(All Sandia) Implementation of REAL ID Act at SNL
The REAL ID Act, passed by Congress in 2005, set standards for state driver’s licenses (DLs) and identification (ID) cards. Effective immediately, only compliant DLs and IDs will be accepted to establish identity for SNL site access. All but 10 states/territories are currently compliant. Non-compliant jurisdictions are American Samoa, AK, AZ, LA, ME, MA, OK, MN, NY, & WA. However, DLs/IDs labeled “Enhanced” from the latter three states are acceptable. If your DL or ID is non-compliant, an alternative ID document must be provided or a badge will not be issued. Alternative IDs (e.g., U.S. passport, U.S. Military ID) listed on the DHS Form I-9, “Employment Eligibility Verification,” may be used. Badge sponsors and visit hosts are advised to provide advanced notification to persons who may be affected. Questions to Security Connection at 321 from a Sandia phone, 505-845-1321 from any phone, or email@example.com.
July 1, 2014 - Portable Electronic Device (PED) Update and Verification of U.S. Citizenship
Personally Owned PEDs in Security Areas
Recently, Sandia has changed policy regarding personally owned portable electronic devices (PEDs) in Security Areas. If an individual meets certain criteria, they may bring their personally owned PEDs into Sandia Security Areas.
In most cases, the individual needs to:
1) be an employee of Sandia Corporation,
2) be a US citizen,
3) have a clearance,
4) complete the “PEDs Rules of Use” training.
Remind anyone coming to Sandia to check whether or not their PEDs are allowed before entering into Security Areas.
Other Government Agency PEDs
Sandia only allows reciprocity for certain DOE-owned electronic PEDs. Any other government agency, or non-approved DOE agency, PED needs special permission. Verify reciprocity before allowing these devices into Sandia Security Areas.
Call 505-845-1321, 8:30-4:00 (Mountain Time), to get the latest information on all PEDs.
Verification of U.S. Citizenship
When verifying U.S. citizenship for clearance and badging actions, use one of the methods listed below (per DOE O 472.2).
Form I-9, Employment Eligibility Verification, will not be accepted to verify U.S. citizenship.”
- Birth certificate must show the record was filed shortly after birth and must be certified with the registrar’s signature.
- Birth certificate must bear the raised, impressed, or multi-colored seal of the registrar’s office. The only exception is if a state or other jurisdiction does not issue such seals as a matter of policy.
- Delayed birth certificate (one created when a record was filed more than 1 year after the date of birth) is acceptable IF it shows that the report of birth was supported by acceptable secondary evidence of birth. Secondary evidence may include baptismal certificates, hospital birth records, or affidavits of persons having personal knowledge about the facts of the birth. Other documentary evidence can be early census, school, or family records; newspaper files; or insurance papers.
- All documents submitted as evidence must be original or certified.
Current or expired U.S. Passport
Certificate of U.S. Naturalization (Form N-550 or N-570)
Certificate of U.S. Citizenship (Form N-560 or N-561)
Report of Birth Abroad of a Citizen of the U.S. of America (State Department Form FS-240)
Certification of Report of Birth (Form FS 545 or DS-1350)
Record of Military Processing-Armed Forces of the U.S. (DD Form 1966) Form must reflect that the individual is a U.S. citizen.
Call 505-845-1321, 8:30-4:00 (Mountain Time) for additional information
May 13, 2014 - Uncleared Contractor/Consultant Badge Requests
Uncleared contractor badge requests: Effective Sunday, June 1, 2014 - manual submission requests for uncleared contractor and consultant badges will no longer be accepted. Requests must be initiated through the Contractor Badge Request (CBR) Application. Starting Wednesday, Oct. 1, 2014 - to initiate cleared badge requests you must use the CBR application. For an introduction to the CBR application and basic use instructions, see the CBR Guide. Questions to Security Connection at 321 from a Sandia phone, 505-845-1321 from any phone, or firstname.lastname@example.org.
January 7, 2014 - Communication of Online Security Registration and Maintenance at Sandia National Laboratories
Sandia National Laboratories has developed an online system that registers the security for all purchase orders with subcontracting companies that require personnel clearances and/or access to classified matter in the performance of work. This software has been developed to increase security, reduce time and resources, and ensure better flow down of security.
