• Ensure that Members of the Workforce complete the required training identified in ESH100.2.ENV.4 prior to performing the indicated work activity or fulfilling the indicated role. 
• Ensure that members of the Workforce are trained to respond to a spill before they attempt to clean up any unplanned release of oil.
• Ensure that all oil-handling Members of the Workforce attend a site-specific discharge-prevention briefing (ENV191) at least once a year to ensure adequate understanding of the Spill Prevention Controls and Countermeasures (SPCC) plan. Ensure the briefing highlights and describes known discharges, including failures, malfunctioning components, and any recently developed precautionary measures.

Note: See Sandia corporate procedure HR100.2.1, Identify and Complete Sandia Required Training for All Members of the Workforce.

• Maintain a complete copy of the Spill Prevention Controls and Countermeasures (SPCC) plan (including any amendments) and copies of all annual inspection reports, and make the SPCC plan available to the Environmental Protection Agency regional administrator for onsite review during normal working hours.
• Ensure that required reviews and amendments of the SPCC plan are executed within the specified time limits.
• Review designs and modifications to existing facilities to ensure that they meet the requirements of the SPCC plan.
• Coordinate provisions of the SNL/NM SPCC plan with other SNL contingency and emergency plans. KTF and TTR have site-specific SPCC plans.

• Conduct monthly inspections of all bulk oil-storage containers with a capacity of 55 gallons or greater.
• Check facilities and equipment, including tanks, containers, valves and piping, whenever they are operating or being maintained, for signs of deterioration, leaks, and damage.
• Note and report any accumulation of oil or precipitation in secondary containment structures.
• Document the inspections with either the Storage Facility Inspection Checklist, SF 2001-OIC, (Word file/Acrobat file) or forms developed for their site-specific operation with approval from the Spill Prevention Countermeasures and Contingency Coordinator.
• Retain a copy of the checklist at the facility for three years.
• Send a copy of the checklist identifying any deficiencies to the SPCC coordinator.
• Correct any deficiencies noted during the inspection.
• Maintain records or logs of all inspections, tests, and inventories for a minimum of three years.
• After three years, handle these records in accordance with SNL’s Records Retention Schedule.

• Position or locate mobile or portable oil-storage containers in such a way as to prevent a discharge.
• Furnish a secondary means of containment that is large enough to hold the volume of the largest container, or 10% of the total storage capacity, whichever is greater, with a 3-inch depth remaining to collect precipitation.
• Ensure that secondary containment:
  • Is provided for all oil-storage tanks or containers that have a storage capacity of 55 gallons or more.
  • Does not have automatic drains on secondary containment, such as sump pumps that go on automatically, and all drain valves are locked in the closed position.
  • Has valves on tanks or containers that are positioned so that, in the event of a failure, the contents drain into the secondary containment structure.
  • Drain secondary containment structures according to the directions in Table 1, Draining Secondary Containers.
• If the situation requires immediate drainage of a secondary containment structure before the water can be tested for contaminants, transfer any water that might be contaminated to appropriate containers and contact the site ES&H coordinator, who will arrange to have samples drawn for testing.

1. Inspect for the presence of oil or contaminated storm water (water is contaminated with oil if it displays a visible or iridescent sheen).

1. Label the containers as Hazardous Waste and follow the guidance in ESH100.2.ENV.22, Manage Hazardous Waste at SNL/NM until the waste is proven to be non-hazardous by laboratory analysis.
2. Contact the Emergency Hotline, 911.
3. Transfer any oil or contaminated water into appropriate containers (55-gallon drums are best).

1. Follow the same steps as for SNL/NM.
2. Contact the appropriate hotline listed in the Table 3, Hotlines for Reporting Spills.

