December 1, 2014 - New Security Clearance Termination Process
In an effort to simplify the clearance termination process and ensure consistency, the required Termination Briefing and associated Security Termination Statement,have been combined into one form: DOE F 5631.29, Security Termination Statement and Security Termination Briefing (SEC225) Addendum. All previous versions of SEC225, including the video, are obsolete and will no longer be tracked in Sandia’s Learning Management System (TEDS).
The purpose of the Termination Briefing is to reiterate to the individual the continuing responsibility not to disclose classified information or matter to which they had access, the potential penalties for noncompliance, and the obligation to return all unclassified controlled and classified documents and materials in the individual’s possession.
This briefing is required whenever a security clearance has been or will be terminated (e.g., clearance no longer required, end of employment for which the clearance is granted, leave of absence of 90 calendar days or more, etc.).
To conduct a termination, a Debriefing Official (e.g., a Sandia Manager, Facility Security Officer [FSO], Human Resources Business Partner [HRBP], Sandia Delegated Representative [SDR], Sandia Contract Representative [SCR]) must:
- Print the DOE F 5631.29, Security Termination Statement and Security Termination Briefing (SEC225) Addendum, complete the top fields of the form,and review with the individual
- Sign as the “Debriefing Official,” provide name/title and date
- Obtain the terminating individual’s signature*
- Ensure the signed Security Termination Statement and badge are returned to the Badge Office with 2 days.
The terminating individual may retain the Security Termination Briefing (SEC225) Addendum.
* Every effort should be made to obtain the individual’s signature. If this is not possible, do not delay submission of the Security Termination Statement; in the “Remarks” section, provide an explanation of the circumstances surrounding the termination and why the signature could not be obtained.
For more information, see the “Clearance Terminations” webpage at the FSO Toolcart. Questions to Security Connection, 321 from any Sandia phone or 505-845-1321.
DOE Security Termination Statement (DOE F 5631.29) Reminder
Facility Security Officers or other company representatives who sign as the Debriefing Official on the DOE Security Termination Statement (DOE F 5631.29) must ensure that the “Reason for Security Termination” indicated on the form is both accurate and specific. When conditions of termination are unfavorable, Sandia Corporate Investigations must be informed by calling 505-845-9900. Additional questions to Security Connection, 321 from any Sandia phone or 505-845-1321.
November 17, 2014 - Annual Security Training Change Update
COM100, Annual Cyber Training, and SEC100, Annual Security Refresher Training, will be continuing as two separate courses for now.
COM100 and SEC100 have been undergoing a major revision and integration initiative for the past several months. After overhauling and updating, resulting in a 30-minute reduction in total training time, several factors have contributed to the decision to maintain them as two separate courses at this time.
One of the factors leading to the two-course decision was to get the workforce’s input on which format and style was preferred. Please complete the feedback form at the end of each course to help the programs move toward improved security training in the future.
SEC100 will be due by December 15 for most cleared Members of the Workforce. COM100 will continue to be automatically assigned as annual training based upon cyber access (e.g., a ‘sandia.gov’ email account) and the last completion date of the course.
Note: Please make sure that you are completing the 2014/2015 SEC100 version from the FSO Toolcart briefings. If using internet explorer, you may need to use “Ctrl- F5” to refresh and see the 2014/2015 version.
Questions to Security Connection at 321 from a Sandia phone, 505-845-1321 from any phone, or email@example.com.
October 1, 2014 - Launch of New SEC100 Being Postponed
As part of an effort to reduce the amount of online training imposed on Members of the Workforce, COM100, Annual Cyber Security Training, and SEC100, Annual Security Refresher, were integrated into a single course: Annual Cyber and Security Refresher (retaining the SEC100 code).
The new SEC100 is in the final stages of development and will launch later this quarter. This means that Members of the Workforce who would otherwise be expected to take the SEC100 during September or October will have until the end of the year to complete it. In other words, training dates for SEC100 are being extended for those who are due before the new course launches. This applies to those people who were notified of an earlier slight delay. Ultimately, the Labs-wide roll-out in November will be well worth the wait. This year’s briefing should be both enjoyable and informative, with many interactive features that build upon last year’s approach.
At the official launch of the new SEC100, COM100 training assignments will change (removal, in most cases).
If any of your staff have been assigned COM100 during this transition phase, please complete it. COM100 was also recently updated and is much shorter (~20 minutes) than previous versions.
