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Defense Biometric Identification System (DBIDS) at Kirtland Air Force Base (KAFB)

What is DBIDS?
The Defense Biometric Identification System (DBIDS) manages access to Department of Defense (DoD) installations. All personnel who require unescorted access onto Kirtland Air Force Base (KAFB) must be registered in DBIDS. As residents of KAFB, we must respect and follow KAFB practices.

Note:

  • DBIDS is a Department of Defense (DoD) requirement. The SNL Badge Office does NOT have an active role in the DBIDS process.
  • Required forms must be submitted in person, not emailed or faxed.
  • Forms can be submitted by the sponsor or an individual within the sponsor's organization who possess an HSPD-12 federal credential.
  • The SNL Badge Office is NOT able to provide a status regarding completion of DBIDS pass requests or verification of enrollment in DBIDS.

DBIDS offices and operating hours

  • IPOC/Room 2161; Hours: Monday-Friday, 7:30 am - 3:00 pm; phone: 505-844-5587
  • Consolidated Support Building (KAFB bldg. 20245)/2nd St. at Frost Ave.; Hours: Monday - Friday, 8:00 am - 4:00 pm; phone: 505-846-6429
  • Truman Gate Visitors Center; Open 24 hours; phone: 505-846-7509
  • Gibson Gate; Open 24 hours; phone: 505-846-7240

Escorting and Sponsorship Authority
Only Sandia personnel (employees, contractors, and consultants) who possess HSPD-12 federal credentials and are registered in DBIDS have escort and sponsorship authority at KAFB. Those with escort authority may escort up to 20 individuals at one time onto KAFB. However, be aware that escorting has a different meaning within DOE security areas. Thus, on Sandia-controlled premises, escorting must be performed in accordance with Sandia requirements.

Your responsibilities (aka: How to ensure access to KAFB)


If...

Then...

You have an HSPD-12 federal credential,

You must ensure it is enrolled in DBIDS.
At the time of visit to a DBIDS office, the following must also be provided:

  • Driver's License
  • Registration
  • Proof of Insurance
  • (If the vehicle is a rental car) Rental agreement or receipt

Note: You can verify whether your HSPD-12 federal credential is registered in DBIDS by visiting a DBIDS office. DBIDS is an Air Force requirement and status of DBIDS registration cannot be checked at the SNL Badge Office.
Once your credential is enrolled, the Air Force will not issue you a separate DBIDS pass. Individuals are not permitted to have separate, redundant DBIDS passes if their credentials have been enrolled.

Your HSPD-12 federal credential or DBIDS pass can't be successfully scanned,

You must visit a DBIDS office to have it enrolled or to receive a DBIDS pass.
At the time of visit to a DBIDS office, the following must also be provided:

  • Driver's License
  • Registration
  • Proof of Insurance
  • (If the vehicle is a rental car) Rental agreement or receipt 

Note: If the problem is determined to be that your credential is damaged, you will need to visit the SNL Badge Office to order a new credential. The DBIDS office will issue a DBIDS pass that you may use while awaiting a replacement credential. The SNL Badge Office will provide the appropriate documentation necessary to obtain a temporary DBIDS pass.
Reminder: DBIDS passes have expiration dates, which are based on each individual's unique circumstances (i.e., access needs). You are responsible for knowing when your pass will expire and initiating the renewal process, if appropriate.

You possess an LSSO badge that has an L or Q clearance (employees, contractors, and consultants only),

You must complete SF 2730-VPR, Visitor Pass Request, and SF-2730-CBC, Criminal Background Check. The SNL Badge Office will issue you a memo verifying that your clearance is active. You will be required to present this memo, along with the VPR and CBC, when you visit the DBIDS office, at which time you will be issued a DBIDS pass.
At the time of visit to a DBIDS office, the following must also be provided:

  • Driver's License
  • Registration
  • Proof of Insurance
  • (If the vehicle is a rental car) Rental agreement or receipt

Note:

  • For Sandia employees, the sponsor-related information on the request form should be left blank.
  • For non-Sandia employees (contractors, visitors, etc.), a sponsor must be identified who is actively registered in DBIDS (host, SNL manager, etc.). For information regarding eligible sponsors, see above.

Important Notice: Your DBIDS pass only grants access to KAFB; you will still need your Sandia-issued LSSO badge to access Sandia-controlled premises.
Reminder: DBIDS passes have expiration dates, which are based on each individual's unique circumstances (i.e., access needs). You are responsible for knowing when your pass will expire and initiating the renewal process, if appropriate.

