ESH100.2.IH.1

Policy Area

ESH-Environment Safety & Health

Procedure Number

ESH100.2.IH.1

Procedure Title

Maintain a Workplace Free from Chemical, Physical, Biological, and Safety Workplace Hazards

Procedure Manager

HOOPER, LISA Z.

Status

Active

Subject Matter Expert

Lisa Z. Hooper—Industrial Hygiene Subject Matter Expert
Darrell G. Fong—Safety Subject Matter Expert

Applicability, Exceptions, and Consequences

This corporate procedure applies to all Members of the Workforce who participate in projects or activities where chemical, physical, biological, or safety workplace hazards may exist on Sandia-controlled premises.

Exceptions to, or deviations from, this procedure must be approved through the Executive Policy Sponsor or Policy Area Manager, if delegated. Click here to view Contacts for Corporate Policy System Policies, Processes, and Procedures. See CG100.1.7, Request an Exception to a Policy, Process, or Procedure, for directions on how to obtain an exception to this procedure.

Granting or permitting exceptions or violations of policy, process, or procedure without authority, regardless of position or title, may be cause for disciplinary action up to and including termination of employment. Violating a policy, process, or procedure may be cause for disciplinary action up to and including termination of employment.

IMPORTANT NOTICE: A printed copy of this document may not be the document currently in effect. The official version is located on the Sandia National Laboratories Sandia Restricted Network (SRN).

Procedure Overview

This procedure identifies general requirements for worker safety and health that reduce or prevent occupational injuries, illnesses, and accidental losses by providing Members of the Workforce with a safe and healthful workplace. Refer to ES&H Corporate procedures for additional topic-specific (e.g., lasers, explosives) safety and health requirements.

Procedure Requirements

Training

Activity	Responsible Individual	Required Action
Ensure Required Training Is Completed	Managers	Ensure that Members of the Workforce complete the required training identified in ESH100.2.IH.1 prior to performing the indicated work activity or fulfilling the indicated role. Note: See Sandia corporate procedure HR100.2.1, Identify and Complete Sandia Required Training for all Members of the Workforce.

Activity

Responsible Individual

Required Action

Ensure Required Training Is Completed

Managers

Ensure that Members of the Workforce complete the required training identified in ESH100.2.IH.1 prior to performing the indicated work activity or fulfilling the indicated role.

Note: See Sandia corporate procedure HR100.2.1, Identify and Complete Sandia Required Training for all Members of the Workforce.

Hazard Identification and Assessment

Activity	Responsible Individual	Required Action
Identify and Assess Existing and Potential Workplace Hazards	Managers	Ensure that: Existing and potential chemical, physical, biological, and safety workplace hazards with any potential to cause illness, injury, or death to a person are identified and assessed. Documented assessments are performed using recognized exposure assessment and testing methodology. The applicable division ES&H team Industrial Hygiene or Safety Engineering is contacted to perform exposure assessments, workplace monitoring, and testing as necessary to meet this requirement and as required by other applicable hazard-specific Corporate Procedures. Operations, procedures, and facilities are evaluated to identify workplace hazards. Designs of new facilities and modifications to existing facilities and equipment are analyzed for potential workplace hazards. Routine job activity-level hazards analyses are performed to identify workplace hazards. The interactions between workplace hazards and other hazards, such as radiological hazards, are identified and assessed.
Identify and Assess Existing and Potential Workplace Hazards	Members of the Workforce	Inform your manager of any potential workplace hazards which have not been identified or assessed.

Activity

Responsible Individual

Required Action

Identify and Assess Existing and Potential Workplace Hazards

Managers

Ensure that:

Existing and potential chemical, physical, biological, and safety workplace hazards with any potential to cause illness, injury, or death to a person are identified and assessed.
Documented assessments are performed using recognized exposure assessment and testing methodology.
- The applicable division ES&H team Industrial Hygiene or Safety Engineering is contacted to perform exposure assessments, workplace monitoring, and testing as necessary to meet this requirement and as required by other applicable hazard-specific Corporate Procedures.
Operations, procedures, and facilities are evaluated to identify workplace hazards.
Designs of new facilities and modifications to existing facilities and equipment are analyzed for potential workplace hazards.
Routine job activity-level hazards analyses are performed to identify workplace hazards.
The interactions between workplace hazards and other hazards, such as radiological hazards, are identified and assessed.