Questions to Security Connection at 321 from a Sandia phone, 505-845-1321 from any phone, or firstname.lastname@example.org.
August 13, 2014 - Implementation of REAL ID Act at SNL
The REAL ID Act, passed by Congress in 2005, set standards for state driver’s licenses (DLs) and identification (ID) cards. Effective immediately, only compliant DLs and IDs will be accepted to establish identity for SNL site access. All but 10 states/territories are currently compliant. Non-compliant jurisdictions are American Samoa, AK, AZ, LA, ME, MA, OK, MN, NY, & WA. However, DLs/IDs labeled “Enhanced” from the latter three states are acceptable. If your DL or ID is non-compliant, an alternative ID document must be provided or a badge will not be issued. Alternative IDs (e.g., U.S. passport, U.S. Military ID) listed on the DHS Form I-9, “Employment Eligibility Verification,” may be used. Badge sponsors and visit hosts are advised to provide advanced notification to persons who may be affected. Questions to Security Connection at 321 from a Sandia phone, 505-845-1321 from any phone, or email@example.com.
July 1, 2014 - Portable Electronic Device (PED) Update and Verification of U.S. Citizenship
Personally Owned PEDs in Security Areas
Recently, Sandia has changed policy regarding personally owned portable electronic devices (PEDs) in Security Areas. If an individual meets certain criteria, they may bring their personally owned PEDs into Sandia Security Areas.
In most cases, the individual needs to:
1) be an employee of Sandia Corporation,
2) be a US citizen,
3) have a clearance,
4) complete the “PEDs Rules of Use” training.
Remind anyone coming to Sandia to check whether or not their PEDs are allowed before entering into Security Areas.
Other Government Agency PEDs
Sandia only allows reciprocity for certain DOE-owned electronic PEDs. Any other government agency, or non-approved DOE agency, PED needs special permission. Verify reciprocity before allowing these devices into Sandia Security Areas.
Call 505-845-1321, 8:30-4:00 (Mountain Time), to get the latest information on all PEDs.
Verification of U.S. Citizenship
When verifying U.S. citizenship for clearance and badging actions, use one of the methods listed below (per DOE O 472.2).
Form I-9, Employment Eligibility Verification, will not be accepted to verify U.S. citizenship.”
- Birth certificate must show the record was filed shortly after birth and must be certified with the registrar’s signature.
- Birth certificate must bear the raised, impressed, or multi-colored seal of the registrar’s office. The only exception is if a state or other jurisdiction does not issue such seals as a matter of policy.
- Delayed birth certificate (one created when a record was filed more than 1 year after the date of birth) is acceptable IF it shows that the report of birth was supported by acceptable secondary evidence of birth. Secondary evidence may include baptismal certificates, hospital birth records, or affidavits of persons having personal knowledge about the facts of the birth. Other documentary evidence can be early census, school, or family records; newspaper files; or insurance papers.
- All documents submitted as evidence must be original or certified.
Current or expired U.S. Passport
Certificate of U.S. Naturalization (Form N-550 or N-570)
Certificate of U.S. Citizenship (Form N-560 or N-561)
Report of Birth Abroad of a Citizen of the U.S. of America (State Department Form FS-240)
Certification of Report of Birth (Form FS 545 or DS-1350)
Record of Military Processing-Armed Forces of the U.S. (DD Form 1966) Form must reflect that the individual is a U.S. citizen.
Call 505-845-1321, 8:30-4:00 (Mountain Time) for additional information
May 13, 2014 - Uncleared Contractor/Consultant Badge Requests
Uncleared contractor badge requests: Effective Sunday, June 1, 2014 - manual submission requests for uncleared contractor and consultant badges will no longer be accepted. Requests must be initiated through the Contractor Badge Request (CBR) Application. Starting Wednesday, Oct. 1, 2014 - to initiate cleared badge requests you must use the CBR application. For an introduction to the CBR application and basic use instructions, see the CBR Guide. Questions to Security Connection at 321 from a Sandia phone, 505-845-1321 from any phone, or firstname.lastname@example.org.
January 7, 2014 - Communication of Online Security Registration and Maintenance at Sandia National Laboratories
Sandia National Laboratories has developed an online system that registers the security for all purchase orders with subcontracting companies that require personnel clearances and/or access to classified matter in the performance of work. This software has been developed to increase security, reduce time and resources, and ensure better flow down of security.
