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Policy Area

ESH-Environment Safety & Health

Procedure Number

ESH100.2.ENV.15

Procedure Title

Manage Hazardous Waste at SNL/CA

Procedure Manager

SHAMBER, GARY W.

Status

Active

Subject Matter Expert

  • Janet S. Harris
  • Terry W. Cooper

Applicability, Exceptions, and Consequences

This corporate procedure applies to all Members of the Workforce who perform waste handling, storage, transportation, processing, treatment, recovery, recycling, transfer, and disposal activities on Sandia-controlled premises within the State of California.

Exceptions to, or deviations from, this procedure must be approved through the Executive Policy Sponsor or Policy Area Manager, if delegated. Click here to view Contacts for Corporate Policy System Policies, Processes, and Procedures. See CG100.1.7, Request an Exception to a Policy, Process, or Procedure, for directions on how to obtain an exception to this procedure.

Granting or permitting exceptions or violations of policy, process, or procedure without authority, regardless of position or title, may be cause for disciplinary action up to and including termination of employment. Violating a policy, process, or procedure may be cause for disciplinary action up to and including termination of employment.

IMPORTANT NOTICE: A printed copy of this document may not be the document currently in effect. The official version is located on the Sandia National Laboratories Sandia Restricted Network (SRN).

Procedure Overview

This procedure describes the requirements related to hazardous waste management, including waste generation, accumulation, and disposal, on Sandia-controlled premises in the State of California.

Procedure Requirements

Training

Activity Responsible Individual Required Action
Ensure Required Training Is Completed Managers

Ensure that Members of the Workforce complete the required training identified in this procedure prior to conducting the indicated work activity or fulfilling the indicated role.

Note: See Sandia corporate procedure HR100.2.1, Identify and Complete Sandia Required Training for all Members of the Workforce. 
Complete Training Members of the Workforce who are waste generators Complete required training.

Hazardous Waste Management

Activity Responsible Individual Required Action
Manage Hazardous Waste Managers

Ensure that:

  • Hazardous waste is managed through the Environmental Management Department.
    Note: For more information, see "Defining Hazardous Waste" in the Guidance on Managing Hazardous Waste at SNL/CA.
  • Storage time and volume limits are not exceeded.
  • Members of the Workforce meet specific requirements for maintaining waste accumulation areas, including the allocation of resources to:
    • Correct identified deficiencies.
    • Identify unauthorized materials in areas and spaces for which they are responsible.
Manage Hazardous Waste Environmental Management Department
  • Maintain the Waste Management Program.
  • Provide waste management assistance, including technical answers to questions about waste management to Members of the Workforce.
  • Arrange for the disposal of approved waste streams.
Manage Hazardous Waste Members of the Workforce who are waste generators
  • Apply waste minimization and pollution prevention practices to waste generation, handling, labeling, and accumulation processes, whenever applicable.
  • Follow the requirements in this document and the specifics of the associated technical work documents, as applicable.
  • Notify your manager of waste management issues in areas and spaces you are responsible for, including:
    • The steps taken to correct deficiencies.
    • Identification of unauthorized materials.
    • Waste accumulation quantities that are approaching the waste storage limits.
  • Direct questions regarding hazardous waste handling, storage, transportation, processing, treatment, recovery, recycling, transfer, and disposal activities (including concerns as to whether this section applies to a specific activity) to the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator. Note: For more information, see "Defining Hazardous Waste" in Guidance on Managing Hazardous Waste at SNL/CA.

Technical Work Documents

Activity Responsible Individual Required Action
Prepare Technical Work Documents Managers Ensure that waste management controls-- including training, waste minimization, pollution prevention, handling, storage, transportation, labeling, accumulation, and disposal-- are implemented in technical work documents.
Prepare Technical Work Documents

Members of the Workforce who are waste generators

 
  • Incorporate waste minimization and pollution prevention practices into your technical work documents (TWDs).
  • Prepare technical work documents as described in ESH100.2.GEN.3, Develop and Use Technical Work Documents, which explains acceptable TWD formats for hazardous and radioactive materials.
  • Develop a TWD (e.g., a standard operating procedure) that is specific to your areas and spaces, or adopt an existing document (e.g., Chemical Hygiene Plan) suitable for hazardous waste management.
  • Use the requirements of this procedure and the Primary Hazard Screening and Hazard Analysis to identify important waste management steps to include in your TWD. The PHS and HA software tool evaluates work hazards and allows the generator to identify anticipated hazardous waste.

Waste Minimization and Recycling — Planning and Preparation

Activity Responsible Individual Required Action
Follow a Waste Management Hierarchy Members of the Workforce

Follow Sandia’s waste management hierarchy:

  1. Waste should be reduced or eliminated at the source.
  2. If waste cannot be reduced or eliminated at the source, non-hazardous waste or material should be reused or recycled. The Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator should be consulted for details on applicable requirements.
  3. If waste cannot be reduced or eliminated at the source, or reused or recycled, contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for additional help.

Note: Waste minimization and pollution prevention do not include regulated treatment processes that alter the physical, chemical, or biological characteristics or the volume of hazardous wastes.
Minimize and Recycle Waste Members of the Workforce who are owners or generators of hazardous waste
  • Integrate methods into your daily work operations to minimize the generation of hazardous waste.
  • Evaluate process input to minimize the amount of waste:
    • Minimize the introduction and use of chemicals. Consider process or material modifications that could eliminate or reduce the quantity or toxicity of waste. These changes can often be justified when the cost of waste disposal is considered for the life of the project or process.
    • Identify the least toxic or hazardous material that meets the design or process requirement.
    • Have vendors provide chemicals and materials in reusable or returnable forms. Consult the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for details on applicable requirements.
  • Evaluate process throughput to minimize waste; optimize processes to improve overall efficiency to reduce chemical use.
  • Evaluate process output to minimize waste:
    • Decontaminate material and equipment for reuse.
    • Recycle and reuse chemicals. Consult the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for details on applicable requirements. Consider the Chemical Exchange Program (CEP) or consult the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator before purchasing or disposing of unused chemicals.
  • Document waste minimization efforts.

Hazardous Waste Determination

Activity Responsible Individual Required Action
Determine Whether Waste Is Hazardous Members of the Workforce who are owners or generators of hazardous waste

Determine if potential waste material meets the definition of hazardous waste (California).” If it does not, the requirements of this section do not apply; however, other waste management requirements may apply. Note: For more information, see "Defining Hazardous Waste" in Guidance on Managing Hazardous Waste at SNL/CA.

  • Until proven otherwise, regard the following as hazardous waste.
    • All chemicals, including compressed gases, liquids, and solids that are toxic, ignitable, corrosive, or reactive, unless a waste profile has been completed to determine that they are not hazardous.
    • Any waste item that is contaminated with or that contains any of the above types of chemicals or metals, unless a waste profile has been completed to determine that it is not hazardous waste.
  • If the waste is an unused commercial chemical product, determine if it is identified as an acute hazardous waste. If the waste is identified as an acute hazardous waste, pay close attention to its unique waste management requirements.

Hazardous Waste Prohibitions

Activity Responsible Individual Required Action
Follow Hazardous Waste Prohibitions Members of the Workforce who are waste owners or generators

Unless written approval is granted by the Waste Management Program Lead, do not do any of the following with material identified as hazardous waste:

  • Treat, recycle, dilute, or volume-reduce the material.
  • Discard the material in trash cans or dumpsters.
  • Allow the material to enter sanitary sewers or storm drains via sinks, toilets, etc.
  • Bury the material or release it to the ground directly or indirectly.
  • Allow the material to evaporate or disperse into the atmosphere.
  • Remove the material from Sandia-controlled premises.
  • Bring any material identified as hazardous waste onto Sandia-controlled premises, even if the material was generated on other Sandia-controlled premises.

Management of Common Waste Streams

Activity Responsible Individual Required Action
Manage Common Wastes Members of the Workforce who are waste owners or generators Follow the requirements listed in Table 1, Requirements for Managing Common Wastes.

