assess Operations Involving Firearms and Munitions | Armorers or Custodians (appropriately trained Members of the Workforce), as applicable |
|
| Assess Operations Involving Firearms and Munitions | Firearms-Authorized Personnel | Inspect and test all firearms by a functional check/manipulation prior to issue or use. |
|
Activity |
Responsible Individual |
Required Action |
| Respond to the Appraisal Report | Managers, Armorers, or Custodians (appropriately trained Members of the Workforce), as applicable |
|
| Prepare and Use the Action Plan | Armorers or Custodians (appropriately trained Members of the Workforce), as applicable |
|
|
Activity |
Responsible Individual |
Required Action |
| Respond to an Emergency | Members of the Workforce |
During firearms-related activities that involve remote operations, training, or testing, where there is a potential for a delay in emergency response:
Note: See GN470086, SNL Bloodborne Pathogens Exposure Control Plan, for specific training requirements. |
|
Activity |
Responsible Individual |
Required Action |
| Use Firearm-Like Items | Managers |
Note: Table 1, Firearm and Firearm-Like Item Color Codes, provides information on color-coding. The blue and the orange color-coded items are firearms. As such, these firearms are included in the annual physical inventory. |
| Use Firearm-Like Items | Members of the Workforce |
Use, handle, and manipulate firearm-like items as real firearms. Note: See Table 4, Firearm Safety Rules, Basic Rules of Safe Firearm Handling. |
|
Activity |
Responsible Individual |
Required Action |
| Respond to Unusual or Unsafe Acts or Conditions | Members of the Workforce |
|
| Respond to Unusual or Unsafe Acts or Conditions | Members of the Workforce who serve in a supervisory position |
Upon receiving a report of unusual or unsafe acts or conditions:
Note: See ESH100.4.RPT.3, Report Occurrences, for additional requirements. |
Table 2. Reporting Unsafe Acts or Conditions
|
Circumstance |
Reporting Requirement |
|
Managers should use and become familiar with this checklist (Table 3) as a functional part of an unauthorized discharge (defined in DOE M 470.4-7 as “the discharge of a firearm under circumstances other than (1.) During firearms training with the firearm properly pointed down range [or toward a target] or (2.) The intentional firing at a hostile party when deadly force is authorized by 10 CFR 1047.7”). |
Table 3. Checklist for Unauthorized Discharges (UDs)
| Action | Initials/Date |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Activity |
Responsible Individual |
Required Action |
| Develop and Submit a Firearms Safety Plan | Managers |
|
|
Activity |
Responsible Individual |
Required Action |
| Use PPE | Members of the Workforce |
Wear the following appropriate personal protective equipment (PPE) when exposed to any shooting hazards (i.e., noise, flying particles, lead):
Note: Review ESH100.2.IS.8, Assess Workplace Hazards and Provide and Maintain Personal Protective Equipment, and the corresponding MSDS sheet for proper selection of PPE. |
|
Activity |
Responsible Individual |
Required Action |
| Load and Unload Firearms | Managers | Ensure that instructions for the loading and unloading of each type of firearm are accessible or posted at every designated firearm loading/unloading area(s). |
| Load and Unload Firearms | Appropriately Trained Members of the Workforce | Load and unload all firearms only in a safe and approved area or pointed toward a bullet-containment device. |
|
Activity |
Responsible Individual |
Required Action |
| Respond to Hazardous Material and Environments | Managers who oversee the use, handling, storage, or transportation of firearms or munitions |
Ensure that:
Note: See ESH100.2.IH.8, Evaluate and Control Noise Hazards, for additional information. Also see SNL Operating Procedure, “Protective Force Program: Impact and Impulse Noise Implementation Guidelines, SNL/NM Hearing Conservation Program.” |
| Respond to Hazardous Material and Environments | Members of the Workforce |
|
|
Activity |
Responsible Individual |
Required Action |
| Handle the Influence of Drugs or Alcohol | Managers |
|
| Handle the Influence of Drugs or Alcohol | Members of the Workforce | Do not participate in handling, transporting, carrying, or using firearms or munitions while using or under the influence of drugs, alcohol, or medications (prescription or over-the-counter) that may affect mental or physical abilities. |