Samples of the new Contract Security Classification Specification (CSCS) and Facility Data and Approval Record (FDAR) forms are below for your review.
If you have any questions or concerns contact:
Kelly Goddard, Sandia National Laboratories, CSM Analyst
Email: email@example.com | Office: 505-284-4588 | Fax: 505-284-2852
October 10, 2013 - SEC100 & New Contact Information
SNL Sec100 Annual Refresher Briefing
The new 2013/2014 SEC100 Annual Security Refresher briefing is required as of 10/1/2013. The new version is available at the link below, which can be found at the FSO Toolcart.
SEC100, Annual Security Refresher [pdf]
The old versions received after 10/1/13 will be rejected.
NEW CONTACT INFORMATION FOR CLEARANCE INQUIRIES
As of October 1, 2013 Please use Security Connection 505-845-1321 or firstname.lastname@example.org for any type of clearance related questions. Majority of requests received are:
- Status requests
- What forms to submit? And Where?
- What step comes next and when will I be notified?
- How long before I get cleared?
- How do I fill out form/eQIP?
Please use email@example.com for all clearance submissions, specifically:
- submitting signature pages,
- clearance application requests,
- additional documents requested, etc.
June 3, 2013 - Changes to Security Briefings & Welcome Sylvia Chavez
Changes to SNL Security Briefings
Recently, Sandia’s processes for SEC050 and SEC150 changed. To help you, we’ve updated the Briefings page at the FSO Toolcart. We hope these changes will make things easier. Additionally, noted below are some changes not mentioned on the Briefings page.
SEC050, Initial Security Briefing
What to do now:
- Talk to new hires about the importance of security at SNL, and review with them the newly revised Initial Security Briefing form (SA 2730-BRF; rev. 05/2013).
- On the badge-request form:
- Check the “SEC-050 Initial Security Briefing” box.
- Enter a name in the Training Verified by field.
- Allow the new hire to keep the briefing form (SA 2730-BRF) for future reference.
FYI: The Initial Security Briefing video is no longer required.
SEC150, Comprehensive Security Briefing
What to do now:
SEC100, Annual Security Refresher
- Contact firstname.lastname@example.org if an offsite person cannot attend a live briefing. Justification is required to use the booklet version of the briefing.
- If approved, the booklet and a unique authorization code will be provided. That code is now required on the SEC150 completion record to receive credit. The individual may still be required to attend an in-class session (e.g., if they will be onsite at SNL/NM or SNL/CA for any reason).
FYI: You don’t have to wait until a clearance is granted to send a person to a live briefing. In fact, by completing the briefing early, the individual will be able to acquire a cleared badge as soon as their clearance is granted. Contact email@example.com to make arrangements.
No changes! Just ensure your staff complete the refresher early to avoid badge deactivation.
Welcome Sylvia Chavez
Sad news. Laurie Bergemann has accepted a wonderful opportunity elsewhere within the Labs and has left the Security Awareness Team.
Good news! Sylvia Chavez recently joined the team as Security Awareness Administrator. Sylvia has over eight years of experience within Sandia’s Security Program, and she will undoubtedly be an asset to you—she certainly is for us. And now, a few words from Sylvia herself…“It’s a pleasure to be a part of a team that is vital to both the internal and external customers of Sandia. I look forward to working with the FSOs to continue the level of service and reliability established by the great team already in place.”
October 29, 2012 - New Security Clearance Termination Form
Effective Nov. 1, 2012, DOE will no longer accept previous versions of the DOE F 5631.29, Security Termination Statement. Previous versions of the Security Termination Statement will continue to be accepted until Oct. 31, 2012. If you are plan on retiring or terminating your security clearance in the near future, please visit the FSO Toolcart for the most recent version of the Security Termination Statement. Failure to comply will result in SNL Personnel Security contacting you to complete the most recent version of the form. For questions, please contact Nick Atencio at 505-844-4391.
Starting April 4, 2011, SNL will no longer use the Entry Authorization List. All incoming visits (US Citizens) to SNL facilities on KAFB must be submitted using either the unclassified visit or classified visit process
Please refer to this website each time you need to generate a required form. This will ensure that you are using the most recent version of the form. Do not download the form and save on place it on your hard drive.