Samples of the new Contract Security Classification Specification (CSCS) and Facility Data and Approval Record (FDAR) forms are below for your review.
If you have any questions or concerns contact:
Kelly Goddard, Sandia National Laboratories, CSM Analyst
Email: email@example.com | Office: 505-284-4588 | Fax: 505-284-2852
October 10, 2013 - SEC100 & New Contact Information
SNL Sec100 Annual Refresher Briefing
The new 2013/2014 SEC100 Annual Security Refresher briefing is required as of 10/1/2013. The new version is available at the link below, which can be found at the FSO Toolcart.
SEC100, Annual Security Refresher [pdf]
The old versions received after 10/1/13 will be rejected.
NEW CONTACT INFORMATION FOR CLEARANCE INQUIRIES
As of October 1, 2013 Please use Security Connection 505-845-1321 or firstname.lastname@example.org for any type of clearance related questions. Majority of requests received are:
- Status requests
- What forms to submit? And Where?
- What step comes next and when will I be notified?
- How long before I get cleared?
- How do I fill out form/eQIP?
Please use email@example.com for all clearance submissions, specifically:
- submitting signature pages,
- clearance application requests,
- additional documents requested, etc.
June 3, 2013 - Changes to Security Briefings & Welcome Sylvia Chavez
Changes to SNL Security Briefings
Recently, Sandia’s processes for SEC050 and SEC150 changed. To help you, we’ve updated the Briefings page at the FSO Toolcart. We hope these changes will make things easier. Additionally, noted below are some changes not mentioned on the Briefings page.
SEC050, Initial Security Briefing
What to do now:
- Talk to new hires about the importance of security at SNL, and review with them the newly revised Initial Security Briefing form (SA 2730-BRF; rev. 05/2013).
- On the badge-request form:
- Check the “SEC-050 Initial Security Briefing” box.
- Enter a name in the Training Verified by field.
- Allow the new hire to keep the briefing form (SA 2730-BRF) for future reference.
FYI: The Initial Security Briefing video is no longer required.
SEC150, Comprehensive Security Briefing
What to do now:
SEC100, Annual Security Refresher
- Contact firstname.lastname@example.org if an offsite person cannot attend a live briefing. Justification is required to use the booklet version of the briefing.
- If approved, the booklet and a unique authorization code will be provided. That code is now required on the SEC150 completion record to receive credit. The individual may still be required to attend an in-class session (e.g., if they will be onsite at SNL/NM or SNL/CA for any reason).
FYI: You don’t have to wait until a clearance is granted to send a person to a live briefing. In fact, by completing the briefing early, the individual will be able to acquire a cleared badge as soon as their clearance is granted. Contact email@example.com to make arrangements.
No changes! Just ensure your staff complete the refresher early to avoid badge deactivation.
Welcome Sylvia Chavez
Sad news. Laurie Bergemann has accepted a wonderful opportunity elsewhere within the Labs and has left the Security Awareness Team.
Good news! Sylvia Chavez recently joined the team as Security Awareness Administrator. Sylvia has over eight years of experience within Sandia’s Security Program, and she will undoubtedly be an asset to you—she certainly is for us. And now, a few words from Sylvia herself…“It’s a pleasure to be a part of a team that is vital to both the internal and external customers of Sandia. I look forward to working with the FSOs to continue the level of service and reliability established by the great team already in place.”
October 29, 2012 - New Security Clearance Termination Form
Effective Nov. 1, 2012, DOE will no longer accept previous versions of the DOE F 5631.29, Security Termination Statement. Previous versions of the Security Termination Statement will continue to be accepted until Oct. 31, 2012. If you are plan on retiring or terminating your security clearance in the near future, please visit the FSO Toolcart for the most recent version of the Security Termination Statement. Failure to comply will result in SNL Personnel Security contacting you to complete the most recent version of the form. For questions, please contact Nick Atencio at 505-844-4391.
Starting April 4, 2011, SNL will no longer use the Entry Authorization List. All incoming visits (US Citizens) to SNL facilities on KAFB must be submitted using either the unclassified visit or classified visit process
Please refer to this website each time you need to generate a required form. This will ensure that you are using the most recent version of the form. Do not download the form and save on place it on your hard drive.