This procedure applies to all Members of the Workforce who participate in activities involving confined spaces and telecommunication field installations at all Sandia-controlled premises.
All sites follow SNL/NM requirements unless specified otherwise in this procedure. A site (e.g., Tonopah Test Range, or Pantex) may use equivalent methods, services, and materials, if pre-approved by the Confined Space Subject Matter Expert.
This procedure does not apply to:
Exceptions to, or deviations from this procedure must be approved through the Executive Policy Sponsor or Policy Area Manager, if delegated. Click here to view Contacts for Corporate Policies, Processes, and Procedures. See CG100.1.7, Request an Exception to a Policy, Process, or Procedure, for directions on how to obtain an exception to this procedure.
Granting or permitting exceptions or violations of policy, process, or procedure without authority, regardless of position or title, may be cause for disciplinary action up to and including termination of employment. Violating a policy, process, or procedure may be cause for disciplinary action up to and including termination of employment.
IMPORTANT NOTICE: A printed copy of this document may not be the document currently in effect. The official version is located on the Sandia National Laboratories Sandia Restricted Network (SRN).
This procedure describes requirements for identifying, classifying, and entering both non-permit and permit-required confined spaces.
| Activity | Responsible Individual | Required Action |
| Ensure Required Training Is Completed | Managers |
Ensure that Members of the Workforce complete the required training identified in ESH100.2.IH.9 prior to performing the indicated work activity or fulfilling the indicated role. Note: See Sandia corporate procedure HR100.2.1, Identify and Complete Sandia Required Training for all Members of the Workforce. |
| Step | Responsible Individual | Required Action |
| 1 | Space owners | Identify areas not previously evaluated that may meet the definition of a confined space. |
| 2 | Space owners |
Contact the division ES&H team industrial hygienist to determine if an area is a confined space, and if so,
|
| 3 | Confined space owners | Incorporate requirements for permit entry—including C5 – Alternate Procedures and/or C7 - Reclassification entry options— into applicable work control documents, if the space owner or his designee enters and conducts work inside permit-required confined spaces. |
| Activity | Responsible Individual | Required Action |
| Inform Members of the Workforce of Confined Spaces | Confined space owners | Inform Members of the Workforce of the existence and location of confined spaces by posting signs or by using other equally effective means. |
| Post Signs | Confined space owners |
Post the appropriate sign (i.e., or permit-required). At SNL/NM:
At SNL/CA:
|
| Use Equally Effective Means | Confined space owners | Contact the division ES&H team industrial hygienist to determine other equally effective means to indicate the existence, location, and baseline classification (i.e., permit-required or non-permit) of spaces in lieu of signs. |
| Maintain Signs or Other Effective Means of Identification | Confined space owners | Maintain, update, or replace signs as necessary (e.g., replace missing or defaced signs, and update work control procedures). |
| Interpret the Absence of Signage | Members of the Workforce |
|
| Activity | Responsible Individual | Required Action |
|
Obtain an Entry Permit
|
Managers | Ensure that Members of the Workforce assigned to participate in permit-required confined space entries-- as entrant, attendant or supervisor authorizing entry (SAE)-- comply with the requirements below for confined space entry. |
|
Obtain an Entry Permit
|
Supervisor authorizing entry (SAE) |
Contact the confined space owner to identify the following:
|
|
Obtain an Entry Permit
|
SNL/NM Member of the Workforce |
|
|
Obtain an Entry Permit
|
SNL/CA Member of the Workforce |
|
| Step | Responsible Individual | Required Action |
| 1 | Supervisor authorizing entry (SAE) | Ensure entrants or attendants are current with required training. |
| 2 | SAE |
Conduct a pre-job briefing with all entrants and attendants to review:
|
| 3 | SAE | Complete the required fields on the permit in the required sequence. |
| 4 | SAE | Establish a means (e.g., telephone, cellular phone, or two-way radio) at the entry site to summon rescuers. |
| 5 | SAE |
Obtain the appropriate retrieval apparatus (or system):
|
| 6 | SAE |
|
| 7 | SAE |
Conduct pre-entry atmospheric testing:
|
| 8 | SAE |
Ensure necessary procedures, practices, and equipment for safe entry and any non-entry rescue (e.g., retrieval apparatus (or system) are in place.