Table 1. Requirements for Managing Common Waste

Type of Waste Requirements
Aerosol Containers, Nonempty or Pressurized

Manage all nonempty pressurized aerosol containers as hazardous waste.

Aerosol containers must be:

  • Segregated in separate containers when wastes are incompatible.
  • Kept at a safe distance from heat and open flames when holding flammable wastes.

For the purposes of this procedure, an aerosol container is defined as a pressurized, sealed container that holds a product and liquefied or compressed gas, which is dispensed by the activation of a pressure-sensitive valve. 

A consolidation container of waste aerosol containers must be closed (except when filling), structurally sound, compatible with aerosols, and lacking evidence of leakage, spillage, or other damage.
Aerosol Containers, Empty See "Aerosol Containers, Empty” in ESH100.2.ENV.21, Recycle or Reuse Waste at SNL/CA.
Major Appliances See “Major Appliances” in ESH100.2.ENV.21, Recycle or Reuse Waste at SNL/CA.
Ballasts from Fluorescent Lights Manage all fluorescent light ballasts as hazardous waste. If the waste is known to have PCBs ≥ 50 parts per million or contains waste from a PCB spill, the accumulation time in the satellite accumulation area/waste accumulation area is 30 days.
Batteries (Except for Spent Lead Acid Batteries) See “Batteries” in ESH100.2.ENV.21, Recycle or Reuse Waste at SNL/CA.
Cathode Ray Tubes See “Cathode Ray Tubes” in ESH100.2.ENV.21, Recycle or Reuse Waste at SNL/CA.
Classified Waste Classified waste is addressed on a case-by-case basis due to its unique or sensitive status and its potential for being a solid or a hazardous waste. Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for specific policies and answers to any classified waste questions.
Compressed Gas Cylinders, Empty Return cylinders to the supplier for reuse. If a cylinder cannot be returned, handle it as hazardous waste and obtain a SNL/CA Hazardous Waste ID Tag for it from the Waste Description and Disposal Request.
Compressed Gas Cylinders

Centers and departments will incur fees for disposal arrangements made by Waste Management if they:

  • Purchase non-returnable/non-refillable hazardous gas cylinders.
  • Purchase hazardous gas cylinders from a vendor other than the SNL/CA contracted gas products company.
  • Improperly accumulate cylinders.

Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator prior to purchasing any non-returnable gas cylinder.

Gas cylinders cannot be accepted and stored at the Waste Management Facility without prior evaluation and authorization by Waste Management.
Controlled Substances

While not common, some organizations use over-the-counter drugs, pharmaceuticals, or controlled substances in their research or operations. Regardless of their type of use, the disposal of the unused portion of these items is strictly controlled. Waste Management maintains a contract with a registered disposal company.

Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance with disposal of any controlled substance.
Coolant All coolant is to be managed as hazardous waste and will be recycled whenever possible.
Cured Epoxies, Sealants, Adhesives Certain waste epoxies, sealants, and adhesives that have fully cured may be hazardous waste. Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance with making this determination.
Electronic Waste Electronic waste is not typically hazardous. See “Electronic Waste” in ESH100.2.ENV.21, Recycle or Reuse Waste at SNL/CA.
Empty Containers

Containers or inner liners that previously held hazardous materials are categorized as “contaminated containers” for disposal or “empty containers” for recycling.

Rinsing Contaminated Containers

Rinsing hazardous material containers is a prohibited treatment process, except by specific authorization from Waste Management. Any excess material removed from a container must be used for its intended purpose or managed as hazardous waste. Emptying containers must also comply with air pollution control laws.

Disposing of Contaminated Containers Larger Than 5 Gallons

Dispose of a contaminated container with a Waste Description and Disposal Request SNL/CA Hazardous Waste ID Tag if the container meets any of the following conditions without being rinsed:

  • Is greater than 5 gallons in capacity.
  • Is made of wood, paper, cardboard, fabric, porous or absorbent material that has had direct contact with hazardous materials.
  • Contains an “extremely hazardous waste” (see California Code of Regulations Section 66261.110 and Section 66261.113).
  • Contains an “acute hazardous waste” (see California Code of Regulations Section 66261.31(a) or Section 66261.33(e)).
  • Contains pourable material when the container is tilted or inverted in any direction.
  • Contains viscous materials, solids, or sludges that remain in the container and that could be removed by physical methods like scraping or chipping.
  • Contains successive layers of solidified material.
  • The container originated from a radiological area.

Containers with a capacity greater than 5 gallons must be:

  • Reclaimed for scrap value either onsite or shipped offsite to a scrap reclaimer.
  • Reconditioned or remanufactured for subsequent reuse, either onsite or shipped offsite.
  • Shipped to an intermediate collection location for accumulation prior to being reclaimed, reconditioned, or remanufactured.

Containers that will be reclaimed, reconditioned, or remanufactured must be:

  • Marked with the designator “EMPTY.”
  • Recycled within one year of being emptied.

Disposing of Contaminated Containers Smaller Than 5 Gallons

Containers that meet the following conditions are considered empty containers and must be recycled:

  • Is equal to or less than 5 gallons.
  • Is not a compressed gas cylinder.
  • Is not constructed of absorbent material.
  • Contains no pourable material when the container is tilted or inverted in any direction.
  • Contains no materials, solids, or sludges remaining in the container that could be removed by physical methods like scraping and chipping.
  • Does not have successive layers of solidified material.
  • Did not originate from a radiological area.

Containers that will be recycled must be:

  • Marked with the designator “EMPTY FOR RECYCLING.”
  • Marked with the date when the container became empty.

Call the ES&H Hotline (294-ESAH) to arrange for pick up of empty containers or place them in the designated satellite accumulation area, segregated from contaminated containers and other identified hazardous waste.

Aerosol containers emptied of product and propellants to the maximum extent practicable, under normal use, and with the internal pressure approaching atmospheric pressure must be disposed of as scrap metal in a scrap metal bin.

Specific items, such as oil filters or PCB devices are not containers regulated by this procedure but are not excluded from waste regulations. These devices are managed as hazardous waste.

See ESH100.2.ENV.21, Recycle or Reuse Waste at SNL/CA,“Empty Containers” for more information.
Explosive Contaminated Items Waste items-- such as weighing pans—that are contaminated with explosives may be decontaminated with paper wipes and water or a solution consisting of 20% isopropyl alcohol and 80% water. Dispose of the wipes as explosives waste or as trace explosive-chemically contaminated waste, as appropriate.
Fuel Filters

The regulatory requirements for spent fuel filters have been simplified. The fuel filters can now be handled and accumulated along with used oil filters, as long as certain requirements are met. Failure to manage fuel filters in accordance with the law could result in the generator being cited for violations of the hazardous waste laws. If failure to manage fuel filters properly results in fire, explosion, or injury, the penalties could be severe.

Properly drained waste fuel filters can now be accumulated and stored with used oil filters to be recycled for scrap metal content.

Filters and filter components that are not recycled as scrap metal (e.g., plastic and paper waste fuel filters) are not covered by the new regulations and must be managed separately-- any absorbent filter materials contaminated with fuel cannot be accumulated with used oil filters, but must be evaluated and managed separately.

Any residues containing gasoline that accumulate in filter storage containers, and any non-filter material removed from a filter housing must be evaluated for hazardous waste characteristics and managed according to the waste’s classification.

Used fuel filters may be managed under the same standards as used oil filters but in addition, the fuel filters must meet all of the following requirements:

  • They must be stored in containers that are designed to prevent the ignition of gasoline. These containers must be grounded, stored, and managed in accordance with state and local fire code requirements. The containers must be labeled "USED OIL AND GASOLINE FILTERS.”
  • They must be packaged, marked, labeled and transported in accordance with the applicable Department of Transportation requirements when they are ready for transport to a reclaimer or intermediate handler.
  • They must be evaluated and handled properly.