• Conduct work activities in such a manner as to prevent discharges.
• Ensure that:
  • Tank fill and transfer ports are capped when not in use.
  • Tank fill and transfer ports are clearly marked.
  • The master flow and drain valves, and any other valves permitting direct outward flow of the container’s contents to the surface, have adequate security measures so that they remain in the closed position when in non-operating or non-standby status.
  • The starter control on each oil/petroleum pump is in an area accessible only to authorized Members of the Workforce and is locked in the “off'' position when the pump is in a non-operating or non-standby status.
  • All loading/unloading connections of oil pipelines or facility piping are securely capped or blank-flanged when they are not in service or are in standby service for an extended time.
  • Buried tanks and piping are protected from corrosion by coatings or cathodic protection compatible with local soil conditions.
  • Storage tanks are tested for integrity on a regular schedule and whenever material repairs are made.
  • Loading and unloading areas are equipped with one of the following to prevent vehicles from departing before they are completely disconnected from flexible or fixed oil-transfer lines:
    • Interlocked warning light or physical barrier system.
    • Warning signs.
    • Wheel chocks.
    • Vehicle brake-interlock system.
  • Oil-storage tanks are equipped with one of the following:
    • High-liquid-level alarms, with an audible or visual signal, at a constantly attended operation or surveillance station.
    • High-liquid-level pump-cutoff devices set to stop flow at a predetermined container-content level.
    • Direct audible or code signal communication between the oil-storage tank and the pumping station operators.
    • A fast-response system, such as a digital computer or a direct vision gauge, for determining the liquid level of each bulk storage container. Note: The fast-response system requires a Member of the Workforce to be present at all times during fill or transfer operations to monitor gauges and the overall filling of bulk storage containers.
  • Liquid-level-sensing devices on oil-storage tanks are tested on a regular schedule to ensure proper operation.
  • Adequate lighting, fencing, and locks are used to control access to storage facilities to deter sabotage and protect inventories.
  • All changes in the storage capacity of oil or fuel are reported to the Spill Prevention Controls and Countermeasures (SPCC) coordinator.
• Consult the SPCC coordinator:
  • For specific guidance regarding testing storage tanks for integrity.
  • For guidance regarding storage tank closure.
  • At least sixty days prior to the installation, closure, or routine repair of any storage tank.

• Test each aboveground tank for integrity on a regular schedule and whenever material repairs are made.
• Take into account tank size and design when deciding the frequency and type of testing to be performed. Contact the Spill Prevention Controls and Countermeasures (SPCC) Coordinator for additional guidance.
• Combine visual inspection with another testing technique such as:
  • Hydrostatic testing.
  • Radiographic testing.
  • Ultrasonic testing.
  • Acoustic-emissions testing.
  • Another system of non-destructive shell testing. Note: Contact the SPCC coordinator for guidance on tank testing.
• Keep records of inspections and tests, and comparison records, according to usual and customary business practices.
• Inspect the tank’s supports and foundations.
• Inspect the outside of the container frequently for signs of deterioration, discharges, and accumulated oil inside diked areas.

• Maintain records of all inspections, repairs, and inventories.

• Maintain records of tank testing and maintenance to allow comparison of test results.
• Forward copies of any test results or maintenance records to the Spill Prevention Controls and Countermeasures Coordinator.
• For three years, maintain the record of inspections, repairs, tests, maintenance, and any draining of secondary containment structures.
• After three years, handle records in accordance with SNL’s Records Retention Schedule.

• Maintain a complete copy of the Spill Prevention Controls and Countermeasures (SPCC) plan (including any amendments) and copies of all annual inspection reports, and make the SPCC plan available to the Environmental Protection Agency regional administrator for onsite review during normal working hours.

• Report immediately to your manager and the applicable hotline (see ESH100.3.1, Prepare for and Manage Emergencies ) any unplanned release of oil or fuel, regardless of amount or location.
• After learning of a spill, if it is safe to do so and you have the appropriate training, take the necessary and appropriate corrective actions as soon as possible to contain and remove any spilled material or mitigate the damage caused by the spill.
• Dispose of all rags, soil, and absorbent materials used during cleanup—these are considered part of the spill-- in accordance with the requirements of ESH100.2.ENV.22, Manage Hazardous Waste at SNL/NM.
• Use the hotlines in Table 3 to report spills.
• Contact Environmental Planning or the Spill Prevention Controls and Countermeasures Coordinator for help in determining whether an unplanned release:
  • Is a reportable quantity under federal regulations.
  • Is reportable to state and local agencies.
  • Exceeds any permit limits.

• Maintain the exterior coating of an aboveground storage tank (AST) and ancillary equipment, which is not in contact with soil, in accordance with the current edition of an industry standard or a code developed by a nationally recognized association or independent testing laboratory.
• Mark fill port lids of ASTs and underground storage tanks (USTs).
• Maintain records of all tests, calibrations, maintenance, and repairs at the facility for at least one year.
• Remove water, regulated substances, and debris from within all secondary containment systems, spill containment devices, sumps, and trenches, as needed to maintain the highest level of containment.

• Install spill-prevention equipment, such as a spill-catchment basin, which will prevent the release of product when the transfer hose is detached from the fill port, by doing the following:
  • Automatically shutting off the flow into the tank when the tank is no more than 95 percent full.
  • Alerting the transfer operator of overfilling by restricting the flow into the tank or by triggering a high-level audible and visual alarm when the tank is no more than 90 percent full, or by automatically shutting off power to the pump to the tank when the tank is no more than 95 percent full. Note: Spill and overfill protection are not required for an aboveground storage tank (AST) system if the fill port is within a secondary containment system.
• Provide automatic line lean detectors on all pressurized piping to alert the operator to a leak by restricting or shutting off product flow.
• Install release detection on all new and existing AST systems.