| Activity |
Responsible Individual |
Required Action |
| Store Firearms and Munitions | Managers |
Ensure that all the following provisions for storage of firearms and munitions are followed:
|
| Store Firearms and Munitions | Members of the Workforce |
|
| Store Firearms and Munitions | Firearms Custodian |
|
| Use Authorized Storage Facilities | Managers |
Ensure that firearms are only stored, transferred to, and maintained in storage facilities that are authorized by the SNL joint firearms safety committee (SJFSC). Note: A list of authorized storage facilities may be obtained from the, Firearms Management custodian, firearms SME or the Safety Engineering manager. |
|
Activity |
Responsible Individual |
Required Action |
| Transport and Store Firearms On Site | Managers |
Ensure that during transportation activities on site, all the following provisions for the movement of firearms and munitions are followed:
|
| Store Firearms and Munitions | Members of the Workforce |
|
| Transport Firearms Off Site | Managers |
Ensure that the following provisions are followed:
|
|
Activity |
Responsible Individual |
Required Action |
| Acquire Firearms and Munitions | Members of the Workforce |
|
Table 4. Firearm Safety Rules Basic Rules of Safe Firearm Handling
|
Rule |
Explanation |
| All Firearms Are Always Loaded |
This means that Members of the Workforce should NEVER compromise the amount of care with which they handle a firearm – even if the Member of the Workforce thinks it does not have any live rounds bullets in the chamber or the magazine. Always handle an empty firearm with as much care as a loaded one. Remarks: There are various reasons for this rule. For example:
Violations of this rule have lead to many of the most tragic and avoidable firearm accidents. |
| Never Point a Firearm at Anything You Are Not Willing to Destroy |
Remarks:
|
| Keep Your Finger Off the Trigger Until Your Sights are on the Target |
Remarks:
|
| Be Sure of Your Target |
Do not pull the trigger, if the target is unknown. Keep in mind that the bullet may miss or pass through your intended target and hit an unintended target. Make sure you can see the target in your sights and what is behind your target. Remarks:
|
|
Table 4. Firearm Safety Rules Additional Safety Rules The following additional safety rules are provided to help Members of the Workforce become familiar with some basic firearm handling etiquette. |
|
| Condition of the Firearm |
When handling a firearm, it is the responsibility of the Member of the Workforce to know whether the firearm is loaded or unloaded at all times. When in doubt, remember Rule 1: All firearms are always loaded. Never take someone else's word that a firearm is unloaded or loaded. Check every time you pick up a firearm, every time you hand a firearm to someone else, and every time someone hands you a firearm. Check the firearm yourself, even if you see another person check it first. Remarks:
|
| Know How the Firearm Works |
|
| Ensure the Firearm Is Safe to Operate | Regular cleaning, periodic inspections and maintenance, and proper storage are necessary for safe operation. If the responsible Member of the Workforce is unsure about the firearm’s ability to operate properly, have it inspected by a gunsmith. |
| Only Use the Correct Ammunition |
The wrong type of ammunition can cause serious complications – some of them fatal. Just because the ammunition fits in the firearm does not automatically mean it is the right ammunition for the firearm. Remarks:
|
| Wear Eye and Ear Protection |
Remarks:
|
| Know how to Handle Misfires, Hangfires, and Squib Rounds |
Note: With a squib round, the bullet could easily get stuck in the barrel. If this happens, the report (the loud noise usually heard after the trigger is pulled and the firearm is fired) will not be as loud as normal, and the recoil will feel abnormal. Members of the Workforce should immediately unload the firearm and inspect the barrel and firing chamber(s) for a stuck bullet. You may want to have a gunsmith examine the firearm before you begin firing the firearm any further. |
| Always Store the Firearm and Ammunition Separately – Away from Unauthorized Persons |