Local fire codes may limit or prohibit the accumulation and storage of waste fuel filters containing gasoline. Contact the Fire Marshal to inquire about local fire safety regulations that may affect your operations and to learn if the container requires additional management or special markings. Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance.
Glass Box Receptacles

The intent of the glass box receptacle is to safely segregate non-regulated glass lab ware from regular trash. Laboratory glassware (intact or broken) and empty clean glass containers may be placed in a glass box receptacle.

Empty glass containers that held chemical or hazardous waste—but not an acute hazardous waste—may be placed in a glass box receptacle if the following criteria are met:

  • All contents have been removed that can be removed using the commonly employed practices to remove material from that type of container, such as pumping, pouring, or aspirating; and
  • No hazardous material can be poured or drained from the container when held in any orientation.
  • No hazardous material remains in or on the container that can feasibly be removed by physical methods (excluding rinsing).

Submit empty glass containers with a capacity of greater than 5 gallons for disposal using the Waste Description and Disposal Request (WDDR) process. Mark the following on the containers:

  • "EMPTY CONTAINER"
  • and the disposal request and line item numbers.

Items Prohibited from Glass Box Receptacles

  • Hazardous waste in containers identified as “E” containers, which hold an “extremely hazardous waste” (see California Code of Regulations, Section 66261.110 and Section 66261.113) or an “acute hazardous waste” (see California Code of Regulations, Section 66261.31(a) or Section 66261.33(e)).
  • Glass containers that do not meet the definition of empty as described in this procedure.
  • High intensity discharge (HID) lamps, including mercury vapor lamps, neon, high pressure sodium lamps, and metal halide lamps that contain elemental mercury metal and mercury compounds. These are regulated in California and are managed as universal waste.
  • Fluorescent light bulbs (intact or broken) that have been identified as universal waste.
  • Circular or U-shaped waste light bulbs managed as hazardous waste using a WDDR.
  • Non-glass items (e.g., regular trash, PPE, cans).
  • All liquids.

Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance.
Lamps

Because the following items contain elemental mercury metal and mercury compounds, they are regulated by the State of California:

  • fluorescent lamps and tubes, including low mercury tubes
  • compact fluorescents, including low mercury lamps and high intensity discharge (HID) lamps
  • mercury vapor lamps
  • neon
  • high pressure sodium lamps
  • metal halide lamps.

Authorized and qualified light technicians collect all fluorescent tubes, lamps and HID lamps. They are stored in appropriate containers and in the designated Universal Waste Accumulation Area.

Broken fluorescent tubes and lamps or HID lamps can be placed into the container as intact tubes and lamps.

Do not place light bulbs or fluorescent tubes in glass box receptacles.

See “Disposing of Lamps that are Broken” in ESH100.2.ENV.21, Recycle or Reuse Waste at SNL/CA for management information.
Lead Acid Batteries

Manage as hazardous waste lead acid batteries that are equivalent in type and size or are smaller than spent lead-acid storage batteries removed from motor vehicles. (This is because batteries that are cracked, overturned, or missing a cap can leak hazardous acid and lead.)

Although lead acid batteries are managed through Waste Management, they are sent to a recycler, provided the following conditions are met:

  • Batteries are intact and not leaking-- no cracked or overturned batteries or batteries with missing caps.
  • No electrolytes or acids have been removed from the batteries.
  • Batteries are accumulated and stored properly to prevent the release of acid or lead into the environment.

Storage

Store undamaged batteries upright on a covered pallet over a non-reactive, curbed, and sealed surface such as coated concrete or asphalt. Care should be taken to prevent the terminals from short-circuiting.

Manage damaged or leaking batteries to minimize the release of acid and lead and to protect handlers and the environment. Store damaged batteries and transport them in a non-reactive, structurally secure, closed container (e.g., polyethylene buckets or drums) capable of containing any release of acid and lead.

Package containers holding one or more damaged batteries for transportation in a manner that prevents the container from tipping, spilling, or breaking during transport. Damaged batteries packaged and labeled as specified may be transported with intact batteries.

Labels

Label containers holding one or more damaged batteries with the date the first battery was placed into the container (i.e., the initial date of accumulation). Write the labels in permanent ink, paint, or other weather-resistant material to ensure the date is legible and conspicuous.

A Waste Description and Disposal Request is required for removal of all lead acid batteries from a generator’s location. Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for more information.
Mercury

Manage all mercury wastes as hazardous waste and obtain a SNL/CA Hazardous Waste ID Tag for it from the Waste Description and Disposal Request system.

If the mercury is inside an appliance, battery, or fluorescent light tube, see appliances, batteries, or lamps in this procedure for further guidance. See also ESH100.2.ENV.21, Recycle or Reuse Waste at SNL/CA.
Nanomaterial-Bearing Waste

Nanomaterial-bearing waste streams consist of:

  • Any material that has come into contact with dispersible, engineered nanoparticles and that has not been decontaminated. This includes PPE, wipes, blotters and other disposable laboratory materials used during research activities.
  • Liquid suspensions containing nanomaterials (e.g., hydrochloric acid containing carbon nanotubes).
  • Hazardous solids containing or coated with nanomaterials that can be released into the air or leach into liquids. This includes nanomaterials that can be dislodged via mechanical forces, such as scraping.

The above does not apply to nanomaterials embedded in a solid matrix that cannot reasonably be expected to break free or leach out when they contact air or water.

Characterize and manage nanomaterial-bearing waste streams as either hazardous or nonhazardous waste, according to the requirements of all applicable federal, state and local requirements, and all applicable laboratory requirements for chemical waste. Follow these requirements as well:

  • In order to reduce the waste generated, consider reducing the risk of loss of nanomaterials into the air and surrounding environment by suspending powders in a small volume of a non-hazardous liquid. Balance the added safety, if any, against the risks and costs of the increased volume of waste.
  • Evaluate surface contamination or decontaminate equipment used to manufacture or handle nanoparticles before disposing of it or reusing it. Treat wastes (such as cleaning solutions, rinse waters, rags, PPE) resulting from decontamination as nanomaterial-bearing waste.
  • Do not put material from nanomaterial-bearing waste streams into the regular trash or down the drain.
  • Package nanomaterial-bearing wastes in containers in good condition that are compatible with the contents and that afford adequate containment to prevent the escape of the nanomaterials.
  • Label the waste container with a description of the waste and the words “CONTAINS NANOMATERIALS." Include available information characterizing known and suspected properties.
  • Collect paper, wipes, PPE and other items with loose contamination in a plastic bag or other sealable container. Store it in an area with emissions controls. When the bag/container is full, close it, take it out of the emission control area and place it into a second plastic bag or other sealable container.
Oil, Used

California requires that used oil or waste oil be managed as hazardous waste unless it is shown to meet the specifications for it to be recycled. Obtain a SNL/CA Hazardous Waste ID Tag for it from the Waste Description and Disposal Request system. Note in the WDDR form whether the oil contains known or suspected PCBs. All high-risk oils must be tested at the Waste Management Facility for PCBs prior to shipment for off-site treatment and disposal.

Used oil is defined as oil that has been refined from any crude or synthetic oil that has been used, and as a result of use or as a consequence of extended storage or spillage, has been contaminated with physical or chemical impurities. Used oil includes, but is not limited to, the following:

  • Vehicle crankcase oils.
  • Hydraulic oils.
  • Engine lubricating oils.
  • Compressor oils.
  • Transmission fluids.
  • Turbine oils.
  • Gearbox and differential oils.
  • Bearing oils.
  • Gear oils.
  • Transformer (electric) oils.
  • Refrigeration oils.
  • Metalworking oils.
  • Railroad oils.

Used oil does NOT include:

  • Antifreeze.
  • Brake fluid.
  • Other automotive wastes.
  • Fuels (gasoline, diesel, kerosene).
  • Grease.
  • Solvents.
  • Substances that are not oils.
  • Oils with a flashpoint below 100°F.
  • Oils containing greater than 1,000 parts per million (ppm) total halogens.
  • Oils mixed with hazardous waste.
  • Wastewater containing small amounts of used oil.
  • Oils containing 5 ppm or greater of polychlorinated biphenyls (PCBs).
  • Sludge at the bottom of tanks.

Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance.
Oil Filters, Used

Used oil filters may exhibit hazardous characteristics for lead, other heavy metals and petroleum-derived compounds. California encourages the recycling of used oil filters. The state law requires that used oil filters be managed as hazardous waste unless they have been determined by documented laboratory analysis to be non-hazardous. Improper management of used oil filters can result in significant fines and penalties.

Draining Oil Filters

Drain and collect the free-flowing oil from the filters and manage the collected oil under the requirements for used oil. The filters must be drained of all free flowing oil before they are placed in storage containers. The term “free-flowing” is defined as; a continuous stream of used oil from the filter when it is turned over. Used oil that flows drop-by-drop is not considered to be free-flowing. If the filter is equipped with a flapper valve or other device that blocks drainage, the valve must be opened or the filter case punctured or opened to allow the residual used oil to drain freely.

Used oil filter crushers are commonly used by oil filter generators to remove oil and to compact them for shipping. The state allows generators to pierce and crush drained oil filters to prepare them for recycling. This treatment does not require a permit. The generator must properly manage all used oil and other residues that drain from the filters as a result of the crushing, puncturing, or other action.

Containment and Storage

Since oil filters can still drip oil after they have been drained, they must be placed in a container that can capture all of the used oil that continues to drain from them.

Properly contain, label, and store the used oil filters. These containers must be:

  • Labeled “DRAINED USED OIL FILTERS.”
  • Clearly marked with the initial date of accumulation or receipt. The initial date of accumulation is the date when the first filter is placed into the container or the date when a container of filters is received at a second location.
  • Waterproof, non-leaking, and closed during transportation so that oil does not spill out if the container falls onto its side.

Store used oil filters only for the allowed time limits.

Generators may store up to one ton of used oil filters for a period of up to one year. One ton is approximately equivalent to nine 55-gallon drums of uncrushed filters or six 55-gallon drums of crushed filters. Storing more than one ton of used oil filters is limited to 180 days, unless the storage facility has a hazardous waste permit authorizing a longer storage period.

Disposal

Do not dispose of used oil filters in municipal trash containers or at non-hazardous waste landfills. Used oil filters can only be sent to designated facilities. The only allowable facilities are:

  • Smelters or scrap metal processors for recycling.
  • Municipal solid waste incinerators for energy recovery

Filters can be sent to municipal solid waste incinerators only if the remaining metal casings are sent to a smelter or scrap metal processor for recycling.

Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance.
Oily Rags and Wipes

Manage as hazardous waste rags or wipes that have been used to soak up miscellaneous oil drips and leaks from machinery or devices.

Reusable fabrics, such as oily rags and coveralls, can be sent for commercial laundering. Reusable absorbents being sent off for recycling can be managed as recyclable material. Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance.
Print Film (Self-Developing, e.g., Polaroid) and Associated Waste Manage as hazardous waste unused print film and all other associated waste items, unless characterization results from the waste profile tool document that the waste is nonhazardous.
Reactive Wastes

Reactive wastes are unstable and readily undergo violent changes. If a process or activity can generate unwanted reactive or explosive materials, contact the Environmental Management Department. Waste Management will evaluate the process and recommend available disposal options.

Reactive wastes must be evaluated by Waste Management prior to acceptance by the Waste Management Facility. The SNL/CA Hazardous Waste Facility will not accept Department of Transportation Class 1 explosive waste. Consult the explosive safety contact for assistance with explosive labeling and storage requirements.
Residue from Reacted Explosives The residue from explosives that have been completely reacted through normal use or testing is not explosive waste. However, the residue may be hazardous waste depending on the combustion products of the original explosive or other contaminants. The owner of the material is responsible for determining if the residue is hazardous waste.
Scrap Metal, Hazardous

Manage the following materials as hazardous, radioactive, or mixed waste and do not discard them as scrap:

  • Lead-acid storage batteries, waste elemental mercury, and water-reactive metals such as sodium, potassium and lithium.
  • Magnesium-- from boring, trimming, grinding, shaving, and sanding activities; and any other forms capable of producing independent combustion.
  • Beryllium-- from boring, trimming, grinding, shaving, and sanding activities; and any other forms capable of producing adverse health effects or harm to the environment.
  • Any metal contaminated with a hazardous or radioactive material.
  • Any metal container contaminated with a free-flowing quantity of hazardous liquid (see Empty Containers above).
  • Metal-bearing sludges, fine powders, semi-solids and liquid solutions that are hazardous wastes.
  • Radioactive metals.
Scrap Metal, Nonhazardous

Accumulate the following in scrap metal bins for recycling:

  • Manufactured and solid metal objects, products, or filings that are not covered by the above definitions and are neither hazardous nor radioactive waste. This includes filings from cutting, trimming, stamping, grinding, shaving, and sanding activities; and solid metal residues from metal production.

See “Scrap Metal” in ESH100.2.ENV.21, Recycle or Reuse Waste at SNL/CA, for more information.
Sharps (including chemically contaminated broken glassware and all syringes) Manage and label as hazardous waste broken glass or sharps that contained hazardous materials and do not meet the definition of “Empty Containers.” For safe handling, place broken glass and other sharps in an approved rigid container that cannot be perforated and that will support the weight of the contents. Obtain a SNL/CA Hazardous Waste ID Tag from the Waste Description and Disposal Request system for it.
Solder See “Solder” in ESH100.2.ENV.21, Manage Other Waste at SNL/CA, for management information.
Solvent-Contaminated Wipes or Rags Unless specifically authorized by Waste Management, do not dispose of any contaminated wipes or rags in the municipal trash. Wipes or rags contaminated with certain specific solvents and used until dry may still be hazardous waste. Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator to determine if the wipes or rags are hazardous.
Toner and Ink Cartridges See “Toner and Ink Jet Cartridges” in ESH100.2.ENV.21, Recycle or Reuse Waste at SNL/CAfor more information.
Trace Explosive Contamination

Trace explosive contamination is the term used to characterize certain explosive-contaminated waste items that may be managed as non-hazardous waste (i.e., the level of explosive contamination is such that it does not present an explosive safety hazard to handlers).

For explosive-contaminated waste to be characterized as “trace explosive contaminated,” all of the following criteria must be met:

  • The estimated explosive concentration is less than or equal to 1% by weight.
  • The estimated total net explosive weight is less than or equal to 1 gram per primary container.
  • The explosive substance is distributed in such a manner and present in a sub-critical diameter such that the explosives will not retain their explosive properties.
  • The explosive substance is not a true primary explosive, i.e., dry pentaerythritol tetranitrate (PETN), high melting-point explosive (HMX), cyclotrimethylenetrinitramine (RDX), cobalt-perchlorate (CP), and cis-bis-(5-nitrotetrazolato)tetraminecobalt(III) perchlorate (BNCP).
Unknown Waste

If you encounter unauthorized or unknown waste material, do the following:

  • Notify the owner to take custody of the material. If an owner cannot be identified or notified, notify the manager responsible for the area/facility and the Waste Management Program Lead.
  • Assume unauthorized or unknown waste is hazardous and manage it as such unless and until the contents are confirmed non-hazardous.
  • Make every attempt to identify the waste through contact with possible owners.
  • If identification attempts are unsuccessful, contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance.
Waste Pending Characterization Manage as hazardous any waste that has been sampled and is pending analysis. Date and mark this waste as "WASTE PENDING ANALYSIS." Obtain from the Waste Description and Disposal Request system a temporary SNL/CA Hazardous Waste ID Tag describing what the waste may possibly be and place the ID tag on the container. Upon receipt of the laboratory analysis results, amend the WDDR ID tag accordingly to reflect the current information. Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance.