You possess a gray LSSO badge (employees, contractors, and consultants only),

You must complete SF 2730-VPR, Visitor Pass Request, and SF-2730-CBC, Criminal Background Check, and submit both forms to a DBIDS office.
Requests for DBIDS passes require at least 10 days for processing.
At the time of visit to a DBIDS office, the following must also be provided:

  • Driver's License
  • Registration
  • Proof of Insurance
  • (If the vehicle is a rental car) Rental agreement or receipt

Note:       

  • All Members of the Workforce are required to have a sponsor listed on SF-2730-VPR. When the pass is ready for pick up, the sponsor will be notified at the phone number provided on the VPR. If the sponsor is unavailable, the Air Force will leave a voice message notifying the sponsor that the DBIDS pass is ready for pick up. For information regarding eligible sponsors, see above.

Important Notice: Your DBIDS pass only grants access to KAFB; you will still need your Sandia-issued LSSO badge to access Sandia-controlled premises.
Reminder: DBIDS passes have expiration dates, which are based on each individual's unique circumstances (i.e., access needs). You are responsible for knowing when your pass will expire and initiating the renewal process, if appropriate.

Your DBIDS pass is going to expire and you possess an uncleared LSSO Badge

Note: A unique expiration date is displayed on each DBIDS pass. You are responsible for knowing when your pass will expire and initiating the renewal process when appropriate. You will not receive an automated reminder.
Requests for DBIDS passes require at least 10 days for processing. Thus, at least 10 days prior to DBIDS pass expiration, complete SF 2730-VPR, Visitor Pass Request, and SF-2730-CBC, Criminal Background Check, and submit both forms to a DBIDS office.
At the time of visit to a DBIDS office, the following must also be provided:

  • Driver's License
  • Registration
  • Proof of Insurance
  • (If the vehicle is a rental car) Rental agreement or receipt

Note: All Members of the Workforce are required to have a sponsor listed on SF-2730-VPR. When the pass is ready for pick up, the sponsor will be notified at the phone number provided on the VPR. If the sponsor is unavailable, the Air Force will leave a voice message notifying the sponsor that the DBIDS pass is ready for pick up. For information regarding eligible sponsors, see above.
Important Notice: Your DBIDS pass only grants access to KAFB; you will still need your Sandia-issued LSSO badge to access Sandia-controlled premises.

Your DBIDS pass is going to expire and you possess a cleared LSSO Badge

Note: A unique expiration date is displayed on each DBIDS pass. You are responsible for knowing when your pass will expire and initiating the renewal process when appropriate. You will not receive an automated reminder.
Prior to DBIDS pass expiration, you must complete SF 2730-VPR, Visitor Pass Request, and SF-2730-CBC, Criminal Background Check. The SNL Badge Office will issue you a memo verifying that your clearance is active. You will be required to present this memo, along with the VPR and CBC forms, when you visit the DBIDS office, at which time you will be issued a new DBIDS pass.
At the time of visit to a DBIDS office, the following must also be provided:

  • Driver's License
  • Registration
  • Proof of Insurance
  • (If the vehicle is a rental car) Rental agreement or receipt

Note: All Members of the Workforce are required to have a sponsor listed on SF-2730-VPR. For information regarding eligible sponsors, see above.
Important Notice: Your DBIDS pass only grants access to KAFB; you will still need your Sandia-issued LSSO badge to access Sandia-controlled premises.

 

Visitor Processing


Uncleared/cleared visitors
Caution: If any of the visitors are foreign nationals, see separate entry below.
  • For unescorted access onto KAFB, the sponsor must call the Truman Gate, Gibson Gate, or IPOC DBIDS office the day of the visit and "sponsor" the visitor in order for him/her to receive a DBIDS pass.
    • When pre-announcing visitors for KAFB access, sponsors must provide the following for both sponsor and visitor: full name, date of birth, and last six digits of social security number. Sponsors must also provide their organization name, phone number, visitor destination and pass duration.
    • When a visitor arrives at a DBIDS office, the Air Force will contact the sponsor to verify information. If the sponsor can’t be reached by phone, the visitor will be denied access to KAFB.
    • If you provide an organization’s phone number used by multiple personnel (e.g., medical staff), all of whom are eligible to sponsor a visitor, include the additional names and required information. If the original sponsor is not available, another eligible sponsor at the same phone can sponsor the visitor.
    • Only individuals with Sandia-issued HSPD-12 badges who are registered in DBIDS can sponsor visitors for DBIDS passes.
    • Each visitor will pick up his/her DBIDS pass at the DBIDS office that the host notified.
  • A DBIDS pass can be issued for up to 3 consecutive calendar days. However, if the sponsor is present at the time of that a visitor picks up his/her pass, the pass can be issued for up to 10 consecutive calendar days.
  • Should a visit last longer than 3 days, a visitor can be sponsored for a DBIDS pass for up to 90 consecutive calendar days. However, the DBIDS pass will only be issued in increments of 3 or 10 days, contingent on whether the sponsor calls the DBIDS office or is present with the visitor when the visitor's DBIDS pass is picked up.
  • If the visitor will be picking up an LSSO badge, the SNL Badge Office will provide the visitor with the required SF 2730-VPR, Contractor Pass Request, and the SF 2730-CBC, Criminal Background Check, at the time of their visit to the Badge Office. Both forms must be completed and taken to the DBIDS office in IPOC when picking up a DBIDS pass. (Note that the sponsor is still required to contact the DBIDS office in IPOC the day of the visit in order to sponsor a visitor for a DBIDS pass.)
  •  If a visitor is issued a cleared LSSO badge, an additional memo (required by the DBIDS office) will be provided to the visitor at the time of visit to the SNL Badge Office, verifying that the visitor's clearance is active.
  •  At the time of visit to a DBIDS office, the following must also be provided by the visitor:
    • Driver's License
    • Registration
    • Proof of insurance
    • (If vehicle is a rental) Rental agreement or receipt