Identify and Assess Existing and Potential Workplace Hazards

Members of the Workforce

Inform your manager of any potential workplace hazards which have not been identified or assessed.

Hazard Prevention and Abatement

Activity	Responsible Individual	Required Action
Prevent and Abate Workplace Hazards	Managers	Ensure that: Applicable corporate safety and health policies and procedures are met. Hazard prevention and abatement control measures are implemented to ensure that all identified and potential workplace hazards are prevented or abated in a timely manner. For workplace hazards identified either in the facility design or during the development of procedures, controls are incorporated in the appropriate facility design or procedures. For existing hazards identified in the workplace: Prioritize and implement abatement actions according to risk to workers. Implement interim protective control measures pending final abatement. Protect workers from dangerous safety and health conditions. Hazard control measures are selected based on the following hierarchy: Elimination or substitution of the hazards where feasible and appropriate. Engineering controls where feasible and appropriate. Work practices and administrative controls that limit worker exposures. Personal protective equipment. Workplace hazards are addressed when selecting or purchasing equipment, products, and services.
Prevent and Abate Workplace Hazards	Members of the Workforce	Implement: Applicable corporate safety and health policies and procedures. Hazard control measures, abatement measures, and interim protective measures.

Activity

Responsible Individual

Required Action

Prevent and Abate Workplace Hazards

Managers

Ensure that:

Applicable corporate safety and health policies and procedures are met.
Hazard prevention and abatement control measures are implemented to ensure that all identified and potential workplace hazards are prevented or abated in a timely manner.
For workplace hazards identified either in the facility design or during the development of procedures, controls are incorporated in the appropriate facility design or procedures.
For existing hazards identified in the workplace:
- Prioritize and implement abatement actions according to risk to workers.
- Implement interim protective control measures pending final abatement.
- Protect workers from dangerous safety and health conditions.
Hazard control measures are selected based on the following hierarchy:
- Elimination or substitution of the hazards where feasible and appropriate.
- Engineering controls where feasible and appropriate.
- Work practices and administrative controls that limit worker exposures.
- Personal protective equipment.
Workplace hazards are addressed when selecting or purchasing equipment, products, and services.

Prevent and Abate Workplace Hazards

Members of the Workforce

Implement:

Applicable corporate safety and health policies and procedures.
Hazard control measures, abatement measures, and interim protective measures.

Implementing Tools

Tools

ES&H Sign Generator
Hazard Information Tool (HIT)

Websites

Safety Engineering Program website
Industrial Hygiene Program website

Required Records and Retention Schedule

Managers must ensure that the records specified below are managed in accordance with the Sandia Records Retention and Disposition Schedule:

Any workplace hazard inventory information, hazard assessments (e.g., exposure assessments), exposure measurements, and exposure controls not documented and retained by corporate ES&H organizations.

The Sandia Recorded Information Management department can help identify the applicable Sandia record series number for ES&H records.

Additional Drivers

10 CFR 851, Worker Safety and Health Program

Training Requirements

Responsible Individual	Required	Recommended
All Members of the Workforce exposed or potentially exposed to workplace hazards	Training and information on the workplace hazards in order to perform their duties in a safe and healthful manner.	N/A

Related Processes and Procedures

Process

ESH100.2, Analyze and Control Hazards

Required Reviews

Review Completion Dates
In Process

Change Summary

Date	Summary
03/29/2012	*Administrative* Added The ES&H Sign Generator was added as a tool. (Forms, Links & Tools)
01/04/2011	*Administrative* Added Hazard Information Tool was added. (Forms, Links & Tools) Modified Updated all dictionary terms to contain term identification numbers for system consistency.
12/02/2010	*Administrative* Modified Un-merged merged cells in requirements tables for display purpose.
11/05/2010	*Administrative* Modified In Requirements and Instructions changed hyperlinks from industrial hygienist and safety engineer to Industrial Hygiene and Safety Engineering. The urls were updated in addition to the link titles. In Contacts updated SAPLE links to subject matter expert names for system consistency.