Hazardous Waste with No Disposal Path

Step Responsible Individual Required Action
1 Members of the Workforce Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance with the approval request process and determining whether waste has no disposal path (NDP).
2 Members of the Workforce Prepare and submit an approval request package to the DOE/NNSA/Sandia Site Office (SSO) according to the requirements in Table 2, Request Package Content, for materials that are currently in inventory and will not have an identified disposal path when they become waste. Note: Because no action can be taken up front to prevent the material from becoming a no-disposal-path waste, this approval will focus on action requirements for future management of the waste.
3 Members of the Workforce Take all necessary actions, including heeding procurement restrictions, to ensure that no materials are procured that may lead to a no-disposal-path waste, without receiving prior approval from the DOE/NNSA/Sandia Site Office.
4 Members of the Workforce Identify the type and quantities of the waste with no disposal path as part of the work planning process. (See examples of waste with no disposal path in "Examples of Potentially Incompatible Waste" in Guidance on Managing Hazardous Waste at SNL/CA.)
If… Then…
New project or process is likely to generate waste with no disposal path, Proceed to Step 5.
Waste with no disposal path is not identified, An approval package is not needed.
5 Members of the Workforce Prior to generating waste with no disposal path (NDP), prepare and submit to the DOE/NNSA/Sandia Site Office a request package that includes the information in Table 2. Because the approval to generate an NDP waste is granted on a fiscal year basis, you must review and resubmit the request every year that an NDP waste is generated, unless a disposal path becomes available.
6 Regulated Waste and Nuclear Material Disposition Provide a formal letter with the approval request package and transmit both to the DOE/NNSA/Sandia Site Office (SSO). The Regulated Waste and Nuclear Material Disposition Department must be the point of contact with the SSO. Include a description of any problem in identifying programmatic ownership with the approval request package.
7 DOE/NNSA/Sandia Site Office Review the request and provide formal notification of the decision and any associated action requirements to SNL.
8 Members of the Workforce Review and renew the approval each fiscal year that the process continues. By October 1 of each year, if requested, provide to the DOE/NNSA/Sandia Site Office (SSO) an annual report documenting the steps taken to manage and find disposition for each NDP waste that has been previously approved by SSO. Note: Progress made in locating a viable disposal path must be considered necessary for renewed approval to continue to generate waste with no identified path to disposal.
9 Members of the Workforce Retain the records of approval in accordance with records retention established by the generating organization.
10 Members of the Workforce Track volumes of waste with no disposal path separately from routine or stored wastes with a disposal path.

Table 2. Request Package Content

Members of the Workforce who are waste owners or generators must provide the following information to the DOE/NNSA/Sandia Site Office when requesting permission to generate no-disposal-path (NDP) waste.
General Information
  • Name of program that funds the project or process that will generate the waste (program/project manager's name).
  • SNL contact, telephone number, and organization.
  • Process that generates the waste and its location (technical area, building, or other location descriptor).
  • Scheduled start-up date.
Waste Information
  • Waste that cannot be disposed of and the volume (annual volume and anticipated life-cycle volume) of waste that will be generated by the process.
  • The NEPA document number that addresses this operation and the generation and disposition of this waste.
  • Summary of the documentation that comprises the authorization basis or authorization agreements for this facility and this operation, if applicable.
  • Explanation of the waste characteristics and issues that prevent disposal of the waste (for example, it is a non-defense transuranic waste and there is no licensed disposal facility; the waste requires treatment before disposal, and there is no appropriate treatment facility). See examples of waste with no disposal path in "Examples of Potentially Incompatible Waste" in Guidance on Managing Hazardous Waste at SNL/CA.
Analysis
  • Description of all activities and inquiries that have been made to determine whether a treatment/disposal path is available. Provide copies of pollution prevention opportunity assessments or other waste minimization/pollution prevention studies performed for the waste stream. Indicate whether this waste is being addressed by national efforts to provide treatment and disposal options (for example, Mixed Low Level Waste Center of Excellence national procurements).
  • Description of the consideration of alternatives to the process that generates the problem waste. Can the process be eliminated? Can the raw materials used in the process be changed to preclude generating the problem waste?
  • Estimate of the life cycle costs for storage and maintenance of the waste, and estimate ultimate disposal costs, if possible. Include a commitment from the generating program to support those costs until the waste is ultimately disposed of.

Waste Compatibility and Segregation

Activity Responsible Individual Required Action
Segregate Incompatible Waste Members of the Workforce who are owners or generators of hazardous waste
  • Determine the potential incompatibilities of the waste. See one of the following:
    • Relevant material safety data sheet.
    • Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance.
    • 40 CFR 265, Appendix V, Examples of Potentially Incompatible Waste.
    • Title 22, Division 4.5, Chapter 15, Appendix V, Examples of Potentially Incompatible Waste.
  • Segregate incompatible wastes by placing them in separate containers.
Segregate Explosive Waste Members of the Workforce who are owners or generators of explosive waste
  • Physically segregate the explosive waste into the following categories:
    • Articles that contain explosives.
    • Bulk explosive substances.
    • Solid and liquid waste items that are contaminated with explosives.
  • Further segregate dissimilar items within the same category by waste type:
    • Waste articles that contain explosives by identical type, such as RP-2 detonators.
    • Waste bulk substances by explosive type.
    • Waste solid items contaminated with explosives, such as wipes, from other explosive-contaminated solid items, such as filters.
    • Waste solvents contaminated with explosives by solvent type and explosive type.

Containers

Activity Responsible Individual Required Action
Select and Use Hazardous Waste Containers Members of the Workforce who are waste owners or generators
  • Ensure that containers are able to withstand normal activities (i.e., storage, forklift handling, truck transport and being hand-carried) within Sandia-controlled premises without leaking or sustaining damage.
  • Place hazardous waste inside an appropriate container with a SNL/CA Hazardous Waste ID Tag (Figure 1) generated from the Waste Description and Disposal Request (WDDR) process.
  • Use an appropriate container that is:
    • Chemically compatible with the waste, in good condition and leak-free. A container in good condition has no dents, creases, bulges, or corrosion that would compromise the integrity of the container. Minor dents and/or surface corrosion are acceptable.
    • Closed, except to add or remove waste. A closed container will not allow any waste to escape into the environment.
    • Free of external chemical contamination (i.e., all waste must be inside its container).
  • Ensure that funnel equipment that drains hazardous waste into containers via tubing through an opening in a cap of the container has all vent holes sealed or capped off when the machine power switch is off. The use of a funnel that attaches directly to the waste containers and to the tubing is considered a closed container regardless of the machine operating status. Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance.
Select and Use Explosive Waste Containers Waste generators
  • When placing explosive waste in containers, comply with all compatibility and container requirements in MN471011, Explosives Safety Manual.
  • Place explosive waste inside antistatic primary containers, such as VelostatTM bags or pillboxes.
  • Place primary containers of explosive waste inside Sandia-approved explosive transportation (outer) containers, which must also comply with container requirements of MN471011, Explosives Safety Manual. More than one primary container may be placed inside a transportation container, but only if all compatibility requirements are met. Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance.

Labels

Activity Responsible Individual Required Action
Label Hazardous Waste Members of the Work force who are waste owners or generators
  • Before hazardous waste is first placed inside a primary container, immediately apply a SNL/CA Hazardous Waste ID Tag (Figure 1) generated from the Waste Description and Disposal Request (WDDR) process.
  • When a container exceeds the waste volume limits of a satellite accumulation area (SAA), immediately update the fill date on the SNL/CA Hazardous Waste ID Tag using the WDDR process and identify the day the SAA volume limit was exceeded; and submit the waste for pickup.
Label Non-Hazardous Waste Members of the Workforce who are waste owners or generators Place non-hazardous solid waste items in a clear plastic bag, seal the bag, and deposit the bag in the regular trash. No date is required.
Label Other Wastes Waste owners or generators

Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for appropriate labels for the following types of materials.

  • MATERIAL FOR RECYCLE: This label may be appropriate for, lead-acid batteries, scrap metal, and specific electronics and circuit boards.
  • SOLID WASTE: This label may be appropriate for solid waste that requires special handling
  • LEAD FOR RE-USE: This label may be appropriate for lead items that will be re-used, such as lead bricks used for shielding. Note: Refer to ESH100.2.ENV.8, Manage Excess Metallic Lead, for further requirements.