Do not store firearms so they are accessible to unauthorized persons. Many factors must be considered when deciding where and how to store firearms and ammunition. Be aware that certain types of firearms and many shooting activities require additional safety precautions. Remarks: Each individual situation will be a major part of the consideration. Dozens of firearm storage devices, as well as locking devices that attach directly to the firearm are available. However, mechanical locking devices – such as a mechanical safety that are built into firearms – can fail and should not be used as a substitute for safe firearm handling and the observance of all firearm safety rules. |
| Know how to Safely Unload a Firearm |
|
| Never Handle a Firearm While Under the Influence | Alcohol, as well as any other substance is likely to impair normal mental or physical bodily functions. Never use alcohol, over-the-counter drugs, prescription drugs, or other drugs before or while handling or shooting a firearm. |
| Do Not Rely on Mechanical Safety Devices |
|
| Non-Firearm Safety |
|
| Firearm Responsibility | Members of the Workforce are responsible for any firearm they are using or are appropriately assigned responsibility for. In which case, they should be cautious and thoughtful about any other Member of the Workforce the firearm is loaned to and the circumstances under which the firearm is loaned to them. Members of the Workforce should consult with the firearms safety contact or the appropriate division ES&H team for assistance with such determinations. State laws may also apply. |
| Additional Rules at Off-Site Areas | There are often special rules for specific situations and at various off-site areas, such as at a range. It is each Member of the Workforce’s responsibility to learn these rules, and abide by them. |
Websites
Managers must ensure that the records specified below are managed in accordance with the Sandia Records Retention and Disposition Schedule. The applicable Sandia record series number is in parentheses.
|
Responsible Individual |
Required |
Recommended |
| Managers and supervisors | N/A | National Rifle Association (NRA), Basic Firearm Training Course |
| Armorer | Must acquire and maintain DOE National Training Center (NTC) certified armorer’s status. If a weapons system is not covered by the NTC’s curriculum, then the armorer must acquire and maintain certification through the manufacturer. | N/A |
| Firearms custodians | N/A | National Rifle Association (NRA), Basic Firearm Training Course |
| Firearms-authorized personnel (FAP) | NRA Basic Firearm Training Course (refresher training required every three years), or equivalent documented certification from a manufacturer or NTC course. | N/A |
| Emergency response | See ESH100.3.1, Prepare for and Manage Emergencies, and GN470086, SNL Bloodborne Pathogens Exposure Control Plan, for specific training requirements. | N/A |
| Members of the Workforce who use firearm-like items | Site-specific OJT training | N/A |
| Members of the Workforce who are or may be exposed to noise levels at or above 85 decibels (dB) averaged over eight working hours or an 8-hour time-weighted average | See ESH100.2.IH.8, Evaluate and Control Noise Hazards. | N/A |
| Shipping/receiving personnel | N/A | Site-specific OJT training |
| Firearms SME |
|
|
Processes
Procedures
| Review Completion Dates |
|---|
| In Process |
| Date | Summary |
| 01/11/2012 |
Administrative Modified
|
| 08/30/2011 |
Administrative Modified Replaced the link in Requirements & Instructions for GN470104, which was cancelled, with a link to SCM100.3.18, which now contains the requirements. |
| 11/29/2010 |
Administrative Modified
|
| 11/05/2010 |
Substantive Added Added new required training in the Training Requirements for armorers to acquire and maintain certification through the firearm manufacturer if the weapons system is not covered by the National Training Center's curriculum.. Administrative Added Added the header row the the Change Summary table that was missing. Modified In Contacts updated SAPLE links to subject matter expert names for system consistency.
|
| 08/19/2010 |
Administrative Added Under Related Corporate Processes and Procedures, added three new procedures: SCM100.2.21, SCM100.3.18, and SCM100.4.5.
|
| 06/22/2010 |
Administrative Modified
|