• Test the automatic line leak detectors on all pressurized piping annually to ensure that they:
  • Are properly installed and maintained.
  • Can detect leaks of three gallons per hour at 10 pounds per square inch (psi) within one hour.
• Inspect all piping systems, either through an annual pressure test or through monthly interstitial monitoring, visual inspection, or other approved method. Note: If the piping system is on a suction system, the piping needs only to have a tightness test every three years, if the check valve is not located directly under the pumping motor. No line test is necessary if the check valve is under the motor or if the piping is monitored monthly by interstitial monitoring or visual inspection.
• Monitor all aboveground storage tanks (ASTs) monthly for potential loss of product. Use one or a combination of the following methods to monitor the tanks:
  • Automatic Tank Gauging – This tests for loss of product and conducts inventory control. It must be capable of detecting at least a 0.2 gallon-per-hour loss of product. The tank system may need to be shut down for a period of time, usually during the hours of non-operation.
  • Interstitial Monitoring – This method of monitoring can include sensors placed between the wall of the tank or piping and an impervious secondary barrier, or the use of an impervious secondary barrier that allows for monthly monitoring of the space between the tank and the barrier.
• Conduct the following inspections annually:
  • Inspect all sensors used to monitor interstitial spaces, in accordance with manufacturer’s recommendations.
  • Visually inspect the interstice of double-walled tanks for water.
  • Enter and inspect the interior of a vaulted system.
• Conduct the following inspections monthly:
  • Visually inspect the tank and all components that are readily accessible.
  • Visually inspect any piping that has been installed in a trench.
  • Complete form SF 2001-OIC, Oil Storage Facility Inspection Checklist (Word file/Acrobat file).
  • Check for water in the tank and remove it to the extent technically possible.
  • Properly dispose of any liquid removed from the tank.
  • Inspect a vaulted system from the outside of the vault.
  • Remove water that has accumulated in the secondary containment within one week of a rainfall event, and remove any other debris that has accumulated inside the secondary containment. Note: If gravity drain valves are used to remove water from the secondary containment, keep all valves closed, except while water is being drained.
• Conduct the following inspections periodically:
  • Monitor an impressed current system (if applicable) associated with an AST every 60 days, and keep the monitoring log up to date.
  • Test all cathodic protection systems (if applicable) within 6 months of installation, and every 3 years thereafter.
• Conduct an internal inspection or a tank tightness test 10 years after installation, unless the tank has been installed within a secondary containment system.

• Conduct monthly visual inspections on double-walled aboveground storage tanks (ASTs) that meet the following conditions:
  • The tank must be completely visible and readily accessible.
  • The tank must not be in contact with the ground or soil. Note: Most manufacturers of double-walled ASTs offer monitoring systems that are field-installed or factory-installed. The monitoring systems may be either electronic or manual and may be connected to automatic monitors. You may visually inspect an AST and its associated piping to meet the requirement of monthly monitoring, provided the requirements in this section are met.
• Conduct monthly visual inspections of piping associated with ASTs, if the piping meets the following conditions:
  • All portions of the piping are completely visible and readily accessible.
  • Piping is not in contact with the ground or soil.
• At the facility, keep a log that includes the date, time, initials of the inspector, comments on the condition of the tank, and the results of each inspection.

ENV190

ENV191

ENV190

ENV191

Administrative

Modified

Administrative

Modified

Administrative

Modified

• Updated SAPLE links to subject matter experts for system consistency.
• Updated links to dictionary terms to term identification numbers for system consistency.
• Removed extra blank line in Applicability field.
• Un-merged merged cells for display consistency.

Administrative

Modified

Changes made on 05/20/2010 were relocated to the beginning of the change summary section.

Administrative

Deleted

• Removed references to form SA 2001-ROD, Record of Drainage from Secondary Containment Structures, in Requirements and Instructions section and in Forms, Links, and Tools section.
• Removed "Guidance" and associated links in Forms, Links, and Tools section.

Modified

• Under "Additional Drivers," changed DOE O 450.1, Chg. 1, Environmental Protection Program to DOE O 450.1A.
• Under "Additional Drivers," updated links to regulations.

Administrative

Deleted

• Deleted extra word "release" under Procedure Requirements.

Administrative

Modified

• Corrected dictionary link for the term "release" under Procedure Requirements.

Administrative

Modified

• Corrected dictionary link for the term "release" under Procedure Requirements.