 

 

SNL/CA Hazardous Waste Identification Tag

Figure 1. Example SNL/CA Hazardous Waste Identification Tag

 

Hazardous Waste Accumulation

Activity Responsible Individual Required Action
Accumulate Hazardous Waste

Members of the Workforce who are waste owners or generators

Accumulate waste only in one of the following areas:

  • At a satellite accumulation area (SAA), as described in the section below on SAA management.
  • At a less-than-90-day accumulation area, as described in the section below on this type of accumulation area section below.

Note: In most instances, an SAA has fewer associated regulatory requirements as compared to a less-than-90-day accumulation area; however, the requirements for accumulating hazardous waste at an SAA are more restrictive in terms of allowable waste volume, location, and who is allowed to contribute waste. Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance in determining which option is better for accumulating and managing hazardous waste.

Managing Satellite Accumulation Areas

Activity Responsible Individual Required Action
Manage Satellite Accumulation Areas

Members of the Workforce who are waste owners or generators
  • Accumulate primary containers of hazardous waste at a satellite accumulation area (SAA). Every location where hazardous waste is initially accumulated is, at a minimum, an SAA and is subject to all requirements of this procedure, regardless of the type of hazardous waste being stored.
  • Accumulate containers of hazardous waste for no longer than one year (365 days) from the container start date (i.e., the date the waste was first placed in a container).
  • Establish a less-than-90-day accumulation area to accept waste from other SAAs. (See the Limit SAA Volumes section  for the volume distinction between an SAA and a less-than-90-day accumulation area).
  • Ensure the SAA is:
    • Under the control of the owner or generator of the waste in storage at the SAA at all times.
    • Located at or near the point of waste generation (generally within the same room where the waste is generated). If this conflicts with any other requirement, contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for guidance.
    • Located at least 20 feet from security perimeter fences.
  • Do not:
    • Accept waste from other waste owners or generators.
    • Establish an SAA without first obtaining approval from your Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator.
    • Submit waste to other waste owners or generators (unless it is to a less-than-90-day accumulation area).
    • Transfer waste from one SAA to another SAA.
    • Combine waste from other SAAs.
    • Move waste out of the SAA (unless it is being placed in a less-than-90-day accumulation area) prior to pickup by personnel from the Waste Management Facility. If waste must be moved to facilitate pickup, the move must be coordinated with WMF personnel so that the movement and pickup are concurrent.

Note: Contact the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator for assistance in establishing an SAA. SAAs can vary in size from a single plastic bag on a workbench to several containers in a dedicated area or room. The size and boundaries of an SAA vary and depend on an owner's or generator's waste type, container, and work area.
Limit SAA Volumes

Members of the Workforce who are waste owners or generators
  • Limit the total volume of either liquid or solid hazardous or acute hazardous waste stored at an SAA, as follows:
    • Hazardous waste accumulated at an SAA is limited to 55 gallons.
    • Acute hazardous waste accumulated at an SAA is limited to 1 quart.
  • If the total volume of waste at an SAA exceeds either the 55-gallon or the 1-quart volume limit,
    • Mark the date the volume limit was exceeded.
    • Remove the quantity in excess of the applicable limit within three calendar days by requesting a 3-day pickup. The request for a 3-day pickup must be initiated as soon as the volume limit is exceeded by completing the appropriate disposal request via the Waste Description and Disposal Request process and checking the box for a "Volume Limit Pickup." Note: Contact Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator to ensure wastes are picked up by the required time.

Less-Than-90-Day Accumulation Areas

Activity Responsible Individual Required Action
Prepare and Operate a Less-Than-90-Day Accumulation Area

Members of the Workforce
  • Maintain and operate less-than-90-day accumulation areas to minimize the possibility of fire, explosion, or any unplanned release of hazardous waste to air, soil, or surface water.
  • Equip less-than-90-day accumulation areas with the following:
    • Internal communications or an alarm system capable of providing immediate emergency notification (voice or signal) to facility personnel.
    • A telephone, cellular telephone, or hand-held two-way radio capable of summoning emergency assistance from the SNL/CA Central Alarm Station (911, 294-2300).
    • Portable fire extinguishers, fire control equipment, spill control equipment, and decontamination equipment.
    • Water at adequate volume and pressure to supply water hose streams, foam-producing equipment, automatic sprinklers or water spray systems.
  • Test and maintain all communications or alarm systems, fire protection equipment, spill control equipment, and decontamination equipment, as required, to ensure proper operation during an emergency.
  • Ensure that whenever hazardous waste is being handled, all personnel involved in the operation either have immediate access to an internal alarm or emergency communication device, directly or through visual or voice contact with another employee.
  • Ensure that whenever there is just one employee present during operations, that employee has immediate access to a telephone, cellular telephone, or hand-held two-way radio capable of summoning external emergency assistance.
  • Maintain aisle space to allow unobstructed movement of personnel, fire protection equipment, spill control equipment, and decontamination equipment to any area during an emergency.
Write a Contingency Plan

Members of the Workforce and Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator
  • Write a contingency plan in cooperation with the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator that describes the actions personnel must take to mitigate an emergency resulting from fires, explosions, or any unplanned release of hazardous waste to air, soil, or surface water.
  • Carry out provisions of the contingency plan immediately in the event of a fire, explosion, or release of hazardous waste.
  • Maintain site-specific and SNL site-wide contingency plans at the following locations:
    • The less-than-90-day accumulation area, and
    • The SNL/NM Emergency Operations Center.
  • Review and amend, as necessary, each contingency plan, whenever one of the following is true:
    • Applicable regulations are revised.
    • The plan fails in an emergency.
    • The facility changes with respect to design, construction, maintenance, or operation in a way that increases the potential for fires or explosions, or the releases of hazardous waste, or when the type of response necessary in an emergency changes.
    • The list of emergency coordinators changes or your telephone numbers changes.
    • The list of emergency equipment changes.
Maintain Training Records

Members of the Workforce
  • Maintain the following records as part of the less-than-90-day accumulation area notebook at or near the accumulation area:
    • The job title of each position at the accumulation area relating to hazardous waste management and the name of the persons filling each job.
    • A written description of each job.
    • A written description of the type and amount of both introductory and continuing training that will be given to each person filling each job position.
    • Records that document completion of the required training.
    • ENV416 (Training Attendance Sheet).
    • Training Matrix Form.
  • Destroy records five years after the permit expires after a retention review (including long-term environmental stewardship) determines the records have no continuing value.
Contain Hazardous Waste

Members of the Workforce

Place waste inside containers that are:

  • Chemically compatible with the waste.
  • In good condition and leak-free. A container in good condition has no dents, creases, bulges, or corrosion that would compromise the integrity of the container. Minor dents and surface corrosion are acceptable. If a container holding hazardous waste is not in good condition or if it begins to leak, the waste must be transferred to a container that is in good condition.
  • Closed, except when waste is being actively added or removed. A closed container does not allow any waste to escape into the environment.
  • Handled and stored in a manner that will not cause the container to rupture or leak.
  • Free of external chemical contamination (in other words, all waste must be inside its container).
  • Equipped with a cover and closure devices that form a continuous barrier over the container openings such that when the cover and closure devices are secured in the closed position there are no visible holes, gaps, or other open spaces into the interior of the container.
  • Stored in a manner that allows the container to be easily accessible and inspected.
Mark Containers

Members of the Workforce
  • Mark containers with a SNL/CA Hazardous Waste ID Tag generated by the Waste Description and Disposal Request process.
  • Ensure the required markings are visible for inspection.
Heed Time Limit

