Activity

Responsible Individual

Required Action

Ensure Training Compliance

Managers

Ensure that Members of the Workforce complete the training identified in Training Requirements prior to performing the indicated work activity or fulfilling the indicated role.

Note:  See Sandia corporate procedure HR100.2.1, Identify and Complete Sandia Required Training for all Members of the Workforce.

Ensure Training Compliance

Members of the Workforce

Ensure you are trained, knowledgeable, and proficient in appropriate work practices, safety procedures, and hazards associated with chemicals prior to performing work involving the use of chemicals.

Activity

Responsible Individual

Required Action

Identify, Assess, and Control Chemical Hazards

Managers

Ensure that:

• Potential chemical hazards are identified, evaluated and controlled.
• The division ES&H team industrial hygienist is contacted to perform an exposure assessment of potential chemical hazards (e.g., use of chemicals or chemical containing materials in the workplace).
• Any control measures specified as a result of the industrial hygiene exposure assessment are implemented and maintained.
• The division ES&H team industrial hygienist is contacted to re-evaluate potential chemical hazards when changes in workplace conditions indicate a new or increased hazard exists.

Identify, Assess, and Control Chemical Hazards

Members of the Workforce

• Inform your manager of any potential workplace chemical hazards which have not been identified or assessed.
• Implement hazard controls, abatement measures, and interim protective measures to control chemical hazards.
• Prior to performing work involving the use of chemicals, ensure you are trained, knowledgeable, and proficient in appropriate work practices, safety procedures, and hazards associated with chemicals.

Ensure that:

• Chemicals are procured through one of the following chemical acquisition processes:
  • Sandia National Laboratories (SNL) Just-in-Time supplier.
  • Purchase requisition using SNL procurement processes.
• Chemicals are not procured using P-card (unless exception process is used), Pay-Pal™, Sandia Travel Cards, etc.
• When chemicals are not procured, but obtained from non-vendor sources (e.g., off-site collaborators), a material safety data sheet (MSDS) is obtained and provided to Chemical Information System (CIS) staff and that the container is bar-coded and entered into the CIS
• Before a chemical is procured, ensure that information and facilities are available for safe disposal of hazardous waste. Contact the division ES&H environmental compliance coordinator for assistance.

Ensure that:

• The Chemical Information System (CIS) is the repository used by Members of the Workforce to access material safety data sheets (MSDSs) for each chemical in their work areas.
• CIS is readily accessible to Members of the Workforce during each work shift.
• The corporate process for preparing MSDSs is utilized when chemicals are produced, distributed, or imported by Members of the Workforce.
• The requirements for managing MSDSs are specified in ESH100.2.ENV.27, Maintain an Accurate Chemical and Biological Material Inventoryare met.

Ensure that:

• A material safety data sheet (MSDS) is obtained for all chemicals produced, distributed, or imported.
• The corporate process for preparing MSDSs is utilized when chemicals are produced, distributed, or imported when an MSDS is not available.
• An MSDS is provided with any chemical produced, distributed or imported.

Ensure that:

• Each container of hazardous chemicals produced, distributed, or imported is labeled, tagged, or marked with the following information:
  • Identity of the hazardous chemicals.
  • Appropriate hazard warnings.
  • Name and address of the chemical manufacturer, importer, or other responsible party.

Ensure that:

• Existing labels on incoming containers of hazardous chemicals are not removed or defaced, unless the container is immediately marked with the required information.
• Containers of hazardous chemicals in the workplace, except as noted below, are labeled, tagged or marked with the following information:  
  • Identity of the hazardous chemicals.
  • Appropriate hazard warning information for worker protection.
  • Name and address of the chemical manufacturer, importer, or other responsible party.
  In non-laboratory work areas, signs, placards, process sheets, batch tickets, operating procedures, or other such written materials used in lieu of affixing labels to individual stationary process containers, are used only as long as the alternative method identifies the containers to which it is applicable and conveys the required above information.
• Only portable containers into which hazardous chemicals are transferred from labeled containers, and which are intended only for the immediate use (i.e., during the work shift) of the worker who performs the transfer (e.g., analytical samples), are unlabeled
• Solid metal (such as a beam or a metal casting), solid wood, or plastic items that are not exempted as articles due to their downstream use, have signs, placards, operating procedures, or other such written materials used in lieu of affixing labels to individual items and are only used as long as the alternative method identifies the material to which it is applicable and conveys the required above information.
• Labels are legible, in English, and prominently displayed.
• Any significant new information regarding the hazards of a chemical is added to the label for the chemical within three months of the new information becoming known.

