ESH100.2.IH.18

Policy Area

ESH-Environment Safety & Health

Procedure Number

ESH100.2.IH.18

Procedure Title

Synthesize, Import, Export, and Work with New Chemicals

Procedure Manager

HOOPER, LISA Z.

Status

Active

Subject Matter Expert

Eric Glassford
Daniel Kuey (Dan)—CA Contact

Applicability, Exceptions, and Consequences

This corporate procedure applies to all Members of the Workforce whose activities involve synthesizing or working with new chemicals, or importing and exporting chemical substances on Sandia-controlled premises. This procedure does not apply to polychlorinated biphenyls (PCBs). Refer to ESH100.2.ENV.3, Manage PCBs, PCB Containers, and PCB Sources Safely.

Exceptions to, or deviations from, this procedure must be approved through the Executive Policy Sponsor or Policy Area Manager, if delegated. Click here to view Contacts for Corporate Policies, Processes, and Procedures. See CG100.1.7, Request an Exception to a Policy, Process, or Procedure, for directions on how to obtain an exception to this procedure.

Granting or permitting exceptions or violations of policy, process, or procedure without authority, regardless of position or title, may be cause for disciplinary action up to and including termination of employment. Violating a policy, process, or procedure may be cause for disciplinary action up to and including termination of employment.

IMPORTANT NOTICE: A printed copy of this document may not be the document currently in effect. The official version is located on the Sandia National Laboratories Sandia Restricted Network (SRN).

Procedure Overview

This procedure describes the requirements for working with new chemicals and for importing and exporting chemicals.

Procedure Requirements

New Chemicals

Activity	Responsible Individual	Required Action
Work with New Chemicals	Managers	Contact the division ES&H team industrial hygienist (IH) to conduct an exposure assessment (industrial hygiene) when working with new chemicals. Ensure technical work documents (TWDs) (e.g., SOPs) that include good laboratory practices and mitigate exposure when working with new chemicals are developed and followed. Inform Members of the Workforce that health and environmental hazards are unknown for new chemicals. Inform Members of the Workforce that they are required to report to SNL Health Services any significant adverse health effects believed to be caused from new chemicals. Inform Members of the Workforce that they are required to report to the SNL Environmental Protection any significant adverse environmental effect believed to be caused by new chemicals. Contact the TSCA SME for guidance when research may involve commercial purposes – before sending 'new chemicals' offsite and when producing more than 100 kilograms per year of one 'new chemical.'
Do Work for Others	Managers	When working on a Cooperative Research and Development Agreement (CRADA), Work for Others (WFO) agreement, or other research agreement with non-Sandia partners, in which new chemicals are developed or a significant new use of an existing chemical substance is planned, contact the TSCA SME.

Activity

Responsible Individual

Required Action

Work with New Chemicals

Managers

Contact the division ES&H team industrial hygienist (IH) to conduct an exposure assessment (industrial hygiene) when working with new chemicals.
Ensure technical work documents (TWDs) (e.g., SOPs) that include good laboratory practices and mitigate exposure when working with new chemicals are developed and followed.
Inform Members of the Workforce that health and environmental hazards are unknown for new chemicals.
Inform Members of the Workforce that they are required to report to SNL Health Services any significant adverse health effects believed to be caused from new chemicals.
Inform Members of the Workforce that they are required to report to the SNL Environmental Protection any significant adverse environmental effect believed to be caused by new chemicals.
Contact the TSCA SME for guidance when research may involve commercial purposes – before sending 'new chemicals' offsite and when producing more than 100 kilograms per year of one 'new chemical.'

Do Work for Others

Managers

When working on a Cooperative Research and Development Agreement (CRADA), Work for Others (WFO) agreement, or other research agreement with non-Sandia partners, in which new chemicals are developed or a significant new use of an existing chemical substance is planned, contact the TSCA SME.

Import and Export of Chemicals

Activity	Responsible Individual	Required Action
Import Chemical Substances	Managers	When not using Just-In-Time (JIT) to purchase an imported chemical substance, purchase the chemical through the appropriate Sandia international buyer. Note: The supplier is responsible for providing the proper TSCA certification.
Export Chemical Substances	Managers	When planning to export a chemical substance out of the customs territory of the United States: Complete SF 2001-NEC, Notice of Export for Chemical Substances form (Word file/Acrobat file). Contact the Sandia Import/Export Control Office for information or guidance on completing the form.

Activity

Responsible Individual

Required Action

Import Chemical Substances

Managers

When not using Just-In-Time (JIT) to purchase an imported chemical substance, purchase the chemical through the appropriate Sandia international buyer.

Note: The supplier is responsible for providing the proper TSCA certification.

Export Chemical Substances

Managers

When planning to export a chemical substance out of the customs territory of the United States:

Complete SF 2001-NEC, Notice of Export for Chemical Substances form (Word file/Acrobat file).
Contact the Sandia Import/Export Control Office for information or guidance on completing the form.

Implementing Tools

Form

SF 2001-NEC, Notice of Export for Chemical Substances form (Word file/Acrobat file).

Websites

Corporate Contracts WFO/CRADA Management.
Health Services.
Just-In-Time (JIT).
Sandia Import/Export Control Office.

Additional Drivers

10 CFR 851, Worker Safety and Health Program.

Related Processes and Procedures

Process

ESH100.2, Analyze and Control Hazards.

Procedures

ESH100.2.ENV.3, Manage PCBs, PCB Containers, and PCB Sources Safely.
ESH100.2.IH.5, Evaluate and Control Chemical Hazards.

Change Summary

Date	SummaryAdminit
01/13/2012	*Administrative* Modified Replaced Kathleen Moore with Eric Glassford as subject matter expert.
06/23/2011	*Administrative* Modified Updated link to industrial hygienist (Requirement & Instructions--"New Chemicals").
02/22/2011	*Administrative* Modified Corrected text from "import" to "export." (Requirements & Instructions, Import and Export of Chemicals, Export Chemical Substances)
12/09/2010	*Administrative* Modified Changed contact link to industrial hygienist. Updated SAPLE link to subject matter expert for system consistency. Updated all dictionary terms to contain term identification numbers for system consistency.
06/22/2010	*Administrative* Modified Updated the change information of 6/17 for Requirements and Instructions, Forms, Links & Tools.
06/17/2010	*Administrative* Modified Redid the heading from “Forms” to “Form” in Requirements and Instructions, Forms, Links & Tools.
06/16/2010	*Administrative* Modified Revised the heading from “Forms” to “Form” in Requirements and Instructions, Forms, Links & Tools.
05/07/2010	*Administrative* Modified Corrected links to exposure assessment, technical work documents, commercial purposes, export, chemical substance, and customs territory of the United States in Requirements & Instructions.
01/13/2010	*Administrative* Deleted Deleted Note in New Chemicals. Modified Information—from Contact the TSCA SME for guidance when research may involve commercial purposes. to Contact the TSCA SME for guidance when research may involve commercial purposes – before sending ‘new chemicals’ offsite and when producing more than 100 kilograms per year of one ‘new chemical’ in New Chemicals. Information—from When working on a Cooperative Research and Development Agreement (CRADA), Work for Others (WFO) agreement, or other research agreement with non-Sandia partners, in which new chemicals are developed or a significant new use of an existing chemical substance is planned, contact the Corporate Contracts WFO/CRADA Management. to When working on a Cooperative Research and Development Agreement (CRADA), Work for Others (WFO) agreement, or other research agreement with non-Sandia partners, in which new chemicals are developed or a significant new use of an existing chemical substance is planned, contact the TSCA SME in New Chemicals.