Ensure that Members of the Workforce complete the training identified in ESH100.2.ENV.13 prior to performing the indicated work activity or fulfilling the indicated role.

Note: See Sandia corporate procedure HR100.2.1, Identify and Complete Sandia Required Training for all Members of the Workforce.

Do not purchase:

• Ozone-depleting substances (ODSs) (includes halons, chlorofluorocarbons [CFCs], and carbon tetrachloride), except for use in existing refrigerant-containing equipment, fire-suppression equipment, or processes for which written exemptions have been received.
• Appliances or equipment that require the use of ODSs. products with ODS components.
• ODS refrigerant, unless they are an SNL-designated refrigerant buyer.
• Class I ODS chemicals.  Based on DOE Order 450.1, Environmental Protection Program, the procurement of these chemicals is to be discontinued by December 31, 2010 (Class I Ozone-depleting Substances).

Appoint SNL-designated refrigerant buyers for operations that require the purchase of ODSs or equipment containing ODSs.

Note: Managers acquiring new equipment should use commercial alternative material, equipment, and systems if possible. See the ozone-depleting substances (ODSs) contact for assistance.

Submit an exemption request (with justifications) to your vice president and the ES&H center director, for exemptions from SNL's policy regarding the use and purchase of ODSs.

Note: See the ozone-depleting substances (ODSs) contact for assistance.

Ensure proper disposal of:

• Halon and equipment that contain more than a de minimis ("virtually safe" level) amount of halon by sending it to a manufacturer, recycler, or fire equipment dealer who operates in accordance with NFPA 10 and NFPA 12A standards.
• Ozone-depleting substances (ODSs) containing appliances and motor vehicle air conditioners (MVACs) by having Environmental Protection Agency (EPA) certified technicians recover ODSs using EPA-approved methods.
• The disposal of ODS removed or reclaimed from equipment (including disposal as part of a contract, trade, or donation) is coordinated within DOE and with DoD. The facility transfers the ODS to DoD for situations in which the recovered ODS is a critical requirement for DoD missions. 

Note: ODS-containing appliances that are serviceable do not need to be evacuated prior to reapplication or sale. For additional information on reapplication, see:

• SCM100.2.2, Acquire Property.
• SCM100.3.3, Manage Property.
• SCM100.4.1, Send Excess Property and Material to Reapplication Services.

Recover ODSs and label the appliances when disposing of ODS-containing appliances and MVACs.

Note: Members of the Workforce should not, for the sole purpose of complying with the SNL policy, retire equipment that contains halon or refrigerants before the equipment would ordinarily be replaced. See the ozone-depleting substances (ODSs) contact for assistance.

Activity

Responsible Individual

Required Action

Repair or Service MVACs and MVAC-Like Appliances

Managers

Ensure that refrigerant recycling equipment is approved and registered by the Environmental Protection Agency (EPA).

Repair or Service MVACs and MVAC-Like Appliances

Members of the Workforce

• Use EPA-approved and certified equipment to recover Ozone-depleting substances (ODSs).
• Become trained and certified by an EPA-approved program.

Activity

Responsible Individual

Required Action

Service, Maintain, or Repair ODS-containing Appliances

Members of the Workforce

• Follow these procedures before opening ozone-depleting substances (ODSs) containing appliances for service, maintenance, repair, or disposal:
  • Observe established evacuation and recycle practices.
  • Use Environmental Protection Agency (EPA) approved equipment.
• Do not alter the design of certified refrigerant recycling or recovery equipment in a way that would affect the equipment's ability to meet EPA requirements without submitting the altered design for recertification testing to the ozone-depleting substances (ODSs) contact.
• Do not knowingly vent or otherwise release into the environment any Class I or Class II ODS used as a refrigerant in that equipment.

Note: Owners of air conditioning and refrigeration chillers of over 150 tons cooling capacity that use Class 1 refrigerants should have retrofitted or replaced these units.  If this is not the case, please ensure that it is done by December 31, 2010. Managers of organizations that recycle refrigerant should maintain records of quantities of recycled refrigerant shipped offsite.

Service, Maintain, or Repair ODS-containing Appliances

Technicians

Keep a copy of EPA-approved program certificate at your workplace.

Service, Maintain, or Repair ODS-containing Appliances

Managers of Operations that Involve Servicing ODS-Containing Appliances

• Determine appropriate evacuation and recycling methods for specific types of appliances.
• Ensure that the following records are maintained for servicing chillers, air conditioners, and ODS-containing appliances that contain more than 50 pounds of ODSs for 3 years or for as long as needed to comply with the Sandia Records Retention and Disposition Schedule:
  • Records of current EPA-approved training and certification for Members of the Workforce who operate refrigerant recycling equipment.
  • The names and addresses of places where you send your recycled refrigerant.
  • Servicing records documenting the date and type of service.
  • Records indicating the amount of refrigerant purchased and added.
  • Exemption requests and approvals.

Do not:

• Manufacture or blend halons.
• Knowingly release halon into the environment. This prohibition does not apply to the following circumstances:
  • Emergency discharge of fire extinguishing or explosion inertioning equipment.
  • De minimis ("virtually safe" level) releases associated with good faith attempts to recover halon.
  • Operation and testing of halon-containing equipment when such tests are essential to demonstrate equipment functionality and when a suitable simulation agent cannot be used in place of the halon for technical reasons.

Note: Members of the Workforce should see the ozone-depleting substances (ODSs) contact for assistance regarding halon-containing equipment.

Responsible Individual

Required

Recommended

• Opening ODS-containing appliances for maintenance service, repair, or disposal.
• Repairing, servicing, or disposing of motor vehicle air conditioners (MVACs) or MVAC-like appliances.  

Servicing halon-containing equipment.

Removing halon prior to disposal of halon-containing equipment.

Ensuring that Members of the Workforce who open MVAC or ODS-containing appliances for maintenance, repair, or disposal are trained and EPA certified.

Maintaining the following records:

Certification training records of EPA-certified technicians within your organization.

Keeping training records, as appropriate, if your organization is responsible for servicing halon-containing equipment.

Administrative

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Updated link to "ozone-depleting substances contact" throughout the document.

Administrative

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Updated dictionary link to "halon" to include term identification number.

Administrative

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• Removed quote marks from subject matter expert nickname.
• Removed extra blank line in Applicability field.

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Administrative

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• Un-merged cells in Requirements & Instructions for display purposes.
• Updated all dictionary terms to contain term identification numbers for system consistency.

Administrative

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List of websites.

Administrative

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Updated hyperlinks to SME's.