User Responsibilities for Unclassified Video Conference Systems

The video conference units are for unclassifed and unclassified controlled use only. It is the user's responsibility to ensure the use of this system does not compromise or provide unauthorized access to Unclassified Controlled Nuclear Information (UCNI).

In order to meet this requirement, you must observe the following measures:

• Prior to connection of a videoconference, announce to others in the area that a videoconference is in progress and only unclassified information may be displayed or discussed in the room.

• Close doors to the area where the videoconference equipment is located to prevent transmission of classified/UCNI information and a noise nuisance for others in the area.

• Ensure that no classified/UCNI documents or material are visible within the visual coverage area of the camera.

• Keep the microphone muted unless someone in the room needs to speak. This will minimize distracting noises for participants at the other site(s).

• Adjust the volume level on the remote control to the lowest sound level practical for the conduct of the videoconference.

• At the conclusion of a videoconference session, the user must complete a Hangup procedure as outlined in the quick reference guide to terminate the videoconference.

• If classified or UCNI information is to be discussed in the room prior to or after the videoconference, the User has the responsibility to secure the room by disabling the videoconference system. Many rooms have security boses installed with a key switch to disable the unit. If no box has been installed in the room, you must unplug the phone lines to the telephone and the videoconference unit, and power off the videoconference unit.

• If during a videoconference session, a security issue is discovered, the Responsible User will terminate the session. Immediately call the NM Security Incident Management Program (SIMP) pager at 540-2382 or the CA Security Department 294-3238 or the CA Central Alarm Station at 294-2300. Do not describe details of the security incident on the telephone. Do not use e-mail to report security incidents. An Inquiry Officer (IO) will call you. Provide only your name, location, and indicate that you want to report a security incident.

*Any deviation from these established security procedures may result in a security infraction.