Members of the Workforce

 Do not store hazardous waste at a less-than-90-day accumulation area for more than 90 days. A 30-day extension of the time limit is possible in special cases (such as when it is not feasible to remove the waste within 90 days). Make requests for the 30-day extension before the sixtieth day, or as soon as possible, by contacting the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator.
Assign Emergency Coordinators Managers Designate one or more employees as emergency coordinators for less-than-90-day accumulation areas.
Coordinate Emergencies Emergency Coordinators
  • At all times be either in the immediate vicinity of the accumulation area for which you are responsible or be on-call and able to reach the accumulation area within a short period of time.
  • Be responsible for coordinating emergency response measures until the incident commander designated by the Emergency Operations Center arrives and takes over.
  • Be familiar with all aspects of the contingency plan, facility operations, waste locations, characteristics of the waste, location of records, and facility layout.
  • Keep the contact information current in the contingency plan. Note: The specific duties of the emergency coordinator are described in the Site-Wide Contingency Plan and in the site-specific addendum for each accumulation area.
Inspect Accumulation Areas Inspectors
  • Inspect at the time containers are accepted the containers and their closure devices for visible cracks, holes, gaps, and other open spaces into the interior of the container when the closure devices are secured in the closed position.
  • Inspect at least weekly the accumulation areas where containers are stored. Look for leaks and for deterioration caused by corrosion or other factors.
  • Include at a minimum in each inspection the questions on the inspection checklist.
  • Document the initial acceptance and the weekly inspection of containers-- include date, time, signature, and notation of items on the checklist-- and maintain the documentation at the accumulation area.
Repair Defects of Containers or Closure Devices Found at the Time of Inspection Owner or waste site worker
  • Make first efforts at repair of the defect no later than 24 hours after detection.
  • Complete the repair as soon as possible and no later than five calendar days after detection.
  • Note the repair in the accumulation area’s inspection log.
Maintain Records Inspectors, emergency coordinators, and owners

Maintain the following records as part of the less-than-90-day accumulation area notebook at or near the accumulation area:

  • A copy of the approved site-specific contingency plan signed by all personnel at the less-than-90-day accumulation area.
  • A copy of the site-wide contingency plan for less-than-90-day accumulation areas at SNL/CA.
  • Current inspections and those generated within the preceding 12 months within the accumulation area for review and auditing purposes.
  • Inspection records for the prior three years in department records and make them available for review or audit.
  • When the accumulation area is vacated, a copy of the correspondence declaring all waste has been removed, a declaration that no future waste will be kept at this area, a history of any spills, that there is no visible contamination in the area, and the less-than-90-day accumulation area has been decommissioned and is officially closed.

Universal Waste Accumulation Areas

Activity Responsible Individual Required Action
Accumulate Universal Waste Members of the Workforce
  • Accumulate universal waste for no longer than one year (365 days) from the container start date (i.e., the date the waste was first placed in a container or received).
  • Provide evidence of the accumulation time period by:
    • Marking or labeling the container with a start date (i.e., the date the waste was first placed in a container or received).
    • Maintaining an onsite inventory system that documents each individual container start date in each accumulation area.
    • Immediately contain all unauthorized releases of universal wastes and their residues.
    • Residues on leaking, broken, or otherwise damaged universal waste may be managed as universal waste, provided that it is repackaged according to the standards in 22 CCR, Section 66273.33. Determine if any material resulting from a release is hazardous waste, and if so, manage it in accordance with all applicable hazardous waste requirements.

Disposal Request

Activity Responsible Individual Required Action
Request Disposal of Universal Waste

Members of the Workforce who are waste owners or generators

Request disposal of universal waste on or before either:

  • The day that the applicable volume limit is exceeded.
  • The date when the generator's status or assignment changes such that the waste is no longer under your control.

Note: The generator should contact Pollution Prevention for disposal.

Spills

Activity Responsible Individual Required Action
Respond to Spills or Leaks Members of the Workforce
  • To manage spills of universal waste, see ESH100.2.ENV.21, Recycle or Reuse Waste at SNL/CA.
  • Call 911 if unknown hazardous materials are spilled or if more than one gallon of flammable liquid is spilled and health, safety, or the environment is immediately threatened. Note: If the leak/spill is the result of improper handling or damaged, defective, or incompatible containers, consult with the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator to improve practices and prevent additional leaks or spills.
  • Report hazardous material spills greater than one pound solid or one pint liquid to the ES&H Hotline, 294-3724 (294-ESAH).
  • Manage all spilled material, absorbents, neutralizers, and contaminated personal protective equipment as hazardous waste. When these materials are accumulated according to these requirements, complete a WDDR form to arrange for their disposal. Note: Members of the Workforce may elect to clean up smaller spills or they may request assistance via the ES&H Hot Line, 294-3724 (294-ESAH).

Management of Excess and Waste Military Munitions

Activity Responsible Individual Required Action
Determine If Military Munitions Are Excess or Waste

Members of the Workforce

 Manage and identify the munitions according to the descriptions in Table 3, Managing Excess and Waste Military Munitions.
Maintain Explosives Inventory

Members of the Workforce who are owners of excess or waste military munitions

Provide and enter the following information into the Explosive Inventory System (EIS):

  • Standard nomenclature.
  • All applicable lot numbers.
  • Federal supply class (FSC).
  • National stock number (NSN).
  • Department of Defense Ammunition Code (DoDAC) or Department of Defense Identification Code (DoDIC).
  • Condition code.

Note: Consult the appropriate Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator or the Explosive Waste Project Leader for assistance.
Dispose of Explosive Waste, Excess and Waste Military Munitions

Members of the Workforce who are owners of excess or waste military munitions

 Request explosive waste or excess military munitions and waste military munitions disposal by completing the process in the Explosive Inventory System (EIS) by following the steps in the Oracle EIS Users Manual. For waste explosive articles, review the constituents list to ensure that it accurately reflects the actual waste.

Table 3. Managing Excess and Waste Military Munitions

Type of Munition Description Management Requirements
Excess Military Munitions
  • Munitions no longer desired by the owning organization.
  • Munitions can still be used for their intended purpose, which may include the following:
    • Use in the training of military personnel.
    • Use in the training of explosives and munitions emergency response specialists (including training in proper destruction of unused propellant or other munitions).
    • Use in research, development, testing, and evaluation of military munitions, weapons, or weapon systems.
    • On-range destruction of unexploded ordnance and munitions fragments during range clearance activities at active or inactive ranges.

Note: Use for intended purpose does not include the on-range burial of unexploded ordnance and contaminants.
  • Identify and include these munitions in the Explosive Inventory System (EIS).
  • Make excess military munitions available to other users by including them in the Resource Recovery and Disposition Account (RRDA) in EIS.
  • Complete and submit a Waste Description and Disposal Request.
Waste Military Munitions
  • Abandoned by being disposed of, burned, detonated, incinerated, or treated prior to disposal.
  • Removed from storage in a military magazine or other storage area for the purpose of being disposed of, burned, incinerated, or treated prior to disposal.
  • Deteriorated or damaged (in other words, the integrity of the munition is compromised by cracks, leaks, or other damage) to the point that it cannot be put into serviceable condition and cannot reasonably be recycled or used for other purposes.
  • Declared a solid waste by a military official.
  • Immediately notify the Explosive Waste Project Leader.
  • Immediately complete and submit a Waste Description and Disposal Request.
  • If safe to do so, immediately apply the SNL/CA Hazardous Waste ID Tag (Figure 1) to the waste military munitions.

 

Type of Munition Description Management Requirements
Excess Military Munitions
  • Munitions no longer desired by the owning organization.
  • Munitions can still be used for their intended purpose, which may include the following:
    • Use in the training of military personnel.
    • Use in the training of explosives and munitions emergency response specialists (including training in proper destruction of unused propellant or other munitions).
    • Use in research, development, testing, and evaluation of military munitions, weapons, or weapon systems.
    • On-range destruction of unexploded ordnance and munitions fragments during range clearance activities at active or inactive ranges.