Important Notice: DBIDS pass only grants access to KAFB. Your visitor will still need a Sandia-issued LSSO badge to access Sandia-controlled premises.
Note: Visitors who are not enrolled in DBIDS may be escorted by individuals who have escort authority (see above). Those with escort authority are allowed to escort up to 20 people at a time. Visitors will not be required to register with DBIDS, but must have a valid identification (e.g., driver's license or passport) with them at all times.
Reminder: A unique expiration date is displayed on each DBIDS pass. Pass recipients are responsible for knowing when their passes will expire and initiating the renewal process when appropriate. Neither the pass recipients nor their hosts/escorts will receive automated reminders.

Spouse/Family Member Passes


Requesting a DBIDS pass for a spouse or family member

An SNL Member of the Workforce may request a long-term (1 year maximum) DBIDS pass for a spouse or family member, provided that the spouse/family member has a need for regular access. DBIDS passes will not be issued as a convenience to someone who has an occasional visitor and does not want to use the established visitor procedures.
Individuals requesting a long-term pass for a spouse/family member are required to complete a letter of request (see note below) and SF 2730-VPR, Visitor Pass Request. Additionally, the spouse/family member must consent to a background check (via SF-2730-CBC, Criminal Background Check). The paperwork for the background check must be dropped off 10 working days before the pass is needed to allow time for processing. If the individual has no disqualifying information, the sponsor will be notified that the pass is ready for pick up. The spouse/family member must accompany the sponsor to be photographed and fingerprinted at that time. If disqualifying information is identified, the sponsor will be notified that their spouse/family member cannot obtain a pass.
Note: Letters of request must be typed and should include the following:

  • Name of visitor and sponsor
  • Date
  • Circumstances that require the issuance of a pass (e.g., transportation, day care)
  • Frequency of KAFB access
  • Signature

To obtain a DBIDS pass for a spouse or family member, you may go to one of the locations below (see the Kirtland Service Facilities map):

  • Pass and Registration Section in the Consolidated Support Building (20245).
  • Truman Gate Visitor's Center, which is minimally staffed and may require additional time

At the time of visit to a DBIDS office, the following must also be provided by the spouse or family member:

  • Driver's License
  • Registration
  • Proof of insurance
  • (If vehicle is a rental) Rental agreement or receipt

Reminder: A unique expiration date is displayed on each DBIDS pass. Pass recipients are responsible for knowing when their passes will expire and initiating the renewal process when appropriate. Neither the pass recipients nor their hosts/escorts/sponsors will receive automated reminders.

Returning a DBIDS Pass


When, where, and how to return a DBIDS pass

DBIDS passes that have not expired must be returned to the Air Force when access to KAFB is no longer required, per the following guidelines:

  • DBIDS passes must be returned by the sponsor or by an individual who has an active HSPD-12 credential and is enrolled in DBIDS.
  • DBIDS passes are to be returned at one of the following locations:
    • IPOC/Room 2161; Hours: Monday-Friday, 7:30 am - 3:00 pm.
    • Consolidated Support Building (KAFB bldg. 20245)/2nd St. at Frost Ave.; Hours: Monday - Friday, 8:00 am - 4:00 pm
    • During afterhours DBIDS passes may be returned using the “Badge Drop Box” located in the lobby of IPOC, near the main entrance to the SNL Badge Office.

DBIDS passes that have expired do not need to be returnned to the Air Force. However, sponsors should dispose of expired passes by using a shredder, if possible, or by destroying in a manner similar to that used for expired credit cards (e.g., cut it up).