What is DBIDS?
Administered exclusively by the Department of Defense (DoD), DBIDS is a method by which unescorted access to KAFB is authorized for persons not otherwise in possession of a federal ID acceptable for such access (e.g., Military ID, DoD Common Access Card [CAC], DOE PIV/HSPD-12 Credential, etc.).
Ultimately, DBIDS provides a means of ID for use at KAFB entry points.
All persons requiring unescorted access onto KAFB who are not otherwise in possession of a federal ID acceptable for such access must be authorized under DBIDS. Consequently, DBIDS does not apply to individuals under escort. Cleared SNL Members of the Workforce are granted escort authority provided they are in possession of a DOE PIV/HSPD-12 credential registered in DBIDS, or a separate DBIDS pass so annotated. For details about escorting on KAFB, contact a DBIDS office (see "DBIDS Contacts" below).
- Access to Sandia-controlled premises and SNL-specific escorting requirements are entirely separate matters that have no connection with DBIDS. For details about badging and escorting requirements on Sandia-controlled premises, see corporate procedure ISS100.5.3, Control Site Access.
- In addition, prior coordination with Sandia's Foreign Interactions Office (4225) or NW International and Special Programs Department (256) is required before allowing any access to Sandia-controlled premises by an uncleared or cleared foreign national (FN), respectively. For details, see corporate procedure ISS100.4.1, Control Access by Foreign Nationals to Unclassified DOE Information, Programs, and Technologies, and SNL Sites, and ISS100.4.4, Control Classified Visits Involving Cleared Foreign Nationals.
For all DBIDS-related matters, to include inquiries on any topics not specifically addressed in this article, contact one of the following DBIDS offices:
- Innovation Parkway Office Center (IPOC), 1611 Innovation Parkway, Albuquerque, NM, Room 2161; Monday-Friday, 7:30 am - 3:00 pm; 505-845-7227.
Note: For SNL, the IPOC location is preferred for conducting all DBIDS inquires and transactions; i.e., due to the staff's familiarity with SNL-specific operations and agreements.
- KAFB Consolidated Support Building, KAFB, Bldg. 20245/2nd St. at Frost Ave.; Monday-Friday, 9:00 am - 3:00 pm; 505-846-6429
- KAFB Truman Gate Visitors Center, KAFB; 6:00 am - 2:00 pm; 505-846-2676
- KAFB Gibson Gate, KAFB; 24/7; 505-846-7240
DBIDS Authorization Process
DBIDS authorization begins with a specific request requiring a "sponsor."
For cleared SNL Members of the Workforce—The SNL Badge Office acts as the sponsor under initial request, renewal, or replacement circumstances. In agreement exclusively with the IPOC DBIDS Office, the SNL Badge Office provides applicants with documentation verifying their cleared status to be used to expedite DBIDS approval. This means of accelerated processing is available only at the IPOC DBIDS office.
For uncleared SNL Members of the Workforce and all visitors (cleared and uncleared)—It is the responsibility of the indivdiual's SNL sponsor, host, or manager/designee to perform this sponsorship role. Concurrent with escort authority noted above, cleared SNL Members of the Workforce may act as DBIDS sponsors provided they are in possession of a DOE PIV/HSPD-12 credential registered in DBIDS or a separate DBIDS pass reflecting escort authority.
At the time of sponsorship, the requested duration of unescorted access determines the type of DBIDS authorization to be considered: short-term or long-term. Excluding accelerated processing assistance provided by the SNL Badge Office for cleared SNL Members of the Workforce, standard DBIDS authorization requirements are as follows:
Short-term request — For access of 30 days or less. A sponsor must appear in person at a DBIDS location to submit a KAFB Short Term Visitor Pass Pre-Notification Form. A short-term pass will be processed upon request but no more than 72 hours in advance of the visitor’s arrival. If a visitor has received three or more short-term passes totaling 30 days or more within a 90-day period, a long-term pass will be required.
Note: Upon approval, the pass may be issued at the time of application. Otherwise, the sponsor will be notified and it is his or her responsibility to inform the applicant it is available for pick-up.
Long-term request — For access up to one year. A sponsor must appear in person at a DBIDS office to submit the following documentation (linked in "Related Tools & Resources"):
- SF 2730-CBC, Criminal Background Check Form
- SF 2730-VPR, Visitor Pass Request Form
- A typed letter of justification that contains:
The reason for the request
Dates and times of the needed access
Location to which the individual needs access (e.g., SNL)
Requested duration of the pass
Signature of the person sponsoring the individual for access
Note: Up to 10 days are required to process a long-term request. In the interim, a short-term pass may be authorized at the time of application. The sponsor will be notified when the long-term pass is approved and it is the sponsor’s responsibility to inform the applicant it is available for pick-up.
The DBIDS pass
Approved DBIDS authorizations are reflected in a physical pass, issued as a paper document or plastic card. In general, short-term passes will be issued in paper form. All uncleared recipients will also be issued a paper pass regardless of its duration. Long-term passes for cleared individuals may be issued as a plastic card. These details are subject to change by DoD at any time. Contact a DBIDS office for further information (see "DBIDS contacts" above).
To receive a pass, the recipient must visit a DBIDS office and produce the following:
- Photo identification compliant with the REAL ID Act.
See the List of Acceptable Forms of Identification.
ID documents must be in original form (not copies), unaltered, unexpired, and valid (not cancelled or suspended).
- Valid driver’s license
- Current vehicle registration
- Proof of vehicle insurance or rental agreement/receipt
DBIDS Registration of PIV credential
Individuals in possession of a DOE PIV/HSPD-12 credential will not be issued a separate DBIDS pass, but must register the credential in DBIDS. For cleared individuals, registration permits both escort and DBIDS sponsorship authority.
DBIDS registration must be renewed every 3 years and it is the holder’s responsibility to do so. Ideally, initial DBIDS registration for SNL Members of the Workforce should occur at the time the credential is issued/replaced and at the time the credential’s public key infrastructure (PKI) certificate(s) expires. Notification of PKI expiration is provided to the badge-holder in advance; however, DBIDS expiration is not. Unregistered/DBIDS-expired credentials risk being rejected at entry points.
Persons previously issued a DBIDS pass who subsequently received a credential must turn in their DBIDS passes at a DBIDS office or SNL Badge Office, as duplicate DBIDS passes are not permitted.
Users should have their pass (or credential) out of any holder and available for inspection well in advance of approaching an entry point.
All DBIDS passes display an expiration date and it is the responsibility of the recipient to be aware of that date. Unexpired passes that are no longer required must be returned to a DBIDS office or SNL Badge Office. Expired passes should be destroyed (e.g., shredded).