Note: Use for intended purpose does not include the on-range burial of unexploded ordnance and contaminants.
  • Identify and include these munitions in the Explosive Inventory System (EIS).
  • Make excess military munitions available to other users by including them in the Resource Recovery and Disposition Account (RRDA) in EIS.
  • Complete and submit a Waste Description and Disposal Request.
Waste Military Munitions
  • Abandoned by being disposed of, burned, detonated, incinerated, or treated prior to disposal.
  • Removed from storage in a military magazine or other storage area for the purpose of being disposed of, burned, incinerated, or treated prior to disposal.
  • Deteriorated or damaged (in other words, the integrity of the munition is compromised by cracks, leaks, or other damage) to the point that it cannot be put into serviceable condition and cannot reasonably be recycled or used for other purposes.
  • Declared a solid waste by a military official.
  • Immediately notify the Explosive Waste Project Leader.
  • Immediately complete and submit a Waste Description and Disposal Request.
  • If safe to do so, immediately apply the SNL/CA Hazardous Waste ID Tag (Figure 1) to the waste military munitions.

 

Implementing Tools

Guidance

  • Guidance on Managing Hazardous Waste at SNL/CA.

Forms

  • SF 2001-WAL, Waste Addition Log (Word file/Acrobat file).

Tools

  • Primary Hazard Screening and Hazard Analysis.

Websites

  • Chemical Exchange Program.
  • Chemical Information System.
  • Environmental Management Department.
  • Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator.
  • Waste Description and Disposal Request.
  • Waste Management Chargeback.

 

Requirement Drivers (Prime Contract Baseline Directives)

APPH Chapter X, Rev. 10 DOE O 435.1, Chg 1 DOE O 450.1A DOE O 460.1C

Additional Drivers

  • California Environmental Protection Agency, Title 22, California Code of Regulations (22 CCR), Division 4.5, Environmental Health Standards for the Management of Hazardous Waste.
  • 22 CCR 66261.3, Definition of Hazardous Waste.
  • 22 CCR 66261.7, Contaminated Containers.
  • 22 CCR 66261.10, Criteria for Identifying the Characteristics of Hazardous Waste.
  • 22 CCR 66261.33, Discarded Commercial Chemical Products, Off-specification Species, Container Residues, and Spill Residues Thereof.
  • 22 CCR 66262.34, Accumulation Time.
  • 22 CCR 66262.40, Condition of Containers.
  • 22 CCR 66265.172, Compatibility of Waste with Container.
  • 22 CCR 66265.173, Management of Containers.
  • 22 CCR 66265, Appendix V, Examples of Potentially Incompatible Waste.
  • California Health and Safety Code, Division 20, Miscellaneous Health and Safety Provisions, Chapters 6.1, Medical Waste Management Act, and Chapter 6.5, Hazardous Waste Control.
  • 10 CFR 835, Occupational Radiation Protection.
  • 40 CFR Parts 260-270, Hazardous Waste Management System: General, through 270, EPA Administered Permit Programs: The Hazardous Waste Permit Program, (Implementing regulations for Resource Conservation and Recovery Act [RCRA]).
  • 42 USC 6901, et seq., Solid Waste Disposal.
  • 42 USC 13106 et seq., Pollution Prevention Act of 1990.

 

Training Requirements

Responsible Individual Required Recommended
Members of the Workforce who generate, manage, handle, accumulate, store, transport, process, treat, recover, recycle, transfer, or dispose of hazardous waste, and/or complete disposal requests for hazardous waste ENV112CA (Annually) N/A
Managers responsible for hazardous waste generation N/A ENV112CA
ES&H coordinators whose organizations generate hazardous waste ENV112CA (Annually) N/A
Members of the Workforce who own, operate, or work in a Less-Than-90-Day Accumulation Area

ENV216 or

ENV316 or

ENV416

 N/A
Members of the Workforce whose site responsibility is to manage Universal Waste specifically batteries, CRTs, electronic waste, and fluorescent light tubes ENV112CA (Annually) N/A

Related Processes and Procedures

Process

  • ESH100.2, Analyze and Control Hazards.

Procedures

 

Required Reviews

Review Completion Dates
In Process

Change Summary

Date Summary
12/12/2011

Administrative

Modified

Corrected typo; changed "ESH100.2.ENV.20" to "ESH100.2.ENV.27."  Related Processes & Procedures)
12/12/2011

Administrative

Modified

  • Changed ESH100.2.IH.20 reference to ESH100.2.ENV.27; no title change. (Related Processes & Procedures)
11/10/2011

Administrative

Deleted

Removed Mark Brynildson as a subject matter expert.
09/14/2011

Administrative

Modified

Added a space between "an" and "acute" in Table 1.
09/07/2011

Administrative

Modified

  • Changed "hazardous waste" dictionary link to link to the California definition throughout the document.

  • Replaced SAPLE links for subject matter experts with links directly to e-mail.
07/07/2011

Administrative

Modified

Corrected link to "Explosive Waste Project Leader." (Requirements & Instructions, ...Waste Military Munitions, Table 3)
07/06/2011

Administrative

Modified

  • Corrected link to "the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator." (Requirements & Instructions, Minimize and Recycle Waste and in Table 1)
  • Corrected link to "Explosive Waste Project Leader." (Requirements & Instructions, ...Waste Military Munitions)
  • Corrected procedure titles.  (Related Corporate Processes and Procedures)
  • Corrected 22 CCR 66261.7 title.  (Additional Driver)
07/05/2011

Administrative

Added

The following clarification text under Managing Satellite Accumulation Areas as a second bullet:  Accumulate containers of hazardous waste for no longer than one year (365 days) from the container start date (i.e., the date the waste was first placed in a container). (Requirements & Instructions)

Modified

  • Update the link to "the Division 8000 Environmental Programs Representative/Environmental Compliance Coordinator" throughout the document.
  • Corrected link to "waste accumulation areas." (Requirements & Instructions, Hazardous Waste Management)
  • Corrected dictionary link to "hazardous waste (California)." (Requirements & Instructions, Hazardous Waste Determination)
  • Corrected link to "Waste Management Program Lead." (Requirements & Instructions, Hazardous Waste Prohibitions, and Unknown Waste)
  • Corrected link to "retention review." (Requirements & Instructions, Maintaining Training Records)
  • Corrected link to "Explosive Safety Contract." (Requirements & Instructions, Reactive Wastes)
  • Corrected link to "material safety data sheet." (Requirements & Instructions, Waste Compatibility and Segregation)
  • Corrected link to "40 CFR 265 App V." (Requirements & Instructions, Waste Compatibility and Segregation)
  • Corrected link to "Pollution Prevention." ((Requirements & Instructions, Disposal Request)
  • Add link to "Table 3" and corrected links to "Explosive Waste Project Leader" and "Explosive Inventory System." (Requirements & Instructions, Management of Excess and Waste Military Munitions)
  • Corrected SCM100.4.1 document title. (Related Corporate Processes and Procedures)
  • Corrected links to 22 CCR 66261.7, 10 CFR 835, 40 CFR 260-270, 42 USC 6901, through 270, and 42 USC 13106. (Additional Drivers)
  • Corrected link in "radiological areas" definition.
01/13/2011

Administrative

Modified

Relocated DOE Drivers from additional drivers back to baselines drivers.
12/17/2010

Administrative

Modified

  • Added DOE O 450.1A and DOE O 460.1C to additional drivers.
  • Replaced term identification number in dictionary term (generators) because the numbers were transposed.

Deleted

Removed DOE O 450.1B from additional drivers.
12/02/2010

Administrative

Modified

  • Updated SAPLE links for subject matter experts for system consistency.
  • Un-merged merged cells for system consistency.
  • Updated dictionary links to term identification numbers for system consistency.
6/17/2010

Administrative

Modified 

  • Cleaned up HTML for hyperlinks under "Forms, Links, and Tools."
  • Updated hyperlink to SME.
05/13/2010

Administrative

Modified 

  • Information—from five gallons to 5 gallons in Management of Common Waste Streams.
11/24/2009

continuing from previous...

Reason for the substantive change: the copy from the "Spills" section should have been included when this procedure was posted; it is not new material.