Ensure that:

• Technical work documents (TWDs) describing safety and health considerations are developed and implemented consistent with the requirements specified in ESH100.2.GEN.3, Develop and Use Technical Work Documents ,for work involving hazardous chemicals.
• Chemical hazards and any associated control measures as identified by the exposure assessment are incorporated in the TWD.
• Members of the Workforce are informed of the hazards associated with non-routine tasks and chemicals contained in unlabeled pipes in their workplace or chemicals associated with work activities through site-specific training, health and safety meetings, and/or TWDs.

Ensure that any additional " onclick="return getDictionaryTermById(this,3134);" href="http://<a href=">control measures identified for work with particularly hazardous substances in laboratories, as specified by Industrial Hygiene in the exposure assessment, are implemented. 

• When required by the exposure assessment to establish a designated area, post the designated area sign (e.g., on the door to the laboratory or on the chemical fume hood).

Ensure that:

• The requirements in ESH100.2.EXP.1, Manage Explosives Safety, are followed when using chemicals with explosive properties.
• The requirements in ESH100.2.IH.13, Work with Injurious Corrosive Materials and Manage Safety Shower and Eyewash Use,are followed when using corrosive chemicals.
• Activities involving heating perchloric acid are only performed in specially designed fume hoods with water wash-down systems, which prevent the formation of shock-sensitive perchlorates.

Activity

Responsible Individual

Required Action

Inform Visitors, Contractors and Others of Hazardous Chemicals in Multi-Employer Workplaces

Space Owners

Ensure visitors and contractors (i.e., firm under contract to Sandia to perform onsite work) who may be exposed to Sandia-owned hazardous chemicals in the workplace:

• Have onsite access to a material safety data sheet for each Sandia-owned hazardous chemical to which they may be exposed to while working.
  • The MSDSs may be provided in hard copy or made available for review by providing access to Sandia’s Chemical Information System (CIS).

• Are informed of the precautionary measures (e.g., personal protective equipment, alarms) that need to be taken to protect contractors or visitors during the workplace’s normal operating conditions and foreseeable emergencies.
• Are informed of any labeling systems (which are not self-explanatory) used in the workplace.

Inform Visitors, Contractors and Others of Hazardous Chemicals in Multi-Employer Workplaces

Sandia Delegated Representative and Managers

Ensure Members of the Workforce, who may be exposed to contractor- or visitor-owned hazardous chemicals in the workplace:

• Have onsite access to a material safety data sheet for each visitor/contractor-owned hazardous chemical to which they may be exposed to while working.
• Are informed of the precautionary measures (e.g., personal protective equipment, alarms) that need to be taken to protect Members of the Workforce during the workplace’s normal operating conditions and foreseeable emergencies.
• Are informed of any labeling systems (which are not self-explanatory) used in the workplace.

Activity

Responsible Individual

Required Action

Store Chemicals

Managers

Ensure that:

• The requirements for storing flammable and combustible material in ESH100.2.FP.1, Manage Fire Protection Requirements, are followed for the storage of flammable and combustible chemicals.
• The requirements of MN471000, Pressure Safety Manual, are followed for the storage of gas cylinders.
• Chemical storage refrigerators are only used for storing chemicals (e.g., no storage of food or beverages).
• Refrigerators and freezers (e.g., explosion proof, laboratory safe) used for storing flammable liquids are designed and constructed by the manufacturer for that purpose.
• Incompatible chemicals are segregated to prevent accidental contact with one another.
• The requirements for peroxide-forming chemicals are followed. Note: Peroxide-forming chemicals may become shock sensitive and present an explosion hazard.