|
| 9 | SAE |
Contact the following prior to entry and suspend entry if advised that rescue services are unavailable:
|
| 10 | SAE |
Authorize entry (by entrants listed on the permit) only if all the following are true:
|
| Activity | Responsible Individual | Required Action |
| Prohibit Entry into a Permit-Confined Space | Supervisor authorizing entry (SAE) | Remove, or cause to be removed, unauthorized individuals who enter or attempt to enter a permit-required confined space during entry operations. |
| Supervise Entry into a Permit-Confined Space | SAE |
Verify that entry operations maintain acceptable entry conditions, including acceptable entry reference levels, during:
|
| Ensure Safety of Entrants | Attendants |
|
| Step | Responsible Individual |
Required Action |
| 1 | SAE or Attendant |
|
| 2 | Entrants | Exit space immediately (i.e., self-rescue) if capable. Communicate any egress impairment to Attendant. Wait for rescue instructions, if you are physically unable to evacuate without outside assistance. |
| 3 | SAE or Attendant or other authorized entrants outside of the space |
|
| Step |
Responsible Individual |
Required Action |
| 1 | Supervisor authorizing entry (SAE) |
Ensure that the entry is terminated and the permit is cancelled for any of the following:
|
| 2 | SAE | Review canceled permit for accuracy, completeness, and signatures. |
| 3 | SAE | Conduct post-entry debriefing with entrants and attendants. |
| 4 | SAE |
Submit the completed permit form after the termination of the entry activity, as follows:
|
| Activity | Responsible Individual | Required Action |
| Manage C5 Alternate Procedure Entries | Managers |
Ensure that:
|
| Supervise C5 Alternate Procedure Entries | SAE |
Ensure that: At SNL/NM:
At SNL/CA:
|
| Activity | Responsible Individual | Required Action |
| Manage C7 Reclassification Entries | Managers |
Ensure that:
|
| Supervise C7 Reclassification Entries | SAE |
Ensure that: At SNL/NM:
At SNL/CA:
At SNL/NM and SNL/CA: |
| Activity | Responsible Individual | Required Action |
| Prepare for Entry into a Non-Permit Confined Space (NPCS) | Managers |
Ensure that Members of the Workforce who plan to enter a non-permit confined space do the following prior to entry:
|
| Activity | Responsible Individual | Required Action |
| Manage Confined Entries by Construction and Service Contractors | Sandia delegated representative (SDR) |
Ensure that:
|
| Activity | Responsible Individual | Required Action |
| Manage Confined Entries by Telecommunica-tions Contractors | Sandia delegated representative (SDR) |
Ensure that:
|
Guidance
Forms
Signs
Websites
Managers at SNL/NM must ensure that the records specified below are managed in accordance with the Sandia Records Retention and Disposition Schedule. The applicable Sandia record series number is in parentheses.
| Responsible Individual | Requireda | Recommended |
| Managers | Ensure that Members of the Workforce complete the required training identified below prior to performing the indicated work activity or fulfilling the indicated role. | N/A |
|
At SNL/NM: |
||
| Confined space owners or their designees | CNF050 | CNF104 |
|
Entrants of:
|
CNF050 | N/A |
| Facilities construction inspectors | CNF050 | N/A |
|
Supervisor authorizing entry (SAE) for:
|
CNF104 | N/A |
|
Entrants of:
|
CNF104 | N/A |
| Attendants of permit-required confined spaces | CNF104 | N/A |
| a Retraining is required every 3 years or at a more frequent interval, as necessary, to maintain an acceptable level of competency and proficiency with established requirements, practices, and procedures. The need for more frequent retraining is determined by the responsible manager in consultation with industrial hygiene personnel. b Visitors may enter and tour non-permit confined spaces (NPCSs) or spaces that are under C7 – Reclassification if they have attended a briefing session conducted and documented by the confined space owner or the owner’s designee, covering the appropriate material in CNF050. |
||
|
At SNL/CA: |
||
| Confined Space owners or their designees | CNF050 | CNF105 |
| Facilities construction inspectors | CNF050 | N/A |
|
Supervisor authorizing entry (SAE) for:
|
CNF105 and CNF107 |
N/A |
|
Entrants of:
|
CNF105 and CNF107 |
N/A |
| Attendants of permit-required confined spaces | CNF105 and CNF107 |
N/A |
|
Atmospheric monitoring
|
CNF124 and CNF105 and CNF107 |
N/A |
|
a Retraining is required every 3 years or at a more frequent interval, as necessary, to maintain an acceptable level of competency and proficiency with established requirements, practices, and procedures. The need for more frequent retraining is determined by the responsible manager in consultation with industrial hygiene personnel.
|
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Process(es)
Procedure(s)
| Date | Summary |
|---|---|
| 08/30/2011 |
Administrative Modified Updated the links to the SNL/NM and SNL/CA confined space certification forms. |
| 06/28/2011 |
Administrative Modified
Removed Link to "Confined Space Program Terms/Definitions." (Forms, Links & Tools) (Note: All terms and definitions are in the Corporate Dictionary.) |
| 06/27/2011 |
Administrative Modified
|
| 12/08/2010 |
Administrative Modified
|
| 11/29/2010 |
Administrative Modified Updated SAPLE links to subject matter experts for system consistency. |
| 06/16/2010 |
Administrative Added Added a new heading "Signs" to Requirements and Instructions, Forms, Links & Tools for SNL/NM and SNL/CA. Modified Moved the sign data from the heading “Forms” to “Signs” in Requirements and Instructions, Forms, Links & Tools for SNL/NM and SNL/CA. |
| 06/11/2010 |
Administrative Modified Information—from ESH100.2.OTH.2 to ESH100.2.FP.2 in Related Corporate Processes & Procedures. |
| 4/23/2010 |
Administrative Added Added sign links in Identifying and Classifying a Confined Space, Post Signs, and Forms, Links, and Tools. At SNL/NM:
At SNL/CA:
|
| 1/11/2010 |
Administrative Modified
|
| 02/01/2010 |
Administrative Modified Updated the hyperlink to form SF 2001-CSE. |