Store Chemicals

Members of the Workforce

Follow these requirements for peroxide-forming chemicals:

• Date the container when it is first opened, and use that date as the initiating date for tracking the testing of peroxide-forming chemicals.
• At the end of 6 months from the container opening date, visually inspect the chemical container prior to handling.
  • If there is evidence of crystallization, cloudiness, or discoloration, peroxidation may have occurred; do not move or open the container.
    • Contact your division ES&H team environmental compliance coordinator to arrange for disposal.
    • Restrict access to the immediate area in which the container is located until it is removed.
  • If no crystallization, cloudiness, or discoloration is evident, do the following:
    • To ensure continued safe use, test the chemical for peroxide content using a chemical indicator strip (e.g., EM Quant® Peroxide Test Strips, 1-100 ppm, [SSI Item #: EMD-10081-1]) following the manufacturer’s instructions.
    • Chemicals found to contain <30 parts per million (ppm) peroxide, or that can be treated to contain <30 ppm may be retained for an additional 6-month period.
    • Dispose of chemicals with peroxide content at 30 ppm or greater in accordance with the requirements in the following procedures, as applicable:
      • ESH100.2.ENV.22, Manage Hazardous Waste at SNL/NM.
      • ESH100.2.ENV.15, Manage Hazardous Waste at SNL/CA.
    • Document the results of the test in the Chemical Information System (CIS):
      • Select the “Update Container Info” button on the Container Details page for the chemical (the Container Details page is accessed by clicking on any barcode in CIS).
      • Enter the new container expiration date (6 months from current test date).
      • Enter the current test date and results in the container note field.
      • Select the “Update” button to save entry.
• Re-inspect, test, and update the results on CIS for peroxide-forming chemicals every 6 months.
• Regularly inspect containers of unopened, and therefore untested, peroxide-forming chemicals for evidence of crystallization, cloudiness, or discoloration indicating the formation of peroxide. Note: Retaining containers of unopened peroxide forming chemicals indefinitely may pose a hazard and result in difficulties in disposing of the chemical. Consider testing and disposal prior to expiration date.

Ensure that:

• Members of the Workforce are provided the opportunity to receive medical consultation if:
  • They develop signs and symptoms associated with a possible exposure to a hazardous chemical.
  • An event (spill, leak, explosion, or other occurrence) in the work area results in the likelihood of a hazardous exposure.
• Members of the Workforce are enrolled in the appropriate medical surveillance program as determined by exposure monitoring for an activity performed by the industrial hygiene and documented in an exposure assessment.
• Members of the Workforce are removed from medical surveillance programs when participation is no longer required because of change in activities, exposure, job, etc.
• Members of the Workforce are enrolled in or removed from medical surveillance programs using the process described in the Corporate Procedure: HR100.4.7, Participate in Medical Monitoring/Surveillance.

Ensure that:

• Members of the Workforce who respond to incidental spills of chemicals are trained and equipped to do so in a safe manner.
• The following equipment, as appropriate, is available for responding to incidental spills:
  • Personal protective equipment
  • Spill response equipment (e.g., sufficient and compatible absorbents and neutralizers, plastic containers with lids).
• All spilled material, absorbents, neutralizers, and contaminated personal protective equipment are disposed of in accordance with the following, as applicable:
  • ESH100.2.ENV.22, Manage Hazardous Waste at SN/NM.
  • ESH100.2.ENV.15, Manage Hazardous Waste at SNL/CA.

Ensure the requirements in the following procedures, as applicable, are followed for the disposal of chemicals and chemical wastes:

• ESH100.2.ENV.22, Manage Hazardous Waste at SNL/NM.
• ESH100.2.ENV.15, Manage Hazardous Waste